# Team Secretary > NHS job listing from Job Clerk for Oxford Health NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/team-secretary/78c387a7-d4ca-479d-8ce4-9230cc93fd94 - **Markdown:** https://www.jobclerk.com/job/team-secretary/78c387a7-d4ca-479d-8ce4-9230cc93fd94.md ## Summary - **Status:** Live - **Employer:** Oxford Health NHS Foundation Trust - **Location:** Trust Headquarters, Littlemore Mental Health Centre - **Workplace type:** onsite - **Profession:** Team secretary - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week (Monday - Friday 9am - 5pm) - **Closing date:** 2026-10-28T23:59:00.000Z - **Posted:** 2026-10-14T08:38:42.445Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Oxfordshire/Littlemore/Oxford_Health_NHS_Foundation_Trust/Administration/Administration-v8365700 - **Application URL:** https://apps.trac.jobs/job-advert/8365700?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.oxfordhealth.nhs.uk ## Job Content ### Job overview Are you looking for a new role as secretary for a fast paced Acute Mental Health Ward? An excellent opportunity has arisen for a full time Team Secretary within the Phoenix Ward, Littlemore Mental Health Hospital, Oxfordshire. We have a great team staff working within admin. We help enable the Doctors and Nursing Staff to concentrate on patient care by providing accurate and efficient admin support. This role provides administrative support to Phoenix Ward, the Consultant, the Doctors and the Clinical Ward Staff whilst working within the current admin team , This is a full time office based role, Mon–Fri 9am-5pm (37.5 hrs) per week. ### Main duties of the job The overriding duty of this role is to provide secretarial support to the Ward. - Managing the admin diary, along with your own, booking ward rounds for the Consultant and Doctors, using the telephone with good communication skills. - Sending and receiving of emails. - Acting accordingly upon the content each email. - Daily use of word and excel documents, creating and updating. You will need to be able to communicate with people in a confident and positive manner as you work closely with the Phoenix Team on a daily basis. You will be speaking on the telephone, so a good telephone manner is a must. This role requires use of all of the essential Microsoft Packages and working on our Rio systems which holds all patient data. You will be using all systems daily so a good understanding of they systems would really help. ### Detailed job description and main responsibilities We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview. ### Applicant requirements This post will require a submission for Disclosure to be made to check for any unspent criminal convictions. ## Person Specification ### Experience **Essential** - Experience of working in an office environment **Desirable** - NHS experience ### Personal Qualities **Essential** - Good communication skills with an empathetic approach. - Ability to work under pressure in a calm manner - Flexibility in approach and able to follow and update the changing needs of the service/team. **Desirable** - Desire to work in a Mental Health Setting - Previously worked in a Mental Health Setting ### Qualifications – Academic/Skills/Professional **Essential** - GCSE A-C or equivalent in English and Mathematics **Desirable** - NVQ Level 2 in Business & Administration ### Further Training or Job Related Aptitude and Skills **Essential** - Microsoft Package experience - Good understanding of the General Data Protection Act **Desirable** - Desire to attend courses relating to role, as appropriate. - Experience of Minute Taking - Experience of using Rio ## Documents - [team secretary (pdf, 704.3kb)](https://www.healthjobsuk.com/documents?vdoc=10692843) - [guidance notes for candidates applying for a job at ohft (pdf, 424.6kb)](https://www.healthjobsuk.com/documents?ddoc=2228) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.