# Speciality PA > NHS job listing from Job Clerk for Nottingham University Hospitals NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/speciality-pa/98eda2f0-a370-4966-8f8d-1314b46fad71 - **Markdown:** https://www.jobclerk.com/job/speciality-pa/98eda2f0-a370-4966-8f8d-1314b46fad71.md ## Summary - **Status:** Live - **Employer:** Nottingham University Hospitals NHS Trust - **Town:** Nottingham - **Region:** Midlands - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum pro rota - **Contract type:** Permanent: Based at QMC - **Employment type:** Part time - 22.5 hours per week (This post will be Monday to Friday working between 09:00-13:30) - **Closing date:** 2026-08-03T23:59:00.000Z - **Posted:** 2026-07-24T08:36:41.029Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Nottinghamshire/Nottingham/Nottingham_University_Hospitals_NHS_Trust/Clinical_Haematology/Clinical_Haematology-v7844431 - **Application URL:** https://apps.trac.jobs/job-advert/7844431?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.nuh.nhs.uk ## Job Content ### Job overview This is an exciting opportunity to join the Clinical Haematology Team as Specialist PA  based at QMC Campus Nottingham. Working as part of a team the post holder will support the provision of a high quality secretarial and administrative service to Consultants and clinical teams to ensure the typing of clinics is completed accurately and within the set timeframe together with any other administrative duties. The post holder must exercise initiative to organise their own workload within defined deadlines. The post holder will have line management responsibility within the secretarial team. The role/duties of the post are outlined above. In undertaking this role, the employee will be expected to behave at all times that is consistent with and actively supports the Trust values which are listed below ### Main duties of the job In addition to the below summary  you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert. Working as part of a team the post holder will support the provision of a high quality secretarial and administrative service to Consultants and clinical teams to ensure the typing of clinics is completed accurately and within the set timeframe together with any other administrative duties. The post holder must exercise initiative to organise their own workload within defined deadlines. The post holder will have line management responsibility within the secretarial team. The role/duties of the post are outlined above. In undertaking this role, the employee will be expected to behave at all times that is consistent with and actively supports the Trust values ### Detailed job description and main responsibilities Accurately transcribe urgent clinical letters using Winscribe, producing high quality work within defined deadlines. Typing of non-clinical letters as required. Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines Establish and maintain admin systems/databases for the specialist nursing team. Dealing with incoming mail, results/reports management Attending/organising meetings, take minutes. Ensure RTT patient data quality is accurate. Key point of contact for Specialist nurses. Communication link to directorate management team, regarding any service issues Manage, maintain the clinic templates, and be proactive in the implementation of new ways of working. Dealing with nurse queries managing nursing calendars when needed Liaise with Out Patient and day-case Co-ordinator to ensure patients are treated within breach dates. Share responsibility with line manager for own personal development. Undertake HR related tasks, appraisals and recruitment. Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines Establish and maintain admin systems and databases Dealing with incoming mail, results/reports management Liaising with the CNS Team with a view to patient packs and co-ordinating Bone Marrow Transplant administration Co-ordinate PIP Forms & Insurance claims for patients Complete GP summaries Ensure adequate stock of appropriate leaflets/booklets are readily available Electronic Health Need Assessments – Set up assessments to be completed on each new patient and upload the care plans onto the system Attending/organising meetings, take minutes. Key point of contact for the CNS Team Cancel/open ad hoc clinics as needed, moving patient appointments Telephone calls inbound/outbound relating to patients specific care, in a confidential manner. Provide cross cover for Haematology Outreach Team PA To support and mentor new staff. Share responsibility with line manager for own personal development. Undertake any other duties which may be reasonably required. ## Person Specification ### Education **Essential** - x5 GCSE A*-C including Maths and English - Minute taking Qulaification - Evidence of administrative or secretarial training **Desirable** - NVQ 3/ECDL Qualification ### Experience **Essential** - Previous experience working in an administrative or PA role. - Proficient Minute taking experience - Experience using Microsoft Office applications. **Desirable** - NHS experience. ### Physical Skills **Essential** - Able to sit at a keyboard and computer screen for long periods of time ### Planning & Organisation **Essential** - Excellent organisational and time management skills. - Ability to prioritise and coordinate a demanding workload while meeting deadlines. - Ability to manage multiple tasks and competing priorities effectively. - Experience coordinating diaries, meetings and clinic schedules. - Ability to maintain accurate records and filing systems. ### Communication & Relationship **Essential** - Excellent verbal and written communication skills. - Ability to communicate professionally and effectively with patients, relatives, Consultants, clinicians and multidisciplinary teams. - Ability to deal with sensitive and confidential information with tact and diplomacy.. - Ability to manage difficult or challenging situations calmly and professionally. - Ability to work collaboratively within a multidisciplinary team environment. - Confident in communicating via telephone, email and face-to-face. ### Analytical and Judgment Skills **Essential** - Ability to prioritise and manage a complex workload effectively. - Ability to use initiative and make appropriate decisions within role boundaries. - Strong problem-solving skills with the ability to identify and escalate issues appropriately. - Ability to analyse information accurately and respond appropriately to changing service demands. - Good attention to detail with the ability to maintain accuracy when working under pressure. **Desirable** - Understanding of RTT pathways, cancer targets and patient tracking processes. ## Documents - [jd (pdf, 432.4kb)](https://www.healthjobsuk.com/documents?vdoc=10313163) - [ps (pdf, 296.4kb)](https://www.healthjobsuk.com/documents?vdoc=10313165) - [mindful employer (pdf, 312.6kb)](https://www.healthjobsuk.com/documents?edoc=1778) - [equal opportunities (pdf, 312.6kb)](https://www.healthjobsuk.com/documents?edoc=1780) - [disability confidence scheme (pdf, 272.6kb)](https://www.healthjobsuk.com/documents?edoc=1781) - [rehabilitation of ex offenders (pdf, 106.0kb)](https://www.healthjobsuk.com/documents?edoc=1974) - [equality diversity and inclusion (pdf, 304.6kb)](https://www.healthjobsuk.com/documents?edoc=1779) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.