# SHSCT Contracts Administrator Band 4 > NHS job listing from Job Clerk for Southern Health and Social Care Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/shsct-contracts-administrator-band-4/fec7da58-a8a5-4908-bc13-86d49db47c53 - **Markdown:** https://www.jobclerk.com/job/shsct-contracts-administrator-band-4/fec7da58-a8a5-4908-bc13-86d49db47c53.md ## Summary - **Status:** Live - **Employer:** Southern Health and Social Care Trust - **Location:** Lurgan Hospital - **Workplace type:** onsite - **Profession:** Administrator - **Grade:** Band 4 - **Salary:** £27,485 - £30,162 - **Contract type:** Permanent - **Closing date:** 2026-10-29T16:00:00.000Z - **Posted:** 2026-10-15T14:26:38.183Z - **Source information URL:** https://jobs.hscni.net/Job/49699/shsct-contracts-administrator-band-4 - **Application URL:** https://jobs-app.hscni.net/sap/bc/webdynpro/sap/hrrcf_a_posting_apply?PARAM=cG9zdF9pbnN0X2d1aWQ9MDA1MDU2OTMyMzU0MUZFMUIyOTFCQTdDQUNERTQ3RUEmY2FuZF90eXBlPWU%3d - **Employer website:** https://southerntrust.hscni.net ## Job Content ### Job details - Branch: Southern HSC Trust area (SHSCT) - Location: Lurgan Hosp-Main Building - Directorate: Finance Procurement & Estates - Salary: Band 4 (£27,485 - £30,162) - Contract Type: Permanent - Opening Date: 15/10/26 - Closes: Thu, 29 October 2026 @ 4:00 PM - Interview Dates: TBC ### Notes Online and Manual applications accepted. If you are submitting a manual application, please post it to: Recruitment Shared Services, Rosewood Villa, Longstone Hospital Site, 73 Loughgall Road, Armagh, BT61 7PR. Applications received after the advertised closing date/time cannot be considered, so please allow enough time for postage. A waiting list may be created for similar posts that may arise while the waiting list is live, this may include temporary or part-time posts. This will be managed in line with the updated HSC waiting list principles effective from 1 April 2026. Where a part-time waiting list is required, one part-time waiting list will be created- regardless of any specific hours advertised, this waiting list will cover all future vacancies where part-time posts arise. A part-time post is defined as any post that has less than 37.5 hours per week. Please remember to save or print a copy of the job description before submitting your application, as it will not be accessible afterwards. Flexible Working We welcome flexible working requests from day one. All HSC organisations offer a range of flexible working options. The options available for this post will depend on the requirements of the role. Find out more about flexible working options on our website ### Job Description Job Title: Contracts and Development Services Administrator Band 4 Hours 37.5 Location: Lurgan Hospital Directorate: Directorate of Finance, Procurement and Estates Reports to: Admin Manager Accountable to: Estates Senior Administration, Finance and Information Manager ### Job Summary The post holder will provide admin support to the Contracts Team and assist in the procurement and administration of a number of Estates related service and maintenance contracts. The post holder will provide admin support to the Estates Development Services division, to include Construction projects, Property, Waste, Energy and Sustainability. ### Key Duties/Responsibilities Contracts preparation for procurement and Award Assist the Contracts Manager in the preparation of contract documentation for procurement, tendering and payments. Set up and maintain robust filing systems for contract documentation, keeping detailed records of all procurement processes and ensuring that the contracts and STA databases are up to date. Liaise with outside contractors regarding service and maintenance contracts, sending out notifications of contract start dates and terminations in a timely manner and deal with queries etc. Assist with the preparation of tender documentation e.g. collect historical data regarding equipment maintenance and expenditure, update schedules, type up contract documentation, specifications, methodology and schedules, etc. Ensure all appropriate service contract equipment is linked to the asset register and that the MICAD contracts module is appropriately utilised. Issue all relevant contract details including award information to the contractor, contract administration staff and contract owners, including purchase order details etc. Contracts Administration Set up and arrange CAG group and contract performance management meetings. Record and distribute associated minutes. Ensure associated contract payments are made in a timely manner. Operate MICAD and the BSTP finance system (or equivalent systems) for receipt and processing of contract invoices for payment. Collate information for audit, RQIA, Statutory information requests, fire risk assessments etc. when requested, and yearly review of service and maintenance contracts. Upload review information unto database and produce reports for audit and compliance. Liaise with other staff, contractors, outside bodies and relevant stakeholders as necessary. Estates Development, Property, Waste and Sustainability Provide general admin support to Development services including sustainability, waste, energy and property management services. Act as the point of contact for Construction Projects, including organising and servicing Projects meetings, dealing with routine enquiries, redirecting queries as appropriate. Ensure contracts are signed by contractors and forwarded to and received back properly authorised and sealed from SMT/Trust Board as appropriate. Set up and maintain a tracking system for signed and sealed contracts. Prepare agendas, minute and type notes of meetings, circulating and distributing papers, monitoring progress on action points. Prepare letters of appointment for Minor Works Contracts. Assist with the provision of information in response to Department/MLA/FOA/Audit requests. Operate MiCAD and the BSTP finance system for processing of Minor Works contracts invoices for payment. Maintain electronic filing systems. Assist with the preparation of Annual Reports, including the Estates Procurement Performance report (EPPR) for CPD, Procurement and Cost Advisory Branch. Staff Supervision Responsible for the day-to-day supervision of Band 3 Admin staff in the Estates Development Services division. Carry out annual KSF reviews on admin staff, providing guidance on personal development requirements and advising on further training. Maintain staff relationships and morale amongst the staff reporting to him/her. Ensure departmental induction, refresher and update training for administrative staff within your area of supervision. Monitor administrative staff sick leave in accordance with Trust's Sickness and Absenteeism Policy and maintain required administrative staff records e.g. annual leave, sick leave and training. Liaise with the Admin Manager regarding the provision of adequate cover for annual leave and sick leave in relation to administration staff within your area of supervision. Contribute to and oversee completion of necessary IT security policy forms and requests to IT for access to email and internet on behalf of administrative and P&T staff. Participate, as required, in the selection and appointment of staff reporting to him/her in accordance with procedures laid down by the Trust. Take such action as may be necessary in disciplinary matters in accordance with procedures laid down by the Trust. Work collaboratively with the Admin Manager and the Estates Senior Administration, Finance and Information Manager to resolve administrative issues. General Admin Provide cover for Trustwide Contracts Administrators and other Admin posts in locality when required. ### HUMAN RESOURCE MANAGEMENT RESPONSIBILITIES The Trust supports and promotes a culture of collective leadership where those who have responsibility for managing other staff: Establish and promote a supportive, fair and open culture that encourages and enables all parts of the team to have clearly aligned goals and objectives, to meet the required performance standards and to achieve continuous improvement in the services they deliver. Ensure access to skills and personal development through appropriate training and support. Promote a culture of openness and honesty to enable shared learning. Encourage and empower others in their team to achieve their goals and reach their full potential through regular supportive conversation and shared decision making. Adhere to and promote Trust policy and procedure in all staffing matters, participating as appropriate in a way which underpins Trust values. Ensure the Trust's policy on equality of opportunity is promoted through his/her own actions and those of any staff for whom he/she has responsibility.Co-operate fully with the implementation of the Trust's Health and Safety arrangements, reporting any accidents/incidents/equipment defects to his/her manager, and maintaining a clean, uncluttered and safe environment for patients/clients, members of the public and staff. The HSC Code of Conduct for Employees sets out the standards of conduct expected of all staff in the Southern Health & Social Care Trust and outlines the standards of conduct and behaviours required during and after employment with the Trust. Professional staff are expected to also follow the code of conduct for their own professions. standards of attendance, appearance and behaviour Contribute to ensuring the highest standards of environmental cleanliness within your designated area of work. Co-operate fully with regard to Trust policies and procedures relating to infection prevention and control. All employees of the trust are legally responsible for all records held, created or used as part of their business within the Trust including patients/clients, corporate and administrative records whether paper-based or electronic and also including emails. All such records are public records and are accessible to the general public, with limited exception, under the Freedom of Information act 2000 the Environmental Information Regulations 2004 and the Data Protection Acts 1998. Employees are required to be conversant with the Trusts policy and procedures on records management and to seek advice if in doubt.Take responsibility for his/her own ongoing learning and development, including full participation in KSF Development Reviews/appraisals, in order to maximise his/her potential and continue to meet the demands of the post. Available / able to work any 5 days out of 7 over the 24 hour period, which may include on-call / stand-by / sleep-in duties, shifts, night duty, weekends and Public Holidays if required immediately on appointment or at a later stage following commencement in response to changing demands of the service. This post may evolve over time and this Job Description will therefore be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time. It is a standard condition that all Trust staff may be required to serve at any location within the Trust's area, as needs of the service demand. ### SOUTHERN HEALTH & SOCIAL CARE TRUST ### PERSONNEL SPECIFICATION Contracts and Development Services Administrator Finance Procurement Estates\ HNC/HND or equivalent/higher qualification in an administrative related field AND 1 years' experience in a clerical/administrative role at Band 3 level or equivalent. OR 4 GCSEs at Grades A-C including English Language and Maths or equivalent/higher qualification AND 2 years' experience in a clerical/administrative role at Band 3 level or equivalent. 3 years' experience in a clerical/administrative role at Band 3 level or equivalent. Experience in the use of Microsoft office products including Word, Excel, PowerPoint. Ability to work as part of a Team. Well-developed organisational skills with the ability to prioritise workload and complete tasks within tight deadlines. Ability to identify problems and recommend appropriate solutions. Ability to use own initiative. Excellent communication skills, both orally and in writing to meet the needs of the post in full. Working Experience of an estates management system. Experience in contracts procurement and administration. As part of the Recruitment & Selection process it may be necessary for the Trust to carry out an Enhanced Disclosure Check through Access NI before any appointment to this post can be confirmed. ### THE TRUST IS AN EQUAL OPPORTUNITIES EMPLOYER ### Successful applicants may be required to attend for a Health Assessment can expect to be placed at the minimum point of the pay scale, although a higher starting salary, within the range of the pay band may be available if the person appointed has experience relevant & equivalent to the post. If the successful candidate is an existing HSC employee moving to a higher band, AfC Pay on Promotion will apply. are able to request Flexible Working from the 1st day of their employment. A number of flexible working provisions are offered by all HSC Organisations including Fixed working patterns, Part-time working, Flexi-time, Compressed/elongated hours, Average hours working patterns, Term-time working, Job-share or Homeworking for some or all of the working pattern, depending on the role being undertaken. Successful applicants are encouraged to discuss with their manager what Flexible Working provisions may be available in the role they are taking up, prior to commencing employment, to help them achieve a positive Work/Life Balance. All staff are expected to display the HSC Values at all times ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.