# Team Administration Co-ordinator

> NHS job listing from Job Clerk for Sussex Partnership NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/team-administration-co-ordinator/95a70353-6da8-4457-9daa-ab2c1a3d075c
- **Markdown:** https://www.jobclerk.com/job/team-administration-co-ordinator/95a70353-6da8-4457-9daa-ab2c1a3d075c.md

## Summary

- **Status:** Live
- **Employer:** Sussex Partnership NHS Foundation Trust
- **Town:** Worthing
- **Region:** South East
- **Country:** England
- **Profession:** Administrative and IT
- **Grade:** Band 4
- **Salary:** £28,392 - £31,157 pro rata
- **Contract type:** Permanent
- **Employment type:** Part time, Flexible working, 28 hours per week
- **Closing date:** 2026-07-28T08:00:00.000Z
- **Posted:** 2026-07-14T12:12:20.336Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/West_Sussex/Hove_Eastbourne_Swandean_Crawley/Sussex_Partnership_NHS_Foundation_Trust/Administration/Administration-v8077868
- **Application URL:** https://apps.trac.jobs/job-advert/8077868?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.sussexpartnership.nhs.uk

## Job Content

### Job overview

To provide comprehensive secretarial and administrative support to g the Service Manager and where apt the clinical staff ,  ensuring the smooth running of the office function, including ensuring sufficient cover is provided in times of sickness and annual leave.

To be responsible for maintaining sickness and absence records for all staff and related employee information.

To act as central secretarial and administrative contact point for the team.

To supervise junior staff including, where appropriate, allocating workload and reviewing  performance.

To maintain an overview of the administration function and workflow within the team.

To consistently deliver a client focussed service, which promotes good customer service and effective working relationships.

### Main duties of the job

To provide effective secretarial support including diary management, phone calls and typing correspondence producing documents to a good standard, using Trust templates, in line with Trust guidelines.

To arrange, prepare the agenda for and take minutes of team meetings and other meetings as directed.

To provide/obtain reports and data as required.

To operate and update computerised database systems including trust systems and any bespoke systems local to the team.

To provide support to colleagues in relation to difficult or anxious service users, carers and relatives be it face to face or over the phone.

### Detailed job description and main responsibilities

To provide comprehensive secretarial and administrative support to the Service Manager and where apt the clinical staff ,  ensuring the smooth running of the office function, including ensuring sufficient cover is provided in times of sickness and annual leave.   To act as central secretarial and administrative contact point for the team.  To supervise junior staff including, where appropriate, allocating workload and reviewing  spreadsheets issued by performance team.

To maintain an overview of the administration function and workflow within the team.

To consistently deliver a client focussed service, which promotes good customer service and effective working relationships.

## Person Specification

### Qualifications

**Essential**

- NVQ 3 in Business & Administration or evidence of equivalent practical experience
- RSA 3 or equivalent experience and evidence of further practical experience
- Good standard of secondary education; GCSE at Grade C or above

### Knowledge/Experience

**Essential**

- Significant experience of a range of secretarial procedures
- Significant experience of working as an administrator or secretary
- Experience of office and resource management
- Experience of supervising others
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of generating own correspondence
- Experience of working as part of a team

## Documents

- [privacy notice (pdf, 127.7kb)](https://www.healthjobsuk.com/documents?edoc=2254)
- [dbs policy statement (pdf, 231.7kb)](https://www.healthjobsuk.com/documents?edoc=2263)
- [team administration co-ordinator (pdf, 258.5kb)](https://www.healthjobsuk.com/documents?vdoc=10369806)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.