# Respiratory Medical Secretary Assistant - Band 2

> NHS job listing from Job Clerk for United Lincolnshire Hospitals NHS Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/respiratory-medical-secretary-assistant-band-2/ccb8c451-5e40-4408-964f-7a3e7b63494c
- **Markdown:** https://www.jobclerk.com/job/respiratory-medical-secretary-assistant-band-2/ccb8c451-5e40-4408-964f-7a3e7b63494c.md

## Summary

- **Status:** Live
- **Employer:** United Lincolnshire Hospitals NHS Trust
- **Location:** Pilgrim Hospital
- **Workplace type:** onsite
- **Profession:** Medical secretary
- **Grade:** Band 2
- **Salary:** £25,272 per annum
- **Contract type:** Fixed term: 6 months (Temporary)
- **Employment type:** 37.5 hours per week (Full Time)
- **Closing date:** 2026-10-08T22:59:00.000Z
- **Posted:** 2026-10-01T07:30:42.495Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Lincolnshire/Boston/United_Lincolnshire_Teaching_Hospitals_NHS_Trust/Respiratory_Medicine/Respiratory_Medicine-v8286540
- **Application URL:** https://apps.trac.jobs/job-advert/8286540?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.ulh.nhs.uk

## Job Content

### Job overview

Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The Medical Secretary is the hub of effective patient administration in the Business Unit.

### Main duties of the job

The Medical Secretarial team;

- Ensures a comprehensive secretarial and administrative service is provided to the medical staff, clinical nurse specialists, their supporting teams and clinical business unit staff as necessary.
- Provides cover for colleagues in their absence to maintain service levels.
- Notifies the Specialty Co-ordinator of any booking rule changes so that clinics and theatres are updated.
- Co-ordinates the elective access process with the Elective Access Clerk and ensures that all available capacity is used.
- Highlights current & future capacity problems (e.g. when referrals rise or case mix changes) to managers & clinicians.
- Works with the Specialty Co-ordinators regularly to ensure the whole of the patient pathway runs smoothly with minimal delays ensuring the Trust achieves locally and nationally agreed standards.
- Actively manages patient waiting lists and ensures patient pathways are updated to minimise validation backlogs and data quality issues.
- Regularly validates to ensure data quality.
- Takes and writes up minutes of meetings including Clinical Governance, departmental meetings as required

### Detailed job description and main responsibilities

Full details on duties and responsibilities can be found in the Job description and personal specification attached to this application

### Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

## Person Specification

### Qualifications

**Essential**

- Typing and/or Word/Text processing Skills
- GCSE English Grade C or equivalent
- Text Word processing & Audio skills to RSA II or equivalent

**Desirable**

- 4 GCSE C or equivalent
- Business Admin NVQ II or equivalent

### Previous Experience

**Essential**

- Previous experience in office environment
- Some knowledge of medical terminology

**Desirable**

- Experience in Respiratory Health Care
- NHS experience in Gastroenterology and/or Hepatology health care service

### Specific requirements

**Essential**

- Conscientious standard of work produced
- Ability to work to tight deadlines and as part of a team.
- Clear understanding of the importance of confidentiality
- Commitment to work towards recognised qualifications as appropriate
- Ability to work from own initiative

**Desirable**

- Adaptable to change
- Readiness to try new things
- Ability to recognise when to seek assistance from colleagues

### Knowledge, Skills and Aptitudes

**Essential**

- Ability to complete tasks accurately and efficiently
- Good Written and verbal communication skills, Ability and confidence to communicate at all levels
- Competent Microsoft User
- Ability to work on own initiative and prioritise workload to achieve deadlines

**Desirable**

- Ability to operate office equipment e.g. Fax, Photocopier.

## Documents

- [ceo welcome letter (pdf, 83.6kb)](https://www.healthjobsuk.com/documents?edoc=2883)
- [ulht staff networks (pdf, 13.9mb)](https://www.healthjobsuk.com/documents?edoc=2739)
- [ulth respiratory med sec assistant jd (pdf, 216.4kb)](https://www.healthjobsuk.com/documents?vdoc=10603919)
- [acceptable use of ai in personal statements (pdf, 95.3kb)](https://www.healthjobsuk.com/documents?edoc=2953)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.