# Safeguarding Team Secretary > NHS job listing from Job Clerk for East Cheshire NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/safeguarding-team-secretary/b5867d71-aa82-4cac-ac01-6251b9151ddf - **Markdown:** https://www.jobclerk.com/job/safeguarding-team-secretary/b5867d71-aa82-4cac-ac01-6251b9151ddf.md ## Summary - **Status:** Live - **Employer:** East Cheshire NHS Trust - **Town:** Macclesfield - **Region:** North West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum, pro rata - **Contract type:** Permanent - **Employment type:** Part time - 30 hours per week (The hours would be 9-5 and would need to be worked 4 days between Monday and Friday.) - **Closing date:** 2026-06-29T23:59:00.000Z - **Posted:** 2026-06-15T08:55:04.891Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Cheshire/Victoria_Road_Macclesfield/East_Cheshire_NHS_Trust/Safeguarding_secretary/Safeguarding_secretary-v8082137 - **Application URL:** https://apps.trac.jobs/job-advert/8082137?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.eastcheshire.nhs.uk ## Job Content ### Job overview The post holder is responsible for providing comprehensive administrative and secretarial support to the integrated safeguarding team at East Cheshire NHS Trust. The team consists of named and specialist professionals within adult, children and maternity safeguarding. Due to the nature of the role, the post holder will therefore view highly sensitive and emotive information and reports within the safeguarding arena. The post holder should have efficient IT skills in order to maintain databases, transcribe minutes from meetings and use various patient information systems. The post holder will demonstrate an ability to communicate with a range of people on complex safeguarding matters and issues and will be able to provide minutes of meetings. The person will also be expected to meet specified timescales / deadlines and be able to work unsupervised. Hours per week: 30.00 We welcome applications from Graduate visa holders; it is important to note that you must have a minimum of 6 months before this expires at the start of your employment for training and operational reasons. Non-UK or Irish applicants should check their visa and this role’s eligibility for sponsorship before applying. For further information please visit Visas and immigration - GOV.UK (www.gov.uk) Please be advised we are unable to provide Skilled Worker Visa Sponsorship to non-UK residents. ### Main duties of the job Provide an administrative secretarial and clerical service to support the safeguarding team ensuring that letters, e-mails and reports are accurately produced within agreed timescales, data is input to required standards and an electronic filing and retrieval system is maintained. Possess a knowledge and understanding of medical terminology. Responsible for the processing of incoming and outgoing correspondence including prioritising, tracking, sorting and transferring as necessary. Maintain and update appointment diaries, message books to assist efficient operation within the Safeguarding Team. Arrange meetings, workshops, training events, conferences. Produce and distribute training materials and informative literature for the service Contribute to the ordering of stationery supplies and associated procedures. Participate in the local induction of new staff. Recognise and respond appropriately to the urgency of situations, reporting concerns to the Head of Safeguarding, Named Nurses / Nurse Specialists. Maintain and update the Safeguarding websites. Contribute to the effective and efficient use of resources. Contribute to the continued improvement and quality of the Administrative Support Service. To undertake any other delegated duties as appropriate and commensurate with the post. ### Detailed job description and main responsibilities Please read the attached Applicant Pack prior to completing your application form to find out more information. Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role. As part of making your application we encourage you to review the Trusts Careers webpage Careers :: East Cheshire NHS Trust for more information about working for East Cheshire NHS Trust. We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification). We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application. While this is not discouraged, it is essential to personalise this information, particularly your supporting information section as these tools cannot fully grasp the context or requirements of the job you’re applying for. We kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process and being a member of East Cheshire NHS Trust. Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications. We look forward to receiving your application. ## Job Details The post holder is responsible for providing comprehensive administrative and secretarial support to the integrated safeguarding team at East Cheshire NHS Trust. The team consists of named and specialist professionals within adult, children and maternity safeguarding. Due to the nature of the role, the post holder will therefore view highly sensitive and emotive information and reports within the safeguarding arena. The post holder should have efficient IT skills in order to maintain databases, transcribe minutes from meetings and use various patient information systems. The post holder will demonstrate an ability to communicate with a range of people on complex safeguarding matters and issues and will be able to provide minutes of meetings. The person will also be expected to meet specified timescales / deadlines and be able to work unsupervised. Hours per week: 30.00 We welcome applications from Graduate visa holders; it is important to note that you must have a minimum of 6 months before this expires at the start of your employment for training and operational reasons. Non-UK or Irish applicants should check their visa and this role’s eligibility for sponsorship before applying. For further information please visit Visas and immigration - GOV.UK (www.gov.uk) Please be advised we are unable to provide Skilled Worker Visa Sponsorship to non-UK residents. ## Job Description Provide an administrative secretarial and clerical service to support the safeguarding team ensuring that letters, e-mails and reports are accurately produced within agreed timescales, data is input to required standards and an electronic filing and retrieval system is maintained. Possess a knowledge and understanding of medical terminology. Responsible for the processing of incoming and outgoing correspondence including prioritising, tracking, sorting and transferring as necessary. Maintain and update appointment diaries, message books to assist efficient operation within the Safeguarding Team. Arrange meetings, workshops, training events, conferences. Produce and distribute training materials and informative literature for the service Contribute to the ordering of stationery supplies and associated procedures. Participate in the local induction of new staff. Recognise and respond appropriately to the urgency of situations, reporting concerns to the Head of Safeguarding, Named Nurses / Nurse Specialists. Maintain and update the Safeguarding websites. Contribute to the effective and efficient use of resources. Contribute to the continued improvement and quality of the Administrative Support Service. To undertake any other delegated duties as appropriate and commensurate with the post. ## Responsibilities Please read the attached Applicant Pack prior to completing your application form to find out more information. Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role. As part of making your application we encourage you to review the Trusts Careers webpage Careers :: East Cheshire NHS Trust for more information about working for East Cheshire NHS Trust. We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification). We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application. While this is not discouraged, it is essential to personalise this information, particularly your supporting information section as these tools cannot fully grasp the context or requirements of the job you’re applying for. We kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role. Personal integrity and authenticity are central to our recruitment process and being a member of East Cheshire NHS Trust. Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications. We look forward to receiving your application. ## Person Specification ### Experience **Essential** - Experience of working in an office environment - Arranging meetings and taking Minutes - Producing and maintain databases/Spreadsheets/ use of excel - Experience of using a range of software programmes / IT packages e.g. Microsoft Office Word, Access, Excel, Outlook, Powerpoint, Internet & Intranet, **Desirable** - Experience of working within the NHS or related social care / legal experience. - Experience of dealing with Multi-Agency Professionals ### Qualifications **Essential** - 5 GCSE’s or equivalent, grade C or above. Must include English **Desirable** - Previous experience within an administrative role ### Knowledge & Skills **Essential** - Understanding of Medical terminology - Advanced keyboard skills - Good verbal and communication skills - Ability to develop, operate and maintain electronic filing systems - Ability to collate data to produce reports using Microsoft packages - Demonstrate a commitment to respecting and displaying the Trust Values at all times - Ability to work as a member of a team. ### Other Role Requirements **Essential** - Please refer to the Job Description and Person Specification for further role requirements. ### Specific job requirements **Essential** - Flexible, reliable approach to working. ## Documents - [staff benefits brochure (pdf, 871.0kb)](https://www.healthjobsuk.com/documents?vdoc=10374432) - [east cheshire nhs trust applicant pack (pdf, 351.3kb)](https://www.healthjobsuk.com/documents?vdoc=10374431) - [job description and person specification (pdf, 254.7kb)](https://www.healthjobsuk.com/documents?vdoc=10374430) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.