# Team Administrator > NHS job listing from Job Clerk for Pennine Care NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/team-administrator/c373b5c7-d23a-4638-90c3-f256c15e7ec4 - **Markdown:** https://www.jobclerk.com/job/team-administrator/c373b5c7-d23a-4638-90c3-f256c15e7ec4.md ## Summary - **Status:** Live - **Employer:** Pennine Care NHS Foundation Trust - **Location:** Laurence House - **Workplace type:** onsite - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum, pro rata - **Contract type:** Secondment: 6 months - **Employment type:** Part time - 18.75 hours per week - **Closing date:** 2026-08-31T22:59:00.000Z - **Posted:** 2026-08-17T12:50:34.886Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Manchester/Rochdale/Pennine_Care_NHS_Foundation_Trust/Mental_Health_HMR_Neighbourhood_Mental_Health_Team/Mental_Health_HMR_Neighbourhood_Mental_Health_Team-v8234335 - **Application URL:** https://apps.trac.jobs/job-advert/8234335?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.penninecare.nhs.uk ## Job Content ### Job overview THIS POST IS BEING OFFERED AS A SIX MONTH SECONDMENT Person Specification Post: Team Administrator – Band 3 Attribute Essential The qualities without which a post holder could not be appointed Desirable Extra qualities which can be used to choose between candidates who meet all the essential criteria How Assessed e.g. application form, interview, test, in-tray exercise etc Education / Qualifications GCSE in English and Maths (Grade 9-4 / C or above) or equivalent Experience of office procedures to NVQ 3 level RSA II / ECDL or equivalent Completion of PARIS training NVQ 3 ### Main duties of the job Experience Proven experience of working in an administrative post within a diverse organisation, which has included: Diary management Organising meetings and agendas Progress chasing Preparing documents and presentations Dealing with enquiries Document production Maintenance of office systems Minute taking Data base skills Experience of working in the NHS Application Form Interview Knowledge - Understanding of administrative processes Understanding of confidentiality and data protection policies and procedures Basic understanding of mental health illness Knowledge of mental health services Application Form Interview Skills and Abilities Ability to utilise a range of IT programmes including Microsoft Office Suite Ability to work flexibly and ### Detailed job description and main responsibilities Job Summary To provide efficient and effective administration and secretarial support to the team. Main Duties and Responsibilities - Provide administrative support for the team including typing, diary management, meeting organisation, preparation of reports using a range of Microsoft Office programmes, filing and photocopying - Manage enquiries from staff, service users/relatives, members of the public, Consultants and other outside organisations - Maintain a manual and electronic filing system - Responsibility for the taking, typing and circulation of minutes, agendas, memos and other documents alongside general administration duties - Dealing with postal and electronic mail, telephone and reception queries and messages - To provide cover for colleagues on annual leave or sick leave, ensuring the provision of a flexible, effective and efficient clerical and administration service to the team - Liaison with external contacts and organisations, other hospitals and Trust staff, community services and Social Services - To communicate in a manner that is consistent with Trust policies and procedures whilst presenting a positive image of the service - To manage diaries effectively, ensuring that competing priorities are effectively and efficiently dealt with - The ability to prioritise own workload, organise and plan busy schedules - To order and maintain sufficient levels of stationery and supplies for the department - To continuously review administrative processes within the team and contribute to the ongoing development of the service - To collect information and produce statistics as and when required by the team for audit and research purposes This job description is not exhaustive, but is intended to give an overall picture of the role. Other duties within the general scope of the post may be required from time to AFC 13/05/19 JME-241-19 Team Administrator Band 3 time. The duties of the post and job description can be reviewed through the agreed process. General Duties of all post holders - To undertake any other reasonable duty, which is appropriate to the band, when requested by Senior Staff. - To be familiar with and comply with all Trust and departmental policies, procedures, protocols and guidelines. - To be aware of and work towards the Trusts strategic goals. Standards of Business Conduct - The post holder will be required to comply with the organisations standing order and standing financial instructions and at all times, deal honestly with the organisation with colleagues and all those who have dealing with the organisation including patients, relative and suppliers. - The post holder must ensure that their behaviour and interests inside and outside work do not conflict with their Trust position, duties and/or responsibilities. - The post holder must comply with and support the development of the performance standards within the service/department to ensure the service is responsive to and meets the needs of its customers. - The post holder will be required to develop and maintain good working relationships with all patients, service users, staff, contractors and where appropriate, members of the public. - The Trust aims to maintain the good will and confidence of its own staff, patients, service users, NHS contractors and the general public. To assist in achieving this objective it is essential that at all times, the post holder carries out their duties in a courteous, sympathetic and professional manager. - All post holders who are members of a professional body must comply with standards of professional practice / conduct. It is the post holders’ responsibilities to ensure they are both familiar with and adhere to these requirements and maintain their professional membership to the relevant body. Equality and Diversity and Equal Opportunities - The post holder must carry out all duties and responsibilities of the post in accordance with the Trust’s Equal Opportunities and Equality and Diversity policies, avoiding unlawful discriminatory behaviour and actions when dealing with colleagues, service users, members of the public and all other stakeholders. - The post holder must promote awareness of and respect for equality and diversity in accordance with Trust policies and procedures. - The post holder is responsible for treating all staff, patients, service users, NHS contractors and the general public with dignity and respect at all times. Safeguarding AFC 13/05/19 JME-241-19 Team Administrator Band 3 - Appointments to regulated and controlled activities require an enhanced DBS disclosure. - All staff have a responsibility to promote the welfare of any child, young person or vulnerable adult they come into contact with and in cases where there are safeguarding concerns, to act upon them and protect the individual from harm. - All staff should refer any safeguarding issues to their manager and escalate accordingly in line with the Trust Child and Adult Safeguarding Policies. - All staff should familiarise themselves with the NICE Guidelines “when to suspect child maltreatment 2009.” Professional and Personal Development - The post holder must ensure that they are aware of their responsibilities by attending the Trust Mandatory Training and Induction Programme. - The post holder will be involved in a formal IPDR/KSF review with their manager at least every 12 months. Once performance / training objectives have been set, the staff member’s progress will be reviewed on a regular basis, so that new objectives can be agreed and set, in order to maintain progress in the service delivery. - The post holder will be expected to take responsibility for their own professional development and will be supported by the Trust to achieve development opportunities as appropriate. Confidentiality and Information Governance ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### GCSE in English and Maths (Grade 9-4 c or above) **Essential** - GCSE in English and Maths (Grade 9-4 / C or above) **Desirable** - RSA II / ECDL or equivalent - Completion of PARIS training - NVQ 3 ## Documents - [job description (pdf, 102.9kb)](https://www.healthjobsuk.com/documents?vdoc=10544605) - [person specification (pdf, 231.5kb)](https://www.healthjobsuk.com/documents?vdoc=10544606) - [policy statement on recruitment of ex-offenders (pdf, 117.0kb)](https://www.healthjobsuk.com/documents?edoc=440) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.