# Rotherham Care Group Personal Assistant to Senior Leadership Team > NHS job listing from Job Clerk for Rotherham Doncaster and South Humber NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/rotherham-care-group-personal-assistant-to-senior-leadership-team/335e3483-d18a-45ef-800d-d9a43d39dc82 - **Markdown:** https://www.jobclerk.com/job/rotherham-care-group-personal-assistant-to-senior-leadership-team/335e3483-d18a-45ef-800d-d9a43d39dc82.md ## Summary - **Status:** Live - **Employer:** Rotherham Doncaster and South Humber NHS Foundation Trust - **Location:** Trust Headquarters, Woodfield House - **Workplace type:** onsite - **Profession:** Personal assistant - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum, pro rata - **Contract type:** Permanent - **Employment type:** Part time, Flexible working, 22.5 hours per week - **Closing date:** 2026-09-20T22:59:00.000Z - **Posted:** 2026-09-01T13:22:39.353Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/South_Yorkshire/Sheffield/Rotherham_Doncaster_South_Humber_NHS_Foundation_Trust/Clerical_Administration/Clerical_Administration-v8258742 - **Application URL:** https://apps.trac.jobs/job-advert/8258742?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.rdash.nhs.uk ## Job Content ### Job overview A Personal Assistant is required to provide a comprehensive secretarial service to the Care Group Senior Management Team within the Rotherham Care Group. This will be an exciting opportunity time to work alongside the current Personal Assistants, providing additional support to the Team. Previous experience in a secretarial role supporting a senior manager is essential. Candidates will need to be flexible, be able to work independently and be proactive. Duties will include the production of confidential correspondence and reports; attending formal meetings to produce the minutes; maintenance and development of office systems and administrative processes involving IT systems. In addition to formal secretarial qualifications, the post requires experience of Microsoft Office packages – Word, Excel and Power Point. Experience of audio typing may be useful. Excellent word processing/typing skills, exceptional organisational abilities and the capability to work in a confidential manner are of paramount importance in this role. The ability to communicate effectively; to work well under pressure and to prioritise the demands in a busy environment, are also essential. Managing competing priorities and identifying quickly emerging pinch points that may impact on the performance or productivity of the Senior Management Team is also necessary. ### Main duties of the job The post holder will be proactive in organising the full range of administrative/secretarial support to the Care Group Senior Management Team. They will work alongside the Care Group Team Personal Assistants in relation to their corporate activities within the Care Group maintaining the highest degree of confidentially at all times. Core Activities: - PA activities may vary according to senior management team requirements, but are likely to include the following: - Pro-active, efficient and effective diary management for appointments and meetings (face to face or on via Microsoft Teams, allowing sufficient ‘free’ time for Director\[s\] to fulfil their responsibilities. Where appropriate to delegate non-essential meetings to relevant members of the management team/direct reports. - Review, sort, prioritise and respond to email correspondence, providing draft responses (where possible) and in collaboration/agreement with allocated Directors, managing their email inbox to work more effectively and efficiently with the Directors working pattern. - Undertake a proactive approach to planning/rescheduling meetings, and responsibility for organising multidisciplinary meetings, conferences and events as required. ### Detailed job description and main responsibilities Please view the attached job description and person specification to view the full details about the role. We reserve the right to close the vacancy early if there are a high amount of applications. ## Person Specification ### Skills **Essential** - Ability to deal with confidential/sensitive information. - Ability to work autonomously and proactively - Highly developed interpersonal and communication skills - Highly developed organisational skills - Able to prioritise work effectively and deal with non- routine tasks under pressure. - Attention to detail and quality of work for self and team. **Desirable** - Audio typing. - Transcription from recorded Teams meetings. ### Knowledge **Essential** - Competent in Microsoft Office Software or equivalent administrative programs - Working knowledge of Microsoft Outlook - Knowledge of Information Governance **Desirable** - Full working knowledge of the following RDaSH systems – ESR, Integra, Easy, TRAC (and others required by role) - Awareness of Foundation Trust ### Experience **Essential** - PA/Secretarial experience supporting Directors and/or committees/groups i.e. diary management, bring forward systems, electronic filing systems, meeting preparation, minute taking, collating and presenting information etc. **Desirable** - PA experience supporting senior management functions within the public sector. - Administrational experience within the NHS ### Qualifications **Essential** - RSA III / NVQ 3 in Business Administration or equivalent. - GCSE English and Maths or equivalent. ## Documents - [main terms and conditions (pdf, 406.6kb)](https://www.healthjobsuk.com/documents?edoc=2515) - [rdash clinical & organisational strategy - 2023 to 2028 (pdf, 4.3mb)](https://www.healthjobsuk.com/documents?edoc=2789) - [jd and sp personal assistant rotherham care group 2025 (pdf, 384.6kb)](https://www.healthjobsuk.com/documents?vdoc=10572190) - [use of artificial intelligence (ai) when writing job applications (pdf, 280.6kb)](https://www.healthjobsuk.com/documents?edoc=2919) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.