# Team Administrator/Medical Secretary > NHS job listing from Job Clerk for Hertfordshire Partnership University NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/team-administratormedical-secretary/0b6298f3-0809-4ab6-bc6b-35db25d655ca - **Markdown:** https://www.jobclerk.com/job/team-administratormedical-secretary/0b6298f3-0809-4ab6-bc6b-35db25d655ca.md ## Summary - **Status:** Live - **Employer:** Hertfordshire Partnership University NHS Foundation Trust - **Town:** Hatfield - **Region:** East of England - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £29,812 - £32,715 per annum, pro rata (Inclusive of 5% HCAS) - **Contract type:** Fixed term: 12 months (Maternity cover) - **Employment type:** Part time - 22.5 hours per week (Wednesday-Friday 9am-5pm) - **Closing date:** 2026-07-24T23:59:00.000Z - **Posted:** 2026-07-10T12:19:11.418Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Hertfordshire/Ware/Hertfordshire_Partnership_NHS_Foundation_Trust/Administration/Administration-v8147479 - **Application URL:** https://apps.trac.jobs/job-advert/8147479?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.hpft.nhs.uk ## Job Content ### Job overview We are looking for a motivated individual to join our Medical Secretarial team within the Adult Community Mental Health Services based in Ware. Our Administrators are pivotal to our work in providing first line contact to people who call us, and in providing a comprehensive, professional and effective administrative support to our team. You will have the ability to work well within a team environment and be able to manage and prioritise workload, being able to work on their own initiative with minimal supervision. In return, we offer structured supervision and access to training and development as part of your own personal development and support plan. A friendly and supportive team environment. ### Main duties of the job The job role involves providing comprehensive, professional, and effective secretarial and administrative support to the Adult Community Mental Health Service. You will be responsible for audio typing, booking appointments for clinics and meetings, answering the telephone, taking messages, passing relevant queries to the duty worker, organising rooms, sending out agendas, taking meeting minutes and other general administrative duties. This is a busy and varied role so good interpersonal skills are required. As some of the work will involve speaking to service users on the telephone, you must display a considerable degree of tact, possess mature judgement and maintain a calm, friendly and efficient manner. The right person will be able to work with a degree of autonomy and apply a high degree of confidentiality to all of their work. ### Detailed job description and main responsibilities To be highly skilled and experienced in the full range of secretarial  work practices, software programmes, and specialised functional  terms. To be proficient in the use of dictation software. Processing clinic letters, produce appointment letters and enter appointments in the electronic patient record (currently PARIS) and paper diary. To be proficient in using the electronic patient record for administrative purposes. To use knowledge, and experience to assist other members of the admin team when requested to undertake additional admin tasks such as scanning, photocopying, answering the telephone etc. To update skills as necessary and attend mandatory training To work unsupervised, on a daily basis, prioritising own workload, using initiative as to what is routine and what is urgent. To use agreed guidelines/procedures and developed knowledge/skills/qualifications when working autonomously and managing own work. For a more comprehensive Job and Person Specification please read attached before applying ## Person Specification ### Experience **Essential** - 2 years experience working in an office environment - Experience recording and typing up meeting minutes **Desirable** - Experience working in the NHS ### Qualifications **Essential** - Audio Typing - Competent in Windows and Word applications - Good general education **Desirable** - ECDL - Familiar with medical terminology ### Knowledge & Skills **Essential** - Good knowledge of IT and Windows applications - Good organisational abilities, with good time management skills - Able to demonstrate good verbal and written communication skills - Understanding of confidentiality **Desirable** - Knowledge and understanding of health records ## Documents - [refer a friend (pdf, 160.5kb)](https://www.healthjobsuk.com/documents?ddoc=2083) - [staff benefits (pdf, 888.5kb)](https://www.healthjobsuk.com/documents?ddoc=2165) - [adult comm_jdps (pdf, 728.5kb)](https://www.healthjobsuk.com/documents?vdoc=10446818) - [guidance on ai usage in job applications (pdf, 55.0kb)](https://www.healthjobsuk.com/documents?ddoc=2305) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.