# Project Support Officer - Capital > NHS job listing from Job Clerk for Nottingham University Hospitals NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/project-support-officer-capital/6484d3c7-f19a-4585-8dc0-5c4a93da4682 - **Markdown:** https://www.jobclerk.com/job/project-support-officer-capital/6484d3c7-f19a-4585-8dc0-5c4a93da4682.md ## Summary - **Status:** Live - **Employer:** Nottingham University Hospitals NHS Trust - **Town:** Nottingham - **Region:** Midlands - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-06-18T23:59:00.000Z - **Posted:** 2026-06-04T15:01:27.107Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Nottinghamshire/Nottingham/Nottingham_University_Hospitals_NHS_Trust/Capital_Projects/Capital_Projects-v7856565 - **Application URL:** https://apps.trac.jobs/job-advert/7856565?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.nuh.nhs.uk ## Job Content ### Job overview This role provides comprehensive administrative and project support to the Capital Projects Team within the Estates & Facilities Management Division. It supports the smooth running of capital projects by managing documentation, coordinating meetings, maintaining financial records, and assisting with project tracking. Working within established procedures, the post holder ensures accurate data entry, timely communication, and effective organisation—contributing to the successful delivery of capital schemes. The post holder is also responsible for ensuring that orders and contract documents are issued, and that invoices are processed for payment. Additionally, they will develop improved systems for capturing information on assets, reducing backlog, and reporting all Government-requested data—such as ERIC returns—relating to fixed assets, in a timely manner. ### Main duties of the job This includes but is not limited to: Raise requisitions and receipt invoices. Update finance trackers and assist with updating cashflow forecasts. Support project governance: risk registers, minutes, and action logs. Assist with organising and coordinating meetings, diaries, agendas, and follow-up communications. Support the creation of project reports, presentations, and evaluation documents. Assist Project Managers with programme updates, risk logs, and post-investment evaluations. Respond to Datix allocations on behalf of the PMs. Ensure accurate data entry into project systems. Support in the management of the team intranet and social media pages with up-to-date content. Monitor and coordinate the Capital/MNW shared mailbox. Assist in completing audits and surveys relating to project and teamwork. Collate tender documents for circulation ### Detailed job description and main responsibilities Please refer to the job description and person specification attached to the advert for the full details. ## Job Details This role provides comprehensive administrative and project support to the Capital Projects Team within the Estates & Facilities Management Division. It supports the smooth running of capital projects by managing documentation, coordinating meetings, maintaining financial records, and assisting with project tracking. Working within established procedures, the post holder ensures accurate data entry, timely communication, and effective organisation—contributing to the successful delivery of capital schemes. The post holder is also responsible for ensuring that orders and contract documents are issued, and that invoices are processed for payment. Additionally, they will develop improved systems for capturing information on assets, reducing backlog, and reporting all Government-requested data—such as ERIC returns—relating to fixed assets, in a timely manner. ## Job Description This includes but is not limited to: Raise requisitions and receipt invoices. Update finance trackers and assist with updating cashflow forecasts. Support project governance: risk registers, minutes, and action logs. Assist with organising and coordinating meetings, diaries, agendas, and follow-up communications. Support the creation of project reports, presentations, and evaluation documents. Assist Project Managers with programme updates, risk logs, and post-investment evaluations. Respond to Datix allocations on behalf of the PMs. Ensure accurate data entry into project systems. Support in the management of the team intranet and social media pages with up-to-date content. Monitor and coordinate the Capital/MNW shared mailbox. Assist in completing audits and surveys relating to project and teamwork. Collate tender documents for circulation ## Responsibilities Please refer to the job description and person specification attached to the advert for the full details. ## Person Specification ### Experience **Essential** - Evidenced success in roles such as project support, financial management, and/or customer service delivery. - Experience of managing in an office environment. - Experience of operating Microsoft Office Suite. - Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records. - Experience of full range of administrative procedures including minute taking, paper and electronic record keeping, electronic data records. - Experience of producing reports. - Experience of working with Oracle software **Desirable** - Estates and Facilities Management or Capital Team experience - SBS Oracle for finance, requisitioning, and invoicing. - Datix for reporting and responding to incidents. ### Training & Qualification **Essential** - NVQ Level 4 or equivalent experience ### Communication & Relationships **Essential** - Excellent management and communication skills and knowledge. - Experience of communicating with all levels of staff, managerial, clinical, operational – both internal and external to NUH. - Ability to work within a team and on own initiative. - Experience of managing, maintaining and developing systems and procedures to improve efficiencies and delivery. ## Documents - [mindful employer (pdf, 312.6kb)](https://www.healthjobsuk.com/documents?edoc=1778) - [equal opportunities (pdf, 312.6kb)](https://www.healthjobsuk.com/documents?edoc=1780) - [application process booklet (pdf, 24.8mb)](https://www.healthjobsuk.com/documents?edoc=2918) - [disability confidence scheme (pdf, 272.6kb)](https://www.healthjobsuk.com/documents?edoc=1781) - [rehabilitation of ex offenders (pdf, 106.0kb)](https://www.healthjobsuk.com/documents?edoc=1974) - [equality diversity and inclusion (pdf, 304.6kb)](https://www.healthjobsuk.com/documents?edoc=1779) - [project support officer - capital (pdf, 424.4kb)](https://www.healthjobsuk.com/documents?vdoc=10128530) - [project support officer - capital ps (pdf, 432.4kb)](https://www.healthjobsuk.com/documents?vdoc=10128531) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.