# Team Secretary > NHS job listing from Job Clerk for Essex Partnership University NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/team-secretary/732adfa1-41c3-4512-8a80-e36bc544a3bd - **Markdown:** https://www.jobclerk.com/job/team-secretary/732adfa1-41c3-4512-8a80-e36bc544a3bd.md ## Summary - **Status:** Live - **Employer:** Essex Partnership University NHS Foundation Trust - **Town:** Wickford - **Region:** East of England - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum pro rata - **Contract type:** Permanent - **Employment type:** Part time - 22 hours per week - **Closing date:** 2026-07-16T23:59:00.000Z - **Posted:** 2026-06-26T10:43:10.113Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Essex/Wickford/Essex_Partnership_University_NHS_Foundation_Trust/Service_Management_Team_Secretary/Service_Management_Team_Secretary-v8112793 - **Application URL:** https://apps.trac.jobs/job-advert/8112793?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.eput.nhs.uk ## Job Content ### Job overview We are looking for an experienced, organised and adaptable person to be based within the Clinical Associate in Psychology Masters programme team. You should be able to multi task, provide high quality administrative support (including minute-taking) and be an effective communicator with a variety of stakeholders. You may be required to cover other administrative roles during times of leave/staff shortages. ### Main duties of the job Some of the main responsibilities and duties include, but are not limited to; - ·       Creating and maintaining student and stakeholder records - ·       Processing information, some of which may be confidential in nature - ·       Acknowledging, responding to and / or forwarding correspondence - ·       Scheduling, organising and minute taking various meetings - ·       Ordering team resources / goods - ·       Setting up and using spreadsheets, word-processing and using various Trust record keeping, rostering and procurement systems - ·       Organising meetings and events as directed, including booking venues, managing invitations and circulation of papers ### Detailed job description and main responsibilities We are a small friendly team delivering the Clinical Associate in Psychology (CAP) Level 7 Masters degree, validated by the University of Essex, to students across a wide geographical area. We are seeking a highly motivated individual to provide a professional, efficient and effective service, who is organised, and able to manage multiple different tasks. The successful candidate will be responsible for effective record keeping and data management, and will be first point of contact for the programme, able to manage and signpost queries, communicating professionally at all times with a range of stakeholders, both verbally and in writing. You would be responsible for general administration on the programme, including; responding to emails, processing messages appropriately, monitoring various trackers, writing minutes for internal and external meetings, preparing papers, reports and spreadsheets, updating systems, and ordering required goods and services. The successful applicant will need to be competent on the Microsoft Office suite of programs, including excellent skills in setting up and using spreadsheets. Training will be provided on Trust systems, and the post holder will be required to acquire knowledge of academic record keeping systems in line with university requirements. The applicant will need an excellent command of written English to support minute taking in formal meetings. ROLE SUMMARY - - Provide comprehensive secretarial and administrative support to the MSc CAP programme lead and programme team - - Ensure high quality administration is in place and maintained, accurately recording activity across team and Trust information systems - - Ensure the highest standards of communication across all stakeholders are maintained at all times - - Support delivery team and admin colleagues across services in Training and Partnerships as necessary The main working days are Monday and Thursday, with one other day based on candidate preference.  Flexible working arrangements will be considered.  The post holder will be required to travel to the team base at St Margarets Hospital, Epping, although a good proportion of the role can be remotely, either at home or by working at other trust locations. ## Job Details We are looking for an experienced, organised and adaptable person to be based within the Clinical Associate in Psychology Masters programme team. You should be able to multi task, provide high quality administrative support (including minute-taking) and be an effective communicator with a variety of stakeholders. You may be required to cover other administrative roles during times of leave/staff shortages. ## Job Description Some of the main responsibilities and duties include, but are not limited to; · Creating and maintaining student and stakeholder records · Processing information, some of which may be confidential in nature · Acknowledging, responding to and / or forwarding correspondence · Scheduling, organising and minute taking various meetings · Ordering team resources / goods · Setting up and using spreadsheets, word-processing and using various Trust record keeping, rostering and procurement systems · Organising meetings and events as directed, including booking venues, managing invitations and circulation of papers ## Responsibilities We are a small friendly team delivering the Clinical Associate in Psychology (CAP) Level 7 Masters degree, validated by the University of Essex, to students across a wide geographical area. We are seeking a highly motivated individual to provide a professional, efficient and effective service, who is organised, and able to manage multiple different tasks. The successful candidate will be responsible for effective record keeping and data management, and will be first point of contact for the programme, able to manage and signpost queries, communicating professionally at all times with a range of stakeholders, both verbally and in writing. You would be responsible for general administration on the programme, including; responding to emails, processing messages appropriately, monitoring various trackers, writing minutes for internal and external meetings, preparing papers, reports and spreadsheets, updating systems, and ordering required goods and services. The successful applicant will need to be competent on the Microsoft Office suite of programs, including excellent skills in setting up and using spreadsheets. Training will be provided on Trust systems, and the post holder will be required to acquire knowledge of academic record keeping systems in line with university requirements. The applicant will need an excellent command of written English to support minute taking in formal meetings. ROLE SUMMARY - Provide comprehensive secretarial and administrative support to the MSc CAP programme lead and programme team - Ensure high quality administration is in place and maintained, accurately recording activity across team and Trust information systems - Ensure the highest standards of communication across all stakeholders are maintained at all times - Support delivery team and admin colleagues across services in Training and Partnerships as necessary The main working days are Monday and Thursday, with one other day based on candidate preference. Flexible working arrangements will be considered. The post holder will be required to travel to the team base at St Margarets Hospital, Epping, although a good proportion of the role can be remotely, either at home or by working at other trust locations. ## Person Specification ### Knowledge **Essential** - Advanced IT skills i.e. Word/Excel and PowerPoint and Outlook - Knowledge of a full range of secretarial and administration procedures - Experience of creating records and filing systems and database management **Desirable** - Knowledge of record keeping and systems used in higher and further education settings - Familiarity with record keeping and administration processes associated with apprenticeships. ### Skills/Experience **Essential** - Experience of dealing with confidential and sensitive information - Previous experience of working in an administrative/secretarial environment - Excellent interpersonal skills and telephone manner including liaison with outside agencies - Demonstrate good numeracy and literacy skills **Desirable** - Previous experience of working in the NHS - Previous experience of working in a further education or higher education setting ### Education/Qualifications **Essential** - Good general education with Maths and English to GCSE standard or equivalent - Excellent written and spoken English - NVQ level 3 Business Administration and /or equivalent experience or qualification (e.g. RSA 3). **Desirable** - Recognised Medical Secretary Qualification/AMSPAR ## Documents - [staff benefits (pdf, 152.7kb)](https://www.healthjobsuk.com/documents?edoc=2990) - [job description (pdf, 616.5kb)](https://www.healthjobsuk.com/documents?vdoc=10408026) - [person specification (pdf, 432.6kb)](https://www.healthjobsuk.com/documents?vdoc=10408027) - [candidate privacy policy (pdf, 336.6kb)](https://www.healthjobsuk.com/documents?edoc=1853) - [right to work information (pdf, 293.6kb)](https://www.healthjobsuk.com/documents?edoc=2355) - [values of the nhs pension (pdf, 151.3kb)](https://www.healthjobsuk.com/documents?edoc=2659) - [employer recognition scheme - gold award (pdf, 27.7kb)](https://www.healthjobsuk.com/documents?edoc=2451) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.