# Reporting and Assurance Administrator > NHS job listing from Job Clerk for NHS Hampshire and Isle of Wight ICB. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/reporting-and-assurance-administrator/7f231655-dc77-4d61-8150-bda3294b8125 - **Markdown:** https://www.jobclerk.com/job/reporting-and-assurance-administrator/7f231655-dc77-4d61-8150-bda3294b8125.md ## Summary - **Status:** Live - **Employer:** NHS Hampshire and Isle of Wight ICB - **Location:** Omega House - **Workplace type:** onsite - **Profession:** Administrator - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-10-23T22:59:59.999Z - **Posted:** 2026-10-16T13:36:54.811Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Hampshire/Eastleigh/Hampshire_Isle_Wight_ICB/Administration/Administration-v8334981 - **Application URL:** https://apps.trac.jobs/job-advert/8334981?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.hantsiow.icb.nhs.uk/ ## Job Content ### Job overview Please note this organisation does not hold a sponsorship licence, we regret to inform you that we are unable to consider applications from individuals who require sponsorship We are recruiting a Reporting and Assurance Administrator within our Integrated Reporting and Assurance Team to support the the team with day to day administration and Integrated Reporting and Assurance aligned co-ordination tasks. ### Main duties of the job This role provides comprehensive administrative, coordination and reporting support to ensure the effective operation of the team. The postholder is expected to manage competing priorities, coordinate meetings and documentation, maintain accurate records and information systems, and support the production of reports and performance information. Strong organisational, communication and IT skills are essential, alongside the ability to work independently, handle sensitive information with discretion, and build effective working relationships with a wide range of stakeholders. The role requires a proactive, adaptable individual who can ensure high standards of accuracy, governance and administrative support within a fast-paced environment. ### Detailed job description and main responsibilities The post holder will provide comprehensive administrative, coordination and reporting support to the Reporting and Assurance Team, ensuring the effective management of meetings, documentation, information systems and stakeholder communications. The role requires a proactive and organised individual who can work independently, exercise judgement and discretion, manage competing priorities, and maintain high standards of accuracy, confidentiality and customer service. Administrative To provide administrative support to the Reporting and Assurance Team, coordinating a range of routine and complex activities. To coordinate diaries and arrange meetings, workshops and events, ensuring availability of attendees, venues and supporting documentation. To prepare, distribute and maintain meeting agendas, papers, minutes, action logs and associated documentation. To manage incoming and outgoing correspondence, responding to routine enquiries and escalating complex matters appropriately. To act as a key point of contact for internal and external stakeholders, ensuring timely communication and professional customer service. To maintain electronic filing systems, databases, trackers and records, ensuring information is accurate, up to date and accessible. To support the production, formatting and distribution of reports, presentations, dashboards and briefing materials. To maintain and update performance, governance and assurance documentation, including action trackers, risk logs and other information registers where required. To handle sensitive and confidential information in accordance with organisational policies and information governance requirements. To organise travel, accommodation, room bookings and meeting logistics as required. To support project delivery and improvement activity through effective administration, coordination and record keeping. To manage and prioritise workload independently, using initiative to resolve issues and meet deadlines. To develop and maintain effective working relationships with colleagues, system partners and external stakeholders. To provide administrative cover and support across the wider team during periods of peak demand, annual leave or absence. To utilise Microsoft Office applications and other information systems to support efficient team operations and deliver high-quality outputs. ## Person Specification ### Skills and Attributes **Essential** - Ability to work as part of a close-knit team. - Effective communication skills – verbal and written. - Have a professional telephone manner. ### Equality and Diversity **Essential** - Demonstrates understanding of issues affecting diversity and inclusion, including how individual actions make a difference to the equality agenda. ### Planning and Organisational **Essential** - Ability to act on own initiative without supervision. - Ability to organise and prioritise work whilst being flexible and adaptable in order to meet competing priorities. ### Knowledge, Training and Experience **Essential** - Educated to GCSE/O level grade C in English or equivalent. - NVQ 3 in Business Administration/Management or equivalent experience. - Experience of working in a changing environment. - Experience of typing and formatting of documents. - Experience in complex diary management/ planning and organising complex meetings. **Desirable** - Experience or preparing agendas and taking minutes/notes. - Previous experience of the NHS. ## Documents - [job description (pdf, 190.3kb)](https://www.healthjobsuk.com/documents?vdoc=10702391) - [reporting and assurance administrator person spec (pdf, 56.7kb)](https://www.healthjobsuk.com/documents?vdoc=10663112) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.