# Secretarial Assistant > NHS job listing from Job Clerk for Sheffield Children's NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/secretarial-assistant/a46a7ba8-65ba-44be-82df-aa4b1066ba7a - **Markdown:** https://www.jobclerk.com/job/secretarial-assistant/a46a7ba8-65ba-44be-82df-aa4b1066ba7a.md ## Summary - **Status:** Archived / closed - **Employer:** Sheffield Children's NHS Foundation Trust - **Location:** Sheffield Children's Hospital - **Profession:** Healthcare support worker - **Grade:** Band 2 - **Salary:** £24,465 per annum pro rata - **Contract type:** Permanent - **Employment type:** Part time - 22.5 hours per week (Monday - Wednesday) - **Closing date:** 2025-11-18T23:59:00.000Z - **Posted:** 2025-11-11T11:32:33.497Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/South_Yorkshire/Sheffield/Sheffield_Childrens_NHS_Foundation_Trust/Ophthalmology/Ophthalmology-v7548283 - **Employer website:** https://www.sheffieldchildrens.nhs.uk ## Job Content ### Job overview Permanent | Part Time 22.50 hrs per week We are looking for someone to provide high-quality clinical typing and administrative support to the S&CC Secretariat, to cover Trauma & Orthopaedics, Ophthalmology, ENT/Plastics, Neurosurgery and the Paediatric Surgical Unit. You will work with the Secretarial Team Leader and clinical staff to ensure the smooth running of operations and help deliver exceptional patient care. Your main responsibilities will include typing clinical letters, managing correspondence, and carrying out administrative tasks based on notes or dictation. About You: You will be educated to GCSE standard or equivalent, including English Language, with experience of audio-typing and working in a customer-focused environment. You don't need NHS experience to apply – we're happy to train you on medical terminology! If you're someone who can juggle a busy workload and support the seamless functioning of our team, we want to hear from you. Apply today! ### Main duties of the job You will report to the Secretarial Team Leader, and your responsibilities will include: - Type clinical letters, correspondence, and admin tasks from notes or dictation. - Ensure clinic letters are sent out on time and to the required standards. - Communicate with secretaries and consultants to meet 18-week targets. - Check patient appointments, waiting lists, and tests, escalating issues when needed. - Update RTT info and help with database management. - Handle office tasks like photocopying, filing, and managing post. - Provide phone support to parents and escalate complex issues ### Detailed job description and main responsibilities For more information on the main responsibilities for this post, please refer to the job description and person specification. Please note: We do not offer visa sponsorship for Band 2 roles. Diversity Statement At Sheffield Children’s, we are committed to creating an inclusive environment that celebrates diversity and supports everyone’s success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members. Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at \[email protected\]. Together, we’re building a workplace where everyone belongs. #LI-Onsite ## Person Specification ### Experience **Essential** - Experience of audio-typing in a secretarial role - Experience of working with different computer software e.g. email, internet etc. - Experience of working in a customer-focused environment **Desirable** - Experience of working with confidential material - Previous medical secretarial experience - Experience with NHS software systems ### Knowledge & Skills **Essential** - Word-processing & audio-typing skills - Good time management skills with the ability to prioritise work according to deadlines - Able to work as part of a team and under own initiative - Good verbal and written communication skills with team / clients/ relatives using tact when required - High standard of accuracy - Ability to establish and maintain effective working relationships - Ability to deal with conflict **Desirable** - Knowledge of medical terminology ### Personal Attributes **Essential** - Adaptable to change - Attention to detail and accuracy ### Qualifications & Training **Essential** - Educated to GSCE standard including C grade in English or equivalent - RSA II typing or equivalent qualification or equivalent experience **Desirable** - NVQ 2 in Business administration or equivalent - RSA III or equivalent qualification or equivalent experience ## Documents - [our edi goals (pdf, 155.7kb)](https://www.healthjobsuk.com/documents?edoc=2909) - [secretarial assistant (pdf, 440.7kb)](https://www.healthjobsuk.com/documents?vdoc=9798619) - [sch local benefits summary (pdf, 120.0kb)](https://www.healthjobsuk.com/documents?edoc=2368) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references.