# SHSCT Medical Workforce (HR) System & Job Planning Advisor Band 5 > NHS job listing from Job Clerk for Southern Health and Social Care Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/shsct-medical-workforce-hr-system-and-job-planning-advisor-band-5/0f8fde4b-d1bc-4ef1-9b1c-2c7f0bba5036 - **Markdown:** https://www.jobclerk.com/job/shsct-medical-workforce-hr-system-and-job-planning-advisor-band-5/0f8fde4b-d1bc-4ef1-9b1c-2c7f0bba5036.md ## Summary - **Status:** Live - **Employer:** Southern Health and Social Care Trust - **Location:** Craigavon Area Hospital - **Workplace type:** onsite - **Profession:** Advisor - **Grade:** Band 5 - **Salary:** £31,049 - £37,796 - **Contract type:** Permanent - **Closing date:** 2026-10-30T16:00:00.000Z - **Posted:** 2026-10-16T16:27:07.915Z - **Source information URL:** https://jobs.hscni.net/Job/49720/shsct-medical-workforce-hr-system-job-planning-advisor-band-5 - **Application URL:** https://jobs-app.hscni.net/sap/bc/webdynpro/sap/hrrcf_a_posting_apply?PARAM=cG9zdF9pbnN0X2d1aWQ9MDA1MDU2OTM0QTU1MUZFMUIyQUNFN0VFQjlCOUI3QzMmY2FuZF90eXBlPWU%3d - **Employer website:** https://southerntrust.hscni.net ## Job Content ### Job details - Branch: Southern HSC Trust area (SHSCT) - Location: Craigavon Area Hosp-The Brackens - Directorate: HR & Organisational Development - Salary: Band 5 (£31,049 - £37,796) - Contract Type: Permanent - Opening Date: 16/10/26 - Closes: Fri, 30 October 2026 @ 4:00 PM - Interview Dates: To Be Confirmed ### Notes Online and Manual applications accepted. If you are submitting a manual application, please post it to: Recruitment Shared Services, Rosewood Villa, Longstone Hospital Site, 73 Loughgall Road, Armagh, BT61 7PR. Applications received after the advertised closing date/time cannot be considered, so please allow enough time for postage. A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026. Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week. Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website. ### JOB DESCRIPTION JOB TITLE Medical Workforce (HR) System & Job Planning Advisor BAND Band 5 DIRECTORATE People & Culture Directorate INITIAL LOCATION The Brackens, Craigavon Area Hospital with flexibility for some home working. REPORTS TO Senior Medical HR Advisor ACCOUNTABLE TO Head of Medical Workforce (HR) DURATION Permanent ### FLEXIBLE WORKING PROVISIONS AVAILABLE Full-time working, Fixed working patterns, Compressed/elongated hours, Homeworking ### JOB SUMMARY The post holder will manage the day to day operations and provide professional and comprehensive system support for the Medical Workforce Systems used with the Trust to ensure that the Trust’s Medical HR Workforce information requirements are met. This will include day-to-day management of e-Job Plan (Consultant and SAS Grade Workforce) e-Rota e Rostering (where necessary) Selenity It will involve the manipulation, analysis, and presentation of Medical HR reports, and the provision of expert advice to service managers and staff across the Trust on any system issues. The post holder will work closely with senior staff to facilitate innovative solutions to ensure the continued development of the Medical Staffing service, including the provision of accurate and timely information reports from the various systems. The post holder will also support the Head of Medical Workforce (HR)/Medical HR Manager with the Trust’s ongoing workforce planning. The post holder will work collaboratively with colleagues as part of an integrated HR service for the medical and dental workforce. The postholder will provide advice and guidance for pay, terms and conditions for Medical and Dental staff and will act as a point of escalation for Medical HR Officers, escalating appropriately, issues that cannot be resolved through normal operational arrangements. ### WORK OF THE DEPARTMENT The Medical HR team is a busy unit, looking after the HR needs of approximately 670 medical staff and a further 150 GP’s in the Out of Hours Service as well as an additional 400 doctors on the Southern Trust medical locum bank. This is an excellent opportunity to join an HR Team where you will gain an awareness and understanding of all aspects of HR work for the medical and dental workforce. ### KEY DUTIES & RESPONSIBILITIES Take a lead role in the co-ordination, system administration and day-to-day activity in relation to Medical Workforce Systems ensuring that procedures are in place the effective use of systems, with a particular focus on medical job planning. Develop a suite of reports / dashboards to illustrate Trust progress with Job planning, Monitoring and other activities from available systems. Operational day-to-day management of the department’s ad hoc Information requests such as FOIs, Assembly Questions etc. This will include active monitoring of deadlines (internal and external), allocation and management of work to other members of staff within the team, and quality checking information/reports prepared by other team members before release. Provide comprehensive support and assistance to all users of the Medical Workforce system and have responsibility for answering generic email/telephone queries on a daily basis. Support with the management and deployment of Medical Workforce Systems and any Medical Workforce Systems projects as and when required. First point of contact with the system support teams in relation to any system issues that arise on a daily basis. Raising calls on the relevant support portal and ensuring issues are resolved timeously. Ensuring new medical staff are added/removed to/from relevant systems in a timely manner based on new start and leaver reports. Acting as the first point of contact for any access issues. Ensure Medical Staffing and users are notified of any system changes /proposed downtime of the systems so that measures can be taken to ensure availability of data. Responsibility for ensuring the Job Planning system is ready for annual Job Planning exercise. This involves liaison with Clinical Directors to establish any changes to establishment/template Job Plan, republishing current Job Plans for all practitioners. Responsibility for ensuring the E Rota system is ready for the monitoring of junior doctor rotas twice yearly and subsequent times. Support the provision and maintenance of a high quality rota planning and monitoring system (currently Allocate E-Monitoring). Ensure that there are Standard Operating Procedures (SOPs)/ User guides in place for the Medical Workforce Systems. Maintain all system guidance/ SOPs ensuring any development and releases to the system are incorporated and updated within any guidance documents. Responsible for updating and maintaining the Medical Staffing SharePoint Page will relevant policies, procedures and guidance. In conjunction with the Senior Medical HR Advisors, provide training to new staff/ Medical/Service Managers on the Medical Workforce systems. Ensuring the large number of users of the system are adequately trained to ensure accuracy of data. Where required provide “one to one” training to users either face to face, virtually or via the phone. Support the work of the Medical HR Manager/ Senior Medical HR Advisors to ensure job planning for Consultant, Associate Specialist and Specialty Doctor grades is undertaken to high levels of quality ensuring alignment with Trust-wide goals and national guidance, in a timely manner through: Provision and maintenance of a high quality job planning system (currently L2P); Provision of training, system support and guidance to end users including our clinical and service managers across the Trust; Reviewing policies, procedures and guidance relating to job planning; Supporting the development of the necessary reports and updates to be circulated to all our clinical managers to assist in the successful completion of job planning. Working closely with the Medical Director, senior clinical leaders, and operational teams to agree and monitor key implementation milestones and performance targets. Providing regular and ad-hoc reports to the Service and proactively escalating risks or non-engagement where required. Acting as a key point of contact for queries and troubleshooting Communicating effectively and clearly with the Medical Staffing team and others to ensure that information is gathered, input and reported accurately. Ensure accurate and timely communication of progress, deadlines, and actions across the organisation, supporting strong engagement from clinical and managerial stakeholders. Supporting Head of Medical Workforce (HR)/Medical HR Manager with the Trust’s Medical Workforce development meetings and proposals. Provide and present accurate information including assisting with the completion of statutory returns, FOI requests and Assembly questions. Develop and maintain good working relationships with external stakeholders including BMA, NIMDTA/SLE and GMC. Develop and maintain effective working relationships with managers and medical and dental staff, providing advice on all issues pertaining to Medical Job Planning and Corporate/Mandatory training. Organise, co-ordinate and facilitate training on Medical Job Planning and any other training requirements assigned by the Senior Medical HR Advisors. Contribute to the continuous improvement of the job planning process by gathering user feedback and supporting future development of the system and associated governance. Actively participate in Medical Staffing team meetings. Assist the Head of Workforce Information with quarterly reviews and updating of the Trust Information Asset Owners (IAO) Questionnaire, for the Trust’s Information Governance Team. ### ADDITIONAL DUTIES Undertake ad hoc projects, as and when required. The Post Holder will, as part of the Medical Staffing Team, be required to cover and assist during periods of absence and increased activity across other HR teams. ### PERSONAL DEVELOPMENT Take responsibility for own learning and development by organising and taking advantage of all opportunities to learn, including active participation in the KSF development review process. To maintain and update own knowledge of HR issues and best practice, ensuring that knowledge is shared within the department and used to contribute to service development. Involve patients, clients, carers and the wider community where relevant, in developing, planning, delivering and evaluating our services in a meaningful and effective way, as part of the Trust’s ongoing commitment to Personal Public Involvement (PPI) and Co-Production. Further information is available at engage.hscni.net ### GENERAL REQUIREMENTS ### The post holder will be required to Assist the organisation in fulfilling its statutory duties under Section 75 of the Northern Ireland Act 1998 to promote equality of opportunity and good relations and under the Disability Discrimination (Northern Ireland) Order 2006. Staff are also required to support the organisation in complying with its obligations under Human Rights Legislation. Ensure the Trust’s policy on equality of opportunity is promoted through their own actions and those of any staff for whom they have responsibility. Co-operate fully with the implementation of the Trust's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to their manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff. ### Adhere at all times to all Trust policies/codes of conduct, including for example Smoke Free policy IT Security Policy and Code of Conduct standards of attendance, appearance and behaviour Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work. Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control. Take responsibility to minimise the Trust’s environmental impact wherever possible. This will include recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel. All employees of the Trust are legally responsible for all records held, created or used as part of their business within the Trust including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails. All such records are public records and are accessible to the general public, with limited exceptions, under the Freedom of Information Act 2000 the Environmental Information Regulations 2004, the General Data Protection Regulations (GDPR) and the Data Protection Act 2018. Employees are required to be conversant with the Trust’s policy and procedures on records management and to seek advice if in doubt. Take responsibility for their own ongoing learning and development, in order to maximise their potential and continue to meet the demands of the post. Represent the Trust’s commitment to providing the highest possible standard of service to patients/clients and members of the public, by treating all those with whom they come into contact in the course of work, in a pleasant, courteous and respectful manner. This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time. It is a standard condition that all Trust staff may be required to serve at any location within the Trust's area, as needs of the service demand. September 2026 ### ERSONNEL SPECIFICATION JOB TITLE: Medical Workforce (HR) System & Job Planning Advisor Band 5 DIRECTORATE: Human Resources & Organisation Development HOURS: 37.5 ### ESSENTIAL CRITERIA SECTION 1: The following are ESSENTIAL criteria which will initially be measured at shortlisting stage although may also be further explored during the interview/selection stage. You should therefore make it clear on your application form whether or not you meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below. Factor Criteria Method of Assessment Qualifications/ Registration Relevant* University Degree or recognised professional qualification or equivalent/ Higher qualification AND one year’s experience in a HR role involving manipulation, analysis and reporting on a range of information from computerised information systems, at Band 4 level or equivalent/above OR Relevant* HNC / HND or equivalent / higher qualification and 2 years’ experience in a HR role involving manipulation, analysis and reporting on a range of information from computerised information systems, to support business need, at Band 4 level or equivalent/above OR 4 years’ experience in a HR role, 2 years’ of which should be in a role involving manipulation, analysis and reporting on a range of information from computerised information systems, to support business need, at Band 4 level or equivalent/above *Relevant is defined as Human Resources, Business, Statistics, Administration, or Finance Shortlisting by Application Form Experience ### Advanced Microsoft Excel skills demonstrated through experience of creating pivot tables to extract, summarise and report data. using advanced functions such as vlookups and formulae development. using a range of formatting techniques to present information. Experience in the use of other Microsoft Office products including Word and Outlook. Other Hold a current full driving licence which is valid for use in Northern Ireland and/or have access to a car/ transport on appointment. SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage: Skills / Abilities Ability to develop and review administrative processes to support continuous improvement Effective planning and organisational skills with an ability to prioritise own workload and work to tight timescales. Effective communication skills (oral and written) and interpersonal skills to meet the needs of the post in full. Effective team working with an ability to effectively manage a small team to ensure successful outcomes Ability to work as part of a Team, whilst also being able to work on an individual basis using their own initiative Ability to identify solutions to problems and implement them effectively. Ability to develop and maintain good working relationships Interview ### DESIRABLE CRITERIA SECTION 3: these will ONLY be used where it is necessary to introduce additional job related criteria to ensure files are manageable. You should therefore make it clear on your application form how you meet these criteria. Failure to do so may result in you not being shortlisted Experience of developing and designing report content and presentation / dashboards. ### Notes to applicants You must clearly demonstrate on your application form under each question, how you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. Please note the Trust reserves the right to use any desirable criteria outlined in Section 3 at shortlisting. You must clearly demonstrate on your application form how you meet the desirable criteria. Proof of qualifications and/or professional registration will be required if an offer of employment is made – if you are unable to provide this, the offer may be withdrawn. As part of the Recruitment & Selection process it may be necessary for the Trust to carry out an Enhanced Disclosure Check through Access NI before any appointment to this post can be confirmed. ### THE TRUST IS AN EQUAL OPPORTUNITIES EMPLOYER ### Successful applicants may be required to attend for a Health Assessment can expect to be placed at the minimum point of the pay scale, although a higher starting salary, within the range of the pay band may be available if the person appointed has experience relevant & equivalent to the post. If the successful candidate is an existing HSC employee moving to a higher band, AfC Pay on Promotion will apply. are able to request Flexible Working from the 1st day of their employment. A number of flexible working provisions are offered by all HSC Organisations including Full-time working, Fixed working patterns, Part-time working, Flexi-time, Compressed/elongated hours, Average hours working patterns, Term-time working, Job-share or Homeworking for some or all of the working pattern, depending on the role being undertaken. Successful applicants are encouraged to discuss with their manager what Flexible Working provisions may be available in the role they are taking up, prior to commencing employment, to help them achieve a positive Work/Life Balance. All staff are expected to display the HSC Values at all times ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.