# Senior Medical Secretary Surgery Trauma & Orthopaedics > NHS job listing from Job Clerk for Worcestershire Acute Hospitals NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/senior-medical-secretary-surgery-trauma-and-orthopaedics/6d707454-f4e0-48c1-8e2a-5c375146d397 - **Markdown:** https://www.jobclerk.com/job/senior-medical-secretary-surgery-trauma-and-orthopaedics/6d707454-f4e0-48c1-8e2a-5c375146d397.md ## Summary - **Status:** Live - **Employer:** Worcestershire Acute Hospitals NHS Trust - **Town:** Worcester - **Region:** Midlands - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 to £31,157 a year - **Contract type:** Fixed-Term - **Employment type:** Part-time, Flexible working - **Closing date:** 2026-06-24T23:59:00.000Z - **Posted:** 2026-06-10T15:55:37.979Z - **Source information URL:** https://www.jobs.nhs.uk/candidate/jobadvert/C9365-26-0444?employerCode=C9365 - **Application URL:** https://www.jobs.nhs.uk/candidate/application/C9365-26-0444/pre-application-questions-pause?referrer=jobadvert&ref=C9365-26-0444 - **Employer website:** https://www.worcsacute.nhs.uk ## Job Content ### Job summary Please note we will consider secondments for this role. An exciting opportunity has arisen for a Medical Secretary to join the Trauma & Orthopaedic team at Worcestershire Acute Hospitals NHS Trust. This is a demanding and rewarding role that would suit an individual who thrives in a busy environment, has excellent attention to detail, and can effectively manage a varied workload while meeting service deadlines. We are seeking an enthusiastic, motivated, and capable individual to join our team. The successful candidate will work closely with both clinical and administrative colleagues to ensure tasks are completed to a high standard, supporting the smooth and efficient running of the service. The ideal candidate will demonstrate a flexible, positive, and proactive approach to work, with the ability to use their own initiative when required. They will possess excellent communication, interpersonal, and IT skills, alongside a strong commitment to delivering high-quality administrative support. Key attributes include: - Excellent organisational and time-management skills - Strong attention to detail and accuracy - Ability to prioritise and manage multiple tasks effectively - Excellent written and verbal communication skills - Strong IT and administrative skills - Ability to work independently and as part of a team - A flexible and positive "can-do" attitude ### Main duties of the job Provide comprehensive senior medical secretarial service to consultants and the wider clinical team. Transcription of clinical dictation for multiple healthcare professionals, including but not limited to, clinical correspondence, reports, assessments and audits. Manage waiting lists and ensure compliance with RTT targets. Schedule patients for surgery and maintain theatre lists for Alexandra and Kidderminster sites at least six weeks in advance, ensuring compliance with 642 procedures. Coordinate loan kit requests, x-ray bookings, and liaise with pre-op, occupational therapy, HDU and theatres. ### About us Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond. The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester Our workforce is more than 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them. We are committed to recruiting the best people to work with us. Our values, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do. Being open and honest Ensuring people feel cared for Showing respect to everyone We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System. We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer. DBS Checks and Costs Any applicants who are offered posts requiring a DBS check as part of their employment check will have the cost of this check (at the current rate) deducted from their salary. Please see link in Supporting Information section for more details on DBS checks and costs. ### Details - Date posted: 10 June 2026 - Pay scheme: Agenda for change - Band: Band 4 - Salary: £28,392 to £31,157 a year - Contract: Fixed term - Duration: 12 months - Working pattern: Part-time, Flexible working - Reference number: C9365-26-0444 - Job locations: Charles Hastings Way, Worcester, Worcestershire, WR5 1DD, United Kingdom ### Job responsibilities The Medical Secretary provides a comprehensive and advanced secretarial and administrative service to Trauma & Orthopaedic Consultants and their multidisciplinary teams. The role is responsible for supporting the patient pathway from referral through to treatment, including the management of waiting lists, theatre scheduling, clinic coordination, and clinical correspondence. Working in a busy and demanding environment, the post holder will maintain accurate patient records, manage complex administrative processes, and act as a key point of contact for patients, healthcare professionals, and external agencies. The role requires excellent organisational, communication, and IT skills, with the ability to prioritise competing demands while maintaining confidentiality, accuracy, and compliance with NHS policies and procedures. The successful candidate will contribute to service improvement initiatives, support colleagues across the department, and help ensure the delivery of a safe, efficient, and high-quality service for patients. ## Job Details Please note we will consider secondments for this role. An exciting opportunity has arisen for a Medical Secretary to join the Trauma & Orthopaedic team at Worcestershire Acute Hospitals NHS Trust. This is a demanding and rewarding role that would suit an individual who thrives in a busy environment, has excellent attention to detail, and can effectively manage a varied workload while meeting service deadlines. We are seeking an enthusiastic, motivated, and capable individual to join our team. The successful candidate will work closely with both clinical and administrative colleagues to ensure tasks are completed to a high standard, supporting the smooth and efficient running of the service. The ideal candidate will demonstrate a flexible, positive, and proactive approach to work, with the ability to use their own initiative when required. They will possess excellent communication, interpersonal, and IT skills, alongside a strong commitment to delivering high-quality administrative support. Key attributes include: Excellent organisational and time-management skills Strong attention to detail and accuracy Ability to prioritise and manage multiple tasks effectively Excellent written and verbal communication skills Strong IT and administrative skills Ability to work independently and as part of a team A flexible and positive "can-do" attitude ## Job Description Provide comprehensive senior medical secretarial service to consultants and the wider clinical team. Transcription of clinical dictation for multiple healthcare professionals, including but not limited to, clinical correspondence, reports, assessments and audits. Manage waiting lists and ensure compliance with RTT targets. Schedule patients for surgery and maintain theatre lists for Alexandra and Kidderminster sites at least six weeks in advance, ensuring compliance with 642 procedures. Coordinate loan kit requests, x-ray bookings, and liaise with pre-op, occupational therapy, HDU and theatres. ## Responsibilities The Medical Secretary provides a comprehensive and advanced secretarial and administrative service to Trauma & Orthopaedic Consultants and their multidisciplinary teams. The role is responsible for supporting the patient pathway from referral through to treatment, including the management of waiting lists, theatre scheduling, clinic coordination, and clinical correspondence. Working in a busy and demanding environment, the post holder will maintain accurate patient records, manage complex administrative processes, and act as a key point of contact for patients, healthcare professionals, and external agencies. The role requires excellent organisational, communication, and IT skills, with the ability to prioritise competing demands while maintaining confidentiality, accuracy, and compliance with NHS policies and procedures. The successful candidate will contribute to service improvement initiatives, support colleagues across the department, and help ensure the delivery of a safe, efficient, and high-quality service for patients. ## Person Specification ### Experience **Essential** - Recent Medical Secretary experience - Experience of managing a surgical waiting list - Experience of working in an ever-changing environment with changing priorities - Experience of dealing with members of the public. - Experience of creating clinical correspondence through Digital Transcription - Experience of working with the Surgical Team **Desirable** - Experience of working in Trauma & Orthopaedics ### Qualifications **Essential** - Recognised secretarial/computer skills qualification - GCSE or Equivalent level of English **Desirable** - RSA Typing stage III - AMSPAR Qualification or C&G or equivalent experience ### Skills/Knowledge **Essential** - Ability to work independently and as part of a team - Accurate computer Skills - Excellent telephone skills - Excellent verbal and written communication skills - Good Organisational skills - Working knowledge of Allscripts / PAS / Bluespier / CLIP / V7 - Working knowledge of Microsoft Office **Desirable** - Knowledge of other NHS systems - Knowledge of good Health and Safety Practices - Knowledge of RTT pathways - Understanding the importance of policies and procedures ## Documents - [Secretary JD (DOCX, 231 KB)](document:2953668) - [Secretary PS (DOCX, 227 KB)](document:2953667) - [DBS Applicant Costs Infomation (PDF, 154 KB)](document:2953669) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.