# Rota Coordinator - Planned, Surgical and Childrens > NHS job listing from Job Clerk for Harrogate and District NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/rota-coordinator-planned-surgical-and-childrens/3bce6b6c-8f5f-4bd2-a13c-475cf8505d63 - **Markdown:** https://www.jobclerk.com/job/rota-coordinator-planned-surgical-and-childrens/3bce6b6c-8f5f-4bd2-a13c-475cf8505d63.md ## Summary - **Status:** Live - **Employer:** Harrogate and District NHS Foundation Trust - **Town:** Harrogate - **Region:** North East and Yorkshire - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum (pro rata) - **Contract type:** Permanent - **Employment type:** 37.5 hours per week (Full Time - Working Pattern 0800 - 1600) - **Closing date:** 2026-06-11T23:59:00.000Z - **Posted:** 2026-05-28T12:31:27.179Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/North_Yorkshire/Harrogate/Harrogate_District_NHS_Foundation_Trust/Admin/Admin-v8033371 - **Application URL:** https://apps.trac.jobs/job-advert/8033371?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.hdft.nhs.uk ## Job Content ### Job overview Within the Planned, Surgical and Childrens Directorate at Harrogate District Hospital, we are dedicated to providing exceptional healthcare services to our community.  We are seeking a highly organised and detail-orientated individual to join our team in the role of Rota Coordinator. The role of Rota Coordinator is crucial to the smooth functioning of the directorate, as efficient staff scheduling directly impacts patient care, staff well-being and regulatory compliance.  It requires strong organisational, communication and problem-solving skills.  If you have a passion for maintaining and contributing to high standards of patient care, we want to hear from you. ### Main duties of the job Rota Management - Develop and maintain a comprehensive rota schedule for junior and middle grade doctors. - Ensure adequate staffing levels to provide 24/7 coverage, taking into account hospital guidelines and junior doctor working time regulations. - Coordinate annual leave requests and ensure shifts are evenly distributed among team members. Communication - Act as primary point of contact for junior and middle grade doctors regarding rota changes, shift swaps and leave requests. - Collaborate with senior management staff, senior and junior medical staff and administrative personnel to ensure effective communication and coordination. Compliance and Regulations - Stay up to date with relevant employment laws, guidelines and regulations to ensure the rota adheres to legal requirements. - Monitor working hours to prevent fatigue and ensure compliance with working time directives. Problem Solving - Address scheduling conflicts and emergencies promptly to minimise disruptions in patient care. - Work with colleagues to resolve staffing shortages and facilitate appropriate cover. - Anticipate problems and autonomously resolve situations expediently. Record Keeping - Maintain accurate records of rota schedules, shift swaps and leave requests. - Generate reports to track junior doctors' working hours and rota compliance. ### Detailed job description and main responsibilities For further information, please see attached Job Description and Person Specification or contact \[email protected\] ## Job Details Within the Planned, Surgical and Childrens Directorate at Harrogate District Hospital, we are dedicated to providing exceptional healthcare services to our community. We are seeking a highly organised and detail-orientated individual to join our team in the role of Rota Coordinator. The role of Rota Coordinator is crucial to the smooth functioning of the directorate, as efficient staff scheduling directly impacts patient care, staff well-being and regulatory compliance. It requires strong organisational, communication and problem-solving skills. If you have a passion for maintaining and contributing to high standards of patient care, we want to hear from you. ## Job Description Rota Management Develop and maintain a comprehensive rota schedule for junior and middle grade doctors. Ensure adequate staffing levels to provide 24/7 coverage, taking into account hospital guidelines and junior doctor working time regulations. Coordinate annual leave requests and ensure shifts are evenly distributed among team members. Communication Act as primary point of contact for junior and middle grade doctors regarding rota changes, shift swaps and leave requests. Collaborate with senior management staff, senior and junior medical staff and administrative personnel to ensure effective communication and coordination. Compliance and Regulations Stay up to date with relevant employment laws, guidelines and regulations to ensure the rota adheres to legal requirements. Monitor working hours to prevent fatigue and ensure compliance with working time directives. Problem Solving Address scheduling conflicts and emergencies promptly to minimise disruptions in patient care. Work with colleagues to resolve staffing shortages and facilitate appropriate cover. Anticipate problems and autonomously resolve situations expediently. Record Keeping Maintain accurate records of rota schedules, shift swaps and leave requests. Generate reports to track junior doctors' working hours and rota compliance. ## Responsibilities For further information, please see attached Job Description and Person Specification or contact \[email protected\] ## Person Specification ### Knowledge **Essential** - Proficient in using Microsoft packages, including excel **Desirable** - Knowledge of NHS policies and procedures - Knowledge of medical workforce regulations and working time directives ### Experience **Essential** - Staff supervision, leadership, development and motivation - Managing sickness absence, annual leave and prioritising workload - Setting up and working with monitoring systems including staff appraisals **Desirable** - Dealing/communicating regularly with different cohorts of staff groups - Human Resources experience - Hospital administrative experience - Previous experience of managing rota’s ### Qualifications **Essential** - A levels/NVQ 3 or equivalent level of experience in an administrative environment. **Desirable** - IT qualification - Leadership qualification ### Skills and Aptitudes **Essential** - Strong organisational skills and attention to detail. - Excellent communication and interpersonal skills. - Ability to adapt to changing circumstances and prioritise tasks effectively. - Strong problem-solving abilities and adaptability to handle scheduling conflicts and emergencies. - Ability to maintain accurate records and generate reports - Prioritisation skills to ensure efficient rota management. - Ability to collaborate effectively with departments heads, senior medical staff and administrative personnel to facilitate communication and coordination. - Ability to use own initiative and ability to work with limited supervision **Desirable** - Commitment to maintaining high standards of patient care and understanding the impact of effective rota coordination on the quality of care provided. ## Documents - [trust policies & procedures (pdf, 184.6kb)](https://www.healthjobsuk.com/documents?vdoc=10321093) - [job description & person specification (pdf, 288.6kb)](https://www.healthjobsuk.com/documents?vdoc=10321092) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.