# Secretary - Band 3

> NHS job listing from Job Clerk for United Lincolnshire Hospitals NHS Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/secretary-band-3/b8dadb18-8eeb-433b-a5b9-adf8f3c8b2b0
- **Markdown:** https://www.jobclerk.com/job/secretary-band-3/b8dadb18-8eeb-433b-a5b9-adf8f3c8b2b0.md

## Summary

- **Status:** Live
- **Employer:** United Lincolnshire Hospitals NHS Trust
- **Location:** Lincoln County Hospital
- **Workplace type:** onsite
- **Profession:** Secretary
- **Grade:** Band 3
- **Salary:** £25,760 - £27,476 per annum
- **Contract type:** Permanent: Fixed Term until 31/03/2028
- **Employment type:** Full time - 37.5 hours per week (Monday - Friday)
- **Closing date:** 2026-10-29T23:59:00.000Z
- **Posted:** 2026-10-15T08:06:03.800Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Lincolnshire/Lincoln/United_Lincolnshire_Teaching_Hospitals_NHS_Trust/Admin_Clerical/Admin_Clerical-v8368852
- **Application URL:** https://apps.trac.jobs/job-advert/8368852?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.ulh.nhs.uk

## Job Content

### Job overview

To provide comprehensive secretarial and administrative support to the Group COO Directorate to enable the team to deliver against key aims and objectives and to provide first-line and first-rate administrative support ensuring initial operational queries are handled effectively and efficiently.

Please note previous applicants need not apply.

### Main duties of the job

To provide comprehensive secretarial and admin support to the Group COO Directorate, including production of correspondence, reports and records of meetings - for full details of the main duties please see the JD.

### Detailed job description and main responsibilities

- To provide comprehensive secretarial and administrative support to the Group COO Directorate, including production of correspondence, reports and records of meetings.
- Act as first point of contact for Group COO Directorate, and in particular the team inboxes, answering email and telephone queries and providing a consistent, accurate and timely response to all requests.
- Undertake general office duties, for example answering the telephone, taking messages, photocopying and general maintenance of manual and electronic filing systems.
- To arrange meetings and associated booking of rooms.
- Manage diaries and resolve conflicting appointments as required by the Group COO Directorate.
- To prepare agendas and documentation for meetings, including collation and distribution of reports and formal minutes and ensuring that all required documentation is available in accordance with timescales.
- Support the Group COO Directorate with the maintenance of ESR training and other records as required.
- To provide administrative project support to the Executive Business Manager and members of the wider team as and when required.
- Assisting with recruitment processes and supporting the organisation of stakeholder and interview panels, contact with candidates and ensuring that all necessary paperwork is photocopied and available.
- Printing and collating key materials for meetings and training sessions.
- Assistance with the timely completion and submission of payroll related forms.
- Completing requisitions for goods / services that are required by the Directorate.
- Responsible for ordering and maintaining stationary for the officeRegularly responsible for the collation and inputting of data

### Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

## Person Specification

### Knowledge

**Essential**

- Knowledge of secretarial/administration procedures and systems
- High standard of written and verbal communication skills
- Ability to manage and prioritise own workload and operate on own initiative whilst also working effectively as part of a team

### Experience

**Essential**

- Ability to work to deadlines in a busy office environment
- Recent experience of working within a customer facing administrative environment
- Ability to prioritise and work to tight deadlines to meet competing demands

**Desirable**

- Previous experience in an operational role

### Qualifications

**Essential**

- GCSE (or equivalent) English and Maths Grade A-C
- Vocational Level 3 or equivalent experience in an administration field

**Desirable**

- ECDL or equivalent

### Personal Qualities

**Essential**

- Ability to evidence/demonstrate key values and behaviours in line with the Group framework.
- Demonstrate effective team player behaviours.

### Skills/Competencies

**Essential**

- Computer literacy with experience of MS Office, particularly Word, Excel, Outlook and Teams
- Advanced keyboard skills for formal minute taking
- High degree of accuracy

**Desirable**

- Previous experience within the NHS

### Specific Requirements

**Essential**

- Infrequent requirement to be flexible with working hours/location, e.g. assist with Groupwide events.
- Ability to travel to other Trust locations

## Documents

- [band 3 secretary (pdf, 202.7kb)](https://www.healthjobsuk.com/documents?vdoc=10696312)
- [ulht staff networks (pdf, 13.9mb)](https://www.healthjobsuk.com/documents?edoc=2739)
- [acceptable use of ai in personal statements (pdf, 95.3kb)](https://www.healthjobsuk.com/documents?edoc=2953)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.