# Team Administrator > NHS job listing from Job Clerk for Hertfordshire Partnership University NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/team-administrator/70d4db0a-89c4-440e-94b1-6eddabbf8a77 - **Markdown:** https://www.jobclerk.com/job/team-administrator/70d4db0a-89c4-440e-94b1-6eddabbf8a77.md ## Summary - **Status:** Live - **Employer:** Hertfordshire Partnership University NHS Foundation Trust - **Location:** The Marlowes Health and Wellbeing Centre - **Workplace type:** onsite - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £27,106 - £28,850 per annum, pro rata (including 5% HCAS) - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week (9-5 Monday to Friday Office based only across two sites) - **Closing date:** 2026-09-06T22:59:00.000Z - **Posted:** 2026-08-21T09:41:02.519Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Hertfordshire/Hemel_Hempstead/Hertfordshire_Partnership_NHS_Foundation_Trust/Adult_Community_Services/Adult_Community_Services-v8207292 - **Application URL:** https://apps.trac.jobs/job-advert/8207292?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.hpft.nhs.uk ## Job Content ### Job overview Please be aware that this role is NOT eligible for Sponsorship If you already work for HPFT on a health and care visa, you will NOT be able to transfer your visa to this role as this role is NOT eligible for Sponsorship We are looking for a motivated, organised and welcoming Team Administrator to join our Adult Community Division This is a Band 3 role based across The Marlowes, Hemel Hempstead and 99 Waverley Road, St Albans, supporting staff across and working closely with the wider administration team to provide a consistent, efficient and responsive service. This is a varied role where no two days are the same. The successful candidate will provide a wide range of administrative support, including safeguarding, telephone cover, managing enquiries, booking rooms and appointments, supporting meetings with note taking , maintaining records and ensuring information systems are kept up to date. This includes using online systems such as Datix and Paris - Electronic Patient records. We are looking for someone who is professional, kind, positive and respectful, with good communication skills and the ability to organise and prioritise their own workload. The post holder will play an important part in supporting the smooth running of the service and contributing to a positive experience for service users, carers, visitors and colleagues. ### Main duties of the job The post holder will provide high-quality administrative support to the team, working closely with colleagues across the service to ensure day-to-day tasks are completed effectively and in a timely way. Duties will include working on safeguarding for the team , answering and redirecting telephone calls, taking messages, greeting visitors, dealing with enquiries and supporting the smooth running of admin. The role will involve managing mail, booking rooms, preparing and arranging meetings (including safeguarding ) and appointments, updating diaries, supporting staff training bookings and completing general administrative tasks such as photocopying, scanning, emailing, archiving, typing and filing. The successful candidate will also support safeguarding and the maintenance of accurate records and information systems, including patient administration systems, and will be expected to handle information safely and confidentially in line with Trust policies. The post holder may be required to take minutes on occasion, chase actions and outcomes, organise patient transport and support the team with routine communication relating to appointments, admissions, discharges and transfers. ### Detailed job description and main responsibilities The Team Administrator will provide a reliable and flexible administrative service to staff based across two locations. The post holder will work as part of the wider administration team and will support Senior Team Administrators, Assistant Team Administrators, Receptionists and Medical Secretaries to deliver a consistent and effective service. The successful candidate will be expected to manage their own workload, work without direct supervision at times, use initiative within agreed procedures and recognise what needs to be prioritised. The role requires strong organisational skills, attention to detail and the ability to respond calmly and professionally to competing demands. The post holder will complete a range of administrative tasks including typing, note / minute taking , filing, scanning, photocopying, archiving, email correspondence, booking appointments, arranging meetings, updating diaries, supporting bring-forward systems and maintaining both paper and electronic filing systems. The role will involve maintaining accurate service user information on electronic systems, supporting appointment changes and cancellations. The post holder will communicate regularly with service users, carers, colleagues and external agencies. This will require a friendly and professional approach, including the ability to provide and receive routine information with tact and sensitivity, particularly where people may be anxious, distressed or experiencing communication barriers. Although the role has no clinical responsibility, the post holder will contribute to service user care by supporting administrative processes linked to appointments, clinics, admissions, discharges and patient transport. The successful candidate will also be expected to support new or less experienced staff by demonstrating departmental procedures, offering advice about their own role and providing mentorship to lower banded staff where appropriate. Applicants should have experience of working in an office environment, good keyboard and telephone skills, confidence using Microsoft Word and email, and the ability to organise, prioritise and complete work accurately. A friendly manner, calm approach, good communication skills and a professional attitude are essential. The post would suit someone who works well as part of a team, can manage interruptions and changing priorities, and is committed to supporting high-quality care through effective administration. Car driver essential as a majority of the posts are community based, the post holder will need a full valid driving licence and access to a car to use regularly for business purposes – including business insurance (unless you have a disability as defined by the Equality Act 2010). ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Skills **Essential** - Microsoft Word Packages ### Experience **Essential** - Some experience of working in an office environment that gives knowledge of secretarial or administrative procedures and systems, some of which are non-routine and non-routine activities such as answering queries, progress chasing, task-related problem solving, acquired through experience. ### Qualifications **Essential** - Educated to Secondary Level with GCSE qualifications or equivalent **Desirable** - NVQ3/RSA3 or equivalent experience ## Documents - [jd and ps (pdf, 329.2kb)](https://www.healthjobsuk.com/documents?vdoc=10521857) - [refer a friend (pdf, 160.5kb)](https://www.healthjobsuk.com/documents?ddoc=2083) - [staff benefits (pdf, 888.5kb)](https://www.healthjobsuk.com/documents?ddoc=2165) - [guidance on ai usage in job applications (pdf, 55.0kb)](https://www.healthjobsuk.com/documents?ddoc=2305) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.