# Secretarial Assistant > NHS job listing from Job Clerk for Sheffield Children's NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/secretarial-assistant/503f12d8-152c-47ec-99a6-e9d14b17ba9b - **Markdown:** https://www.jobclerk.com/job/secretarial-assistant/503f12d8-152c-47ec-99a6-e9d14b17ba9b.md ## Summary - **Status:** Live - **Employer:** Sheffield Children's NHS Foundation Trust - **Town:** Sheffield - **Region:** North East and Yorkshire - **Country:** England - **Profession:** Healthcare support worker - **Grade:** Band 2 - **Salary:** £25,272 per annum pro rata - **Contract type:** Permanent: Secondment also considered, please discuss with line manager prior to submitting an application - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-06-15T23:59:00.000Z - **Posted:** 2026-06-08T09:42:42.491Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/South_Yorkshire/Sheffield/Sheffield_Childrens_NHS_Foundation_Trust/RespiratorySleep/RespiratorySleep-v8065030 - **Application URL:** https://apps.trac.jobs/job-advert/8065030?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.sheffieldchildrens.nhs.uk ## Job Content ### Job overview Permanent | Full Time Proposed Interview Date: Thursday 25th June 2026 We are looking for someone to provide high-quality clinical typing and administrative support to our specialty teams across the Trust. You will work with the Secretarial Team Leader and clinical staff to ensure the smooth running of operations and help deliver exceptional patient care. Your main responsibilities will include typing clinical letters, managing correspondence, and carrying out administrative tasks based on notes or dictation. About You: - You will be educated to GCSE standard or equivalent, including English Language. - Experience of audio-typing and working in a customer-focused environment. You don't need NHS experience to apply – we're happy to train you on medical terminology! If you're someone who can juggle a busy workload and support the seamless functioning of our team, we want to hear from you. Apply today! ### Main duties of the job Reporting into the Secretarial Team Leader, your responsibilities will include: - Type clinical letters, correspondence, and admin tasks from notes or dictation. - Ensure clinic letters are sent out on time and to the required standards. - Communicate with secretaries and consultants to meet 18-week targets. - Manage patient appointments, waiting lists, and tests, escalating issues when needed. - Update RTT info and help with database management. - Handle office tasks like photocopying, filing, and managing post. - Provide phone support to parents and escalate complex issues ### Detailed job description and main responsibilities For more information on the main responsibilities for this post, please refer to the job description and person specification. *** This role has been assigned the occupation code 4215 using the CASCOT coding tool. To check the eligibility of this code for sponsorship and right to work please visit - UKVI web address https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations/skilled-worker-visa-eligible-occupations-and-codes Please note:  We do not offer visa sponsorship for Band 2 roles. Diversity Statement At Sheffield Children’s, we are committed to creating an inclusive environment that celebrates diversity and supports everyone’s success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members. Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at \[email protected\]. Together, we’re building a workplace where everyone belongs. #LI-Onsite ## Job Details Permanent | Full Time Proposed Interview Date: Thursday 25th June 2026 We are looking for someone to provide high-quality clinical typing and administrative support to our specialty teams across the Trust. You will work with the Secretarial Team Leader and clinical staff to ensure the smooth running of operations and help deliver exceptional patient care. Your main responsibilities will include typing clinical letters, managing correspondence, and carrying out administrative tasks based on notes or dictation. About You: You will be educated to GCSE standard or equivalent, including English Language. Experience of audio-typing and working in a customer-focused environment. You don't need NHS experience to apply – we're happy to train you on medical terminology! If you're someone who can juggle a busy workload and support the seamless functioning of our team, we want to hear from you. Apply today! ## Job Description Reporting into the Secretarial Team Leader, your responsibilities will include: Type clinical letters, correspondence, and admin tasks from notes or dictation. Ensure clinic letters are sent out on time and to the required standards. Communicate with secretaries and consultants to meet 18-week targets. Manage patient appointments, waiting lists, and tests, escalating issues when needed. Update RTT info and help with database management. Handle office tasks like photocopying, filing, and managing post. Provide phone support to parents and escalate complex issues ## Responsibilities For more information on the main responsibilities for this post, please refer to the job description and person specification. *** This role has been assigned the occupation code 4215 using the CASCOT coding tool. To check the eligibility of this code for sponsorship and right to work please visit - UKVI web address https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations/skilled-worker-visa-eligible-occupations-and-codes Please note: We do not offer visa sponsorship for Band 2 roles. Diversity Statement At Sheffield Children’s, we are committed to creating an inclusive environment that celebrates diversity and supports everyone’s success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members. Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at \[email protected\]. Together, we’re building a workplace where everyone belongs. #LI-Onsite ## Person Specification ### Experience **Essential** - Experience of audio-typing in a secretarial role - Experience of working in a customer-focused environment - Experience of working with different computer software eg email, internet etc **Desirable** - Previous medical secretarial experience - Experience with NHS software systems - Experience of working with confidential material ### Personal Attributes **Essential** - Adaptable to change - Attention to detail and accuracy ### Knowledge and Skills **Essential** - Word-processing & audio-typing skills - Good time management skills with the ability to prioritise work according to deadlines - Able to work as part of a team and under own initiative - Good verbal and written communication skills with team / clients/ relatives using tact when required - Ability to establish and maintain effective working relationships - Ability to deal with conflict **Desirable** - Knowledge of medical terminology ### Qualifications and Training **Essential** - Educated to GSCE standard including Grade C in English or Equivalent Skills in Written English Language (SPAG, Spelling, Punctuation, Grammar) - RSA II typing or equivalent typing experience **Desirable** - RSA III or equivalent qualification or equivalent experience - NVQ2 in Business administration or equivalent ## Documents - [our edi goals (pdf, 155.7kb)](https://www.healthjobsuk.com/documents?edoc=2909) - [secretarial assistant (pdf, 249.8kb)](https://www.healthjobsuk.com/documents?vdoc=10355756) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.