# Personal Medical Secretary > NHS job listing from Job Clerk for Mersey and West Lancashire Teaching Hospitals NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/personal-medical-secretary/24adaa33-8e3f-4f55-b481-564aafaaf807 - **Markdown:** https://www.jobclerk.com/job/personal-medical-secretary/24adaa33-8e3f-4f55-b481-564aafaaf807.md ## Summary - **Status:** Live - **Employer:** Mersey and West Lancashire Teaching Hospitals NHS Trust - **Location:** Whiston Hospital - **Workplace type:** onsite - **Profession:** Medical secretary - **Grade:** Band 4 - **Salary:** £28392.00 to £31157.00 - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-11-08T23:59:00.000Z - **Posted:** 2026-10-16T08:15:03.043Z - **Source information URL:** https://www.healthjobsuk.com/job/-v8372335 - **Application URL:** https://apps.trac.jobs/job-advert/8372335?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.sthk.nhs.uk ## Job Content ### Job overview Clinical Support Services Division - hours per week to be worked Monday – Friday | Based at Whiston Hospital We have three full-time (37.5 hour) positions available. Your choice of specialty/specialties will be discussed at interview: Respiratory Trauma & Orthopaedics General Surgery We are looking for organised and proactive Personal Medical Secretaries to support our consultants and clinical teams. These are key roles within fast‑paced specialties where excellent administrative support is essential to providing high‑quality patient care. The JD & PS are currently under AfC review and are subject to change. Previous applicants need not apply. ### Main duties of the job - Provide comprehensive secretarial support to consultants and the wider clinical team. - Manage diaries, appointments, clinical correspondence and audio typing. - Support meetings, prepare documents and take minutes. - Liaise with patients, clinicians and departments professionally and efficiently. - Ensure timely handling of referrals, investigations and patient queries. We’re looking for someone who is: - Highly organised with strong audio typing and administrative skills. - Able to work independently in a busy environment. - Confident communicating with patients and clinical staff. - Accurate, detail‑focused and discreet. If you’re motivated, adaptable and committed to delivering excellent administrative support, we’d love to hear from you. Apply now to join our team. ### Detailed job description and main responsibilities To provide a comprehensive service to the Consultant and Speciality Team including nurse clinicians. Keep diary up to date, arrange appointments, and arrange travel and accommodation. Operate an effective bring forward system and filing system. Type dictation from audio transcription of clinical correspondence and documentation, ensuring all letter and workflow processes are adhered to and Standard Operating Procedures are followed. Type discharge summaries as appropriate Check against clinical letters to ensure appropriate follow up arrangements/investigations are in place. Rectify if not. Support Consultant in non-clinical activities/Clinical Director role by preparing presentation documents using relevant packages and arranging meetings, circulate agenda/supporting papers as appropriate, and taking minutes at meetings. Ensure appropriate personnel are informed of consultant annual/study leave. Amend clinic/theatre lists/forms appropriately. Keep Consultants informed of junior doctor leave could have an effect on the service. Manage on-call rotas in absence of Rota Co-ordinator when requested, ensuring that annual/study leave, and sickness do not compromise the smooth running and the department. Liaise with Medical Staffing to arrange locum cover. If emergency need is requested by members of clinical team, ensure this is covered accordingly liaising closely with Clinical Director. ## Person Specification ### Other **Essential** - Highly developed interpersonal skills - Ability to use own initiative and work independently - Capability to adapt to most situations - Reliable and conscientious - Ability to maintain control of stressful situations - Able to work the hours and undertake duties required - Ability to travel across hospital sites when required - Possess a friendly and approachable personality - Ability to show understanding an appreciation - Comply with Trust policies and procedures at all times - Ability and willingness to undergo further training for the post - Maintain confidentiality at all times ### Skills **Essential** - Excellent IT Skills - Excellent organisational skills - Ability to communicate professionally at all levels - Excellent Word Processing and Keyboard skills - Ability to organise workload effectively and prioritise - Use of all Microsoft Office software, Word, Excel, Access, Powerpoint **Desirable** - Ability to use initiative to solve problems - Knowledge of Trust computer systems ### Experience **Essential** - Minute Taking - Microsoft Office Experience - Ability to work as part of a team - Previous Medical Secretary Experience - Medical Audio Typing **Desirable** - 2 years’ experience in a similar role or equivalent knowledge ### Our Values **Essential** - We are Kind - We are Open - We are Inclusive ### Qualifications **Essential** - GSCE Standard or Higher - RSA 3 – Typing / Word Processing - RSA 3 – Medical Audio Typing - Good English Language Skills - Medical Terminology **Desirable** - Shorthand / Speed Writing - Secretarial Diploma - ECDL - CLAIT award ## Documents - [hwwb risk id (pdf, 400.6kb)](https://www.healthjobsuk.com/documents?vdoc=10700212) - [job description (pdf, 480.6kb)](https://www.healthjobsuk.com/documents?vdoc=10700210) - [staff benefits at mwl (pdf, 5.6mb)](https://www.healthjobsuk.com/documents?edoc=2916) - [person specification (pdf, 528.6kb)](https://www.healthjobsuk.com/documents?vdoc=10700211) - [mwl recruitment journey (pdf, 884.1kb)](https://www.healthjobsuk.com/documents?edoc=2902) - [important information for candidates (pdf, 128.6kb)](https://www.healthjobsuk.com/documents?edoc=663) - [helpful tips to complete your application form (pdf, 1.2mb)](https://www.healthjobsuk.com/documents?edoc=2901) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.