# Team Secretary

> NHS job listing from Job Clerk for Sussex Partnership NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/team-secretary/061daeda-3d01-4441-8e2c-3f4d889a759f
- **Markdown:** https://www.jobclerk.com/job/team-secretary/061daeda-3d01-4441-8e2c-3f4d889a759f.md

## Summary

- **Status:** Live
- **Employer:** Sussex Partnership NHS Foundation Trust
- **Location:** Chalkhill
- **Workplace type:** onsite
- **Profession:** Team secretary
- **Grade:** Band 3
- **Salary:** £25,760 - £27,476 pro rata
- **Contract type:** Permanent
- **Employment type:** Part time - 27 hours per week (Monday - 7 hours, Tuesday 7 hours, Thursday 7 hours & Friday 6 hours)
- **Closing date:** 2026-10-29T23:59:00.000Z
- **Posted:** 2026-10-15T13:00:37.492Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/West_Sussex/St_Leonards_on_Sea/Sussex_Partnership_NHS_Foundation_Trust/Mental_Health/Mental_Health-v8370695
- **Application URL:** https://apps.trac.jobs/job-advert/8370695?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.sussexpartnership.nhs.uk

## Job Content

### Job overview

We are looking for a dynamic team member to join our team for Urgent Care, St Anne's Centre, Hastings The successful candidate will be support our MDT on the ward to provide first rate patient centred care. You will be supporting our Urgent Care which consists of Mental Health Liaison Team and The Haven and your role is supporting these teams with a range of administrative tasks.

You will ensure all patient information is checked and up to date on our electronic patient record and ensure it is updated as required.

General admin tasks including uploading to our patient records, creating draft letters, referrals and reports for our medical team as well as ensuring you are point of contact for our medical team for general enquiries.

You will need to liaise with professionals both internal to the Trust and externally so excellent communication skills will be needed.

Ordering for the team as requested.

Support your admin colleagues during periods of absences/work needs including covering our reception area on a rota basis.

Due to the nature of the role this will be on site and remote working would not be possible as the role needs to support our clinical MDT during the day.

This role will be on site due to the nature of the work we are unable to offer remote working.

### Main duties of the job

As part of your role you will be supporting the team ensuring the required paperwork is completed in a timely manner and shared with the GP and others as requested. Ensuring patient EPR is updated. Processing referrals into the team ensuring they are shared with appropriate staff ensuring compliance within the appropriate timeframe.

Ensuring you adhere to confidentiality at all times during your working day.

### Detailed job description and main responsibilities

For fuller understanding of the role please see the job description.

We welcome enquiries for a site visit/discussion.

We are looking for someone to support our team for 27 hours a week over 4 days.

### Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

## Person Specification

### Personable Skills

**Essential**

- Good level of education
- Experience in admin role
- Knowledge of NHS in a previous role
- Experience of using IT systems
- Good communication

**Desirable**

- Audio typing
- Willingness to learn and develop in the role
- Minute taking

## Documents

- [privacy notice (pdf, 127.7kb)](https://www.healthjobsuk.com/documents?edoc=2254)
- [team secretary job description (pdf, 451.3kb)](https://www.healthjobsuk.com/documents?vdoc=10698385)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.