# Team Secretary/Administrator > NHS job listing from Job Clerk for Lincolnshire Partnership NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/team-secretaryadministrator/67180122-a234-4cd6-9d99-9d02aa865764 - **Markdown:** https://www.jobclerk.com/job/team-secretaryadministrator/67180122-a234-4cd6-9d99-9d02aa865764.md ## Summary - **Status:** Live - **Employer:** Lincolnshire Partnership NHS Foundation Trust - **Location:** St George's (Trust Headquarters) - **Workplace type:** onsite - **Profession:** Team secretary - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum - **Contract type:** Permanent - **Employment type:** Full time, Flexible working, 37.5 hours per week (Flexible working options available) - **Closing date:** 2026-09-17T22:59:00.000Z - **Posted:** 2026-09-03T15:31:23.786Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Lincolnshire/Boston/Lincolnshire_Partnership_NHS_Foundation_Trust/CCETT_Team/CCETT_Team-v8272674 - **Application URL:** https://apps.trac.jobs/job-advert/8272674?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.lpft.nhs.uk ## Job Content ### Job overview An exciting opportunity has arisen for a reliable, organised and enthusiastic person with a strong work ethic to join our committed administration workforce in Child & Young People (CYP) Services Urgent Care for 37.5 hours per week. This is an office-based position with some flexibility for home working. There may be an expectation to be part of covering an occasional evening clinic up until 8 pm on a rota basis or to travel to a different base if required to support the needs of the service, or to attend training. Mileage is paid at a standard rate. You will have a strong work ethic and be a key member of a friendly administration team providing a high standard of administration support. You will also be responsible for contributing to the smooth and efficient running of the office, to include referral processing, typing and formatting of correspondence, and other data requirements using Word, Excel, clinical systems and Microsoft Teams. There will also be a requirement for note-taking and other requirements of supporting a meeting. It is a busy role and there will be a need to join a rota to ensure reception is covered. You will be dealing with a wide range of enquiries in a welcoming yet professional and sensitive manner, ensuring confidentiality at all times. We will offer training and development opportunities for the successful applicant. Please contact Teresa Shane, Urgent Care Admin Lead on teresa.shane@nhs.net ### Main duties of the job This will include, but is not limited to: Inputting referrals and data onto the clinical system. Navigating and updating clinical systems and electronic databases. Gathering information. Organising and contacting young people and families by telephone or letter to offer an appointment. Typing letters and correspondence using audio/copy typing and word processing systems. Diary management. Help to assist with data monitoring using excel and Power BI housekeeping reports. To provide individual administration support as required. To assist with coordinating meetings including the provision of note taking, preparation and circulating supporting documentation. To provide reception support as required, including answering phones and greeting visitors. Liaising with internal and external providers. Maintaining the services' shared online workspace/website if required. Monitoring email inboxes and dealing with requests promptly. Ordering and managing invoices through the procurement system. ### Detailed job description and main responsibilities Please view the attached Job Description and Person Specification documents for complete details regarding this post. When completing your application, please demonstrate how you meet the role criteria. We can also offer you many staff benefits to help support you which include: - Early access to Psychological Therapies and Physiotherapy - Competitive annual leave allowance - Car leasing scheme - NHS pension scheme - Free eye tests - Money saving options through our salary sacrifice scheme - Discounts on major high street retailers and restaurants Due to the UKVI immigration changes we are no longer able to offer sponsorship for this role. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected. ## Person Specification ### Skills **Essential** - Good communication skills ensuring that service users, staff and carers are treated in a polite and efficient manner, using tact and confidentiality at all times. - Good organisational skills, with the ability to respond to multiple requests and the ability to efficiently manage and organise own workload - Good office skills being able to work under pressure and deadlines - Microsoft Office packages including Word, Excel, Outlook and Publisher - Typing to a high standard, including letter writing and formatting - Good understanding of information governance and patient confidentiality - Professional telephone manner with the ability to deal with difficult conversations professionally and compassionately. ### Experience **Essential** - Considerable experience in an office administration role - Extensive experience of Microsoft Office packages, including Word, Excel, and Publisher - Typing and formatting letters - Data inputting and monitoring - Outlook and diary management - Extensive customer service experience - Planning and scheduling events, meetings, diary appointments - Petty Cash and Office finance - Understand data reports - Use of Clinical systems - Minute Taking **Desirable** - Experience of working in a medical or NHS setting - Experience of working in a mental health environment - Familiar with Trust database systems preferably RIO - Finance/Procurement systems - Big Hand - Data cleansing ### Qualifications **Essential** - NVQ 3 in Business Administration or equivalent qualification or relevant experience - Good standard of general education including English **Desirable** - RSA or equivalent qualifications ## Documents - [lpft info (pdf, 44.6kb)](https://www.healthjobsuk.com/documents?edoc=2654) - [staff network (pdf, 321.8kb)](https://www.healthjobsuk.com/documents?ddoc=2459) - [functional requirements (pdf, 400.6kb)](https://www.healthjobsuk.com/documents?vdoc=10588039) - [tips for applicant success (pdf, 670.1kb)](https://www.healthjobsuk.com/documents?ddoc=2299) - [job description and person specification (pdf, 400.4kb)](https://www.healthjobsuk.com/documents?vdoc=10588038) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.