# Scanning & Quality Assurance Administrator

> NHS job listing from Job Clerk for Essex Partnership University NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/scanning-and-quality-assurance-administrator/437a1e02-e26d-4197-9069-f58c37a6f86f
- **Markdown:** https://www.jobclerk.com/job/scanning-and-quality-assurance-administrator/437a1e02-e26d-4197-9069-f58c37a6f86f.md

## Summary

- **Status:** Live
- **Employer:** Essex Partnership University NHS Foundation Trust
- **Location:** Basildon Mental Health Unit
- **Workplace type:** onsite
- **Profession:** Administrator
- **Grade:** Band 3
- **Salary:** £25,760 - £27,476 per annum pro rata
- **Contract type:** Fixed term: 6 months (until 31 March 2027)
- **Employment type:** Part time - 22.5 hours per week (3 days per week (to be confirmed) - 9am – 5.30pm with a 1 hour break)
- **Closing date:** 2026-09-17T22:59:00.000Z
- **Posted:** 2026-09-03T15:23:22.447Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Essex/Basildon/Essex_Partnership_University_NHS_Foundation_Trust/Admin_Clerical/Admin_Clerical-v8251614
- **Application URL:** https://apps.trac.jobs/job-advert/8251614?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.eput.nhs.uk

## Job Content

### Job overview

### Scanning & Quality Assurance Administrator

### Band 3 - £25,760 - £27,476 per annum pro rata

### 22.5 hours per week

### Monday 9am - 5.30pm (with 1 hour lunch) Basildon Mental Health Unit

### Wednesday 9am - 5.30pm (with 1 hour lunch) Rochford Hospital

### Friday 9am - 5.30pm (with 1 hour lunch) Basildon Mental Health Unit

### Fixed Term Contract until 31 March 2027

We are looking for a reliable and detail-focused Scanning and Quality Assurance Clerk to join our team based at Basildon Mental Health Unit and Rochford Hospital, part of Essex Partnership University NHS Foundation Trust (EPUT).

This role plays a vital part in supporting the Trust’s digital transformation by ensuring patient records are accurately scanned, quality checked, and properly indexed. By maintaining high standards in document handling and electronic recordkeeping, you will help clinicians and healthcare professionals access timely and accurate patient information, ultimately contributing to improved patient care.

### Main duties of the job

Key Responsibilities

Collect, prepare, scan, and upload patient documents in line with Trust procedures

Carry out quality assurance checks on scanned and indexed documents

Monitor and process documents through Mobius, Paris, Laserfiche and Quickfields workflows

Ensure accurate indexing, metadata assignment, and document classification

Respond to user queries and escalate technical issues where needed

Provide occasional cross-site support to cover leave or sickness

Support the training of new staff in scanning and QA procedures

What We’re Looking For

Excellent attention to detail and accuracy

Confident IT user with the ability to follow structured processes

Flexible and proactive, with a willingness to travel between sites when needed

Previous experience in scanning, records management, or a similar admin role is desirable

This is a great opportunity to join a supportive team and contribute to the Trust’s digital transformation, helping improve patient care through high-quality electronic recordkeeping.

### Detailed job description and main responsibilities

Please check the Job Description and personal Specification

If you would like to discuss the post in more detail, please contact: Keeley Mayes: 07580 424142

## Person Specification

### Knowledge

**Desirable**

- IT Skills and Knowledge of Scanning
- Knowledge of Data Protection Act

### Skills/Experience

**Essential**

- Ability to work to deadlines and prioritise workload

**Desirable**

- Experience of working within a healthcare environment

## Documents

- [staff benefits (pdf, 152.7kb)](https://www.healthjobsuk.com/documents?edoc=2990)
- [job description (pdf, 624.5kb)](https://www.healthjobsuk.com/documents?vdoc=10564072)
- [personal specification (pdf, 608.3kb)](https://www.healthjobsuk.com/documents?vdoc=10564073)
- [candidate privacy policy (pdf, 336.6kb)](https://www.healthjobsuk.com/documents?edoc=1853)
- [right to work information (pdf, 293.6kb)](https://www.healthjobsuk.com/documents?edoc=2355)
- [values of the nhs pension (pdf, 151.3kb)](https://www.healthjobsuk.com/documents?edoc=2659)
- [why join the nhs pension scheme (pdf, 91.3kb)](https://www.healthjobsuk.com/documents?edoc=1849)
- [employer recognition scheme - gold award (pdf, 27.7kb)](https://www.healthjobsuk.com/documents?edoc=2451)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.