# Pharmacy Administration Secretary

> NHS job listing from Job Clerk for Sheffield Teaching Hospitals NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/pharmacy-administration-secretary/d6802cd7-4599-4f8c-85c0-b2b235313340
- **Markdown:** https://www.jobclerk.com/job/pharmacy-administration-secretary/d6802cd7-4599-4f8c-85c0-b2b235313340.md

## Summary

- **Status:** Live
- **Employer:** Sheffield Teaching Hospitals NHS Foundation Trust
- **Location:** Sheffield Teaching Hospitals (Cross Site)
- **Workplace type:** onsite
- **Profession:** Administrative and IT
- **Grade:** Band 3
- **Salary:** £25,760 - £27,476 pa/pro rata for part time staff
- **Contract type:** Permanent
- **Employment type:** Full time, Part time, 37.5 hours per week (1 x 37.5 hour per week position & 1 x 30 hour per week position)
- **Closing date:** 2026-08-24T22:59:00.000Z
- **Posted:** 2026-08-10T23:01:48.348Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/South_Yorkshire/Sheffield/Sheffield_Teaching_Hospitals_NHS_Foundation_Trust/Pharmacy_Administration_Secretary/Pharmacy_Administration_Secretary-v8062303
- **Application URL:** https://apps.trac.jobs/job-advert/8062303?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.sth.nhs.uk

## Job Content

### Job overview

Would you like the opportunity to work as a part of a progressive, patient focused pharmacy service?

If you are a self-motivated, positive individual and would like to play an integral part in growing the reputation of the pharmacy and contributing to service developments, we have the perfect opportunity for you.

We are looking for an enthusiastic and innovative individual to join our expanding pharmacy team. The team at Sheffield Teaching Hospital NHS Foundation Trust comprises of approximately 500 pharmacy staff working across five sites and is one of the biggest pharmacy departments in the country.

Our inclusive and diverse pharmacy department has a strong clinical presence in all areas. We are innovative and forward-thinking and have invested in a host of technical improvements, including robotics and a state of the art, multi-million-pound technical services unit. We offer a wide range of roles across different areas of the service including clinical ward services, aseptic services, homecare, medicines supply, medicines information, medicines governance, education & training, clinical trials, and research.

### Main duties of the job

To provide a comprehensive, efficient and highly confidential secretarial service to the Senior Pharmacy Managers, Managers and staff within the Pharmacy department, alongside the day to day running of the Pharmacy Administration Offices.

### Detailed job description and main responsibilities

Please view the attached Job Description and Person Specification documents for full details regarding this post.

When completing your application please ensure that you clearly demonstrate how you meet the role criteria.

## Person Specification

### Experience

**Essential**

- Experience of working in a busy office or administrative environment
- Experience of providing administrative support to managers or senior staff
- Experience of organising meetings, preparing documents and/or taking minutes
- Experience of handling confidential information appropriately

**Desirable**

- Experience of working within the NHS or healthcare environment
- Experience of using ESR or similar workforce systems

### Skills & Knowledge

**Essential**

- Excellent communication skills, including clear and professional verbal and written communication
- Ability to produce accurate written documents such as minutes
- Ability to prioritise and manage a varied workload, meeting deadlines with minimal supervision
- Ability to work independently and take ownership of tasks and processes
- Working knowledge of Microsoft Office packages including Outlook, Word and Excel
- Knowledge of information governance, data protection and confidentiality
- Ability to communicate confidently by telephone and face to face with staff, patients and external organisations

### Education and Qualifications

**Essential**

- GCSE at Grade 4/C in English and Maths (or equivalent qualifications) or equivalent experience
- NVQ 3/A-level in Business/Administration/relevant subject area or equivalent experience
- Evidence of ongoing learning and development

## Documents

- [staff benefits (pdf, 2.7mb)](https://www.healthjobsuk.com/documents?edoc=2420)
- [a&c band 3 jd (pdf, 224.4kb)](https://www.healthjobsuk.com/documents?vdoc=10352690)
- [a&c band 3 ps (pdf, 264.6kb)](https://www.healthjobsuk.com/documents?vdoc=10365419)
- [information for candidates (pdf, 496.3kb)](https://www.healthjobsuk.com/documents?edoc=2162)
- [applicants - how we use your information (pdf, 87.4kb)](https://www.healthjobsuk.com/documents?edoc=2165)
- [getting to work at sheffield teaching hospitals (pdf, 305.0kb)](https://www.healthjobsuk.com/documents?edoc=2163)
- [policy statement on the recruitment of ex-offenders (pdf, 124.0kb)](https://www.healthjobsuk.com/documents?edoc=2211)
- [a guide to using artificial intelligence and with your personal statement (pdf, 163.6kb)](https://www.healthjobsuk.com/documents?edoc=2894)
- [candidate application best practice guide - please read before completing your application (pdf, 304.4kb)](https://www.healthjobsuk.com/documents?edoc=2161)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.