# Project and Office Support Assistant > NHS job listing from Job Clerk for Royal Cornwall Hospitals NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/project-and-office-support-assistant/6d5fcd4d-0a97-45f7-8dfb-793b3fe3d26b - **Markdown:** https://www.jobclerk.com/job/project-and-office-support-assistant/6d5fcd4d-0a97-45f7-8dfb-793b3fe3d26b.md ## Summary - **Status:** Live - **Employer:** Royal Cornwall Hospitals NHS Trust - **Town:** Truro - **Region:** South West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 pa pro rata - **Contract type:** Secondment: 9 months (Can also be a fixed term position) - **Employment type:** Full time - 37.5 hours per week (Mon - Friday 8.30am - 4.30pm) - **Closing date:** 2026-08-02T23:59:00.000Z - **Posted:** 2026-07-16T09:01:08.945Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Cornwall/Truro/Royal_Cornwall_Hospitals_NHS_Trust/Cornwall_IT_Services/Cornwall_IT_Services-v8139000 - **Application URL:** https://apps.trac.jobs/job-advert/8139000?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.royalcornwall.nhs.uk ## Job Content ### Job overview PLEASE NOTE: Whilst the job title is Project and Office Support, this is very much an administrative/secretarial role and not a project management role. To help provide a welcoming and professional administrative service to the Cornwall IT Services Department. To provide a single point of communication for all CITS staff when they are out of their offices or otherwise unavailable. CITS provides a countywide service to the healthcare community of Cornwall including: - Programme and Project Management - Service Management and Operational Support - IM&T Education and Training - Data Quality - Primary Care IM&T advice - Records Management Service The main purpose of this post holder is to work as part of a small team providing administrative support across the department. The post holder will provide administrative duties for the Deputy Chief Information Officer and the Senior Management Team. To administer meetings, which will include taking minutes and transcribing them to a high standard, and distributed in a timely manner. Maintaining records for the department, both physical and electronic ### Main duties of the job Organising and arranging meetings (including equipment), sometimes with external customers such as suppliers, representatives from companies, NHS colleagues from other organisations. Accurately reproduce minutes and actions logs from meetings. Organising travel and accommodation. Managing parking permits for staff and visitors. Arranging training sessions for staff. Use Bookwise to manage room bookings Managing and planning for the capital and departmental project board meetings (Agenda, minutes, action list, appendices etc). Updating the Healthroster system for staff absences, entitlements and on call duties. Maintain the personnel files of staff working in CITS, in a secure environment, keeping track when they are moved from the department. Supporting Managers in staff absence processes such as Maternity/Paternity/Long Term Sickness. Support Managers in the production of personnel documentation such as Contract Amendment Forms and personnel files. Assisting in facilitating the FOI process for the department Ordering and maintaining stock control for the department, using available IT such as Unit 4 Log estates issues when requested via the MICAD system ### Detailed job description and main responsibilities PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side. To be an employee of the NHS you need to successfully complete the following: - Identity Checks - Professional registration and qualification checks - Employment history and reference checks - Work health assessments - Criminal record check standards - Right to work checks For further information please visit: https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation Many of our staff work flexibly in many different ways. Please talk to us at interview about any flexible working arrangements you would prefer or require. While we may not be able to fully accommodate all requests, such requests will not be referenced during the interview scoring process, and we will fully consider and try to accommodate them for successful applicants. We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity. ## Person Specification ### Experience **Essential** - Practical knowledge and experience of working in a busy office environment - Practical experience of administering meetings, including taking minutes to a high quality standard - Practical experience of taking notes in a disciplinary/grievance situation where confidentiality is of the utmost importance - Practical experience of using software to manage staff records and training - Practical experience of developing and maintaining filing systems (paper and electronic) - Experience of stock control and ordering ### Qualifications **Essential** - GCSE English and Maths minimum grade C or equivalent - NVQ 4 Business Administration or equivalent practical experience - OCR Level 3 Typing or equivalent ## Documents - [job description and person specification (pdf, 280.4kb)](https://www.healthjobsuk.com/documents?vdoc=10437410) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.