# Personal Assistant/Senior Administrator to the IPC team > NHS job listing from Job Clerk for Dorset Healthcare University NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/personal-assistantsenior-administrator-to-the-ipc-team/07bcc054-118e-4187-a117-4c053ce1316c - **Markdown:** https://www.jobclerk.com/job/personal-assistantsenior-administrator-to-the-ipc-team/07bcc054-118e-4187-a117-4c053ce1316c.md ## Summary - **Status:** Live - **Employer:** Dorset Healthcare University NHS Foundation Trust - **Town:** Poole - **Region:** South West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £17,035 - £18,694 p.a. - **Contract type:** Permanent - **Employment type:** Part time - 22.5 hours per week - **Closing date:** 2026-08-04T23:59:00.000Z - **Posted:** 2026-07-21T08:30:39.498Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Dorset/Dorchester/Dorset_HealthCare_University_NHS_Foundation_Trust/Infection_prevention_control/Infection_prevention_control-v8088962 - **Application URL:** https://apps.trac.jobs/job-advert/8088962?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.dorsethealthcare.nhs.uk ## Job Content ### Job overview This role is essential in underpinning IPC governance, operational delivery, and organisational compliance, enabling the clinical IPC team to focus on patient safety and infection prevention priorities. The role also supports workforce and operational functions, including monitoring staff records, managing procurement and stock, and liaising with a wide range of internal and external stakeholders. In addition, the post holder contributes to the development and improvement of administrative systems and processes to enhance efficiency and support the delivery of IPC objectives. The post holder is responsible for coordinating all administrative functions within IPC, ensuring that key processes such as meeting management, documentation, data reporting, and communication are delivered efficiently and to a high standard. This includes organising and minuting a wide range of internal and external meetings, tracking actions, and supporting service development and implementation of new procedures. ### Main duties of the job The IPC Personal Assistant/Senior Administrator provides comprehensive administrative, organisational, and coordination support to the Infection Prevention and Control (IPC) team. The role is central to ensuring the smooth running of IPC services, supporting governance, communication, and operational delivery. Overall, the role underpins IPC governance and service effectiveness, enabling the clinical team to focus on reducing infection risks and maintaining patient safety across the organisation Provide high-level administrative and secretarial support to the IPC team, including typing reports, correspondence, and maintaining confidential records. Coordinate and minute a wide range of meetings (team, operational, and multi-agency), including tracking actions and supporting service development. Act as a central coordination point for IPC, liaising with clinical teams, estates, facilities, and other stakeholders across the Trust. Support operational functions, including workforce records, procurement, and stock management, ensuring smooth day-to-day service delivery. ### Detailed job description and main responsibilities For the main duties and responsibilities for this role please read the attached job description and person specification.  When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post. We understand that AI can be a useful tool when completing your application. However, we are seeing an increasing over-reliance of AI tools, which can negatively affect your application as it reduces a candidate’s individuality, and makes it difficult for us to gain a clear and authentic understanding of your experience, skills, and in turn your suitability for the role All submissions must be truthful and if you do use AI, it should only be used to enhance your application and not create your supporting statement in its entirety. Your supporting statement should be in your own words and must accurately reflect your personal experience and achievements.  Where we have concerns that AI has been used to generate content that misrepresents your experience and suitability for the role, we may withdraw your application. As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact \[email protected\] ## Person Specification ### Experience **Essential** - Previous experience in a similar senior personal assistant or administrative role. Extensive experience of working with senior level staff and in managing confidential matters ### Personal qualities/attributes **Essential** - Able to develop and apply creative solutions to problems - Demonstrates commitment to a professional and high level service; a professional attitude to own work and the needs of others ### Knowledge, skills and training **Essential** - Minimum of 5 GCSE passes at Grade C or above, or equivalent, including English and Mathematics - RSA Standard lll Word Processing or equivalent (To include Information Technology literate, able to use Microsoft Office including excel spreadsheets, and with excellent keyboard skills - Excellent communication and negotiating skills (written, verbal and telephone manner - Good numeracy skills ## Documents - [jd & ps (pdf, 125.5kb)](https://www.healthjobsuk.com/documents?vdoc=10472045) - [dbs information (pdf, 22.9kb)](https://www.healthjobsuk.com/documents?edoc=2340) - [staff benefits leaflet (pdf, 316.1kb)](https://www.healthjobsuk.com/documents?edoc=695) - [pay scales from 1 april 2025 (pdf, 44.6kb)](https://www.healthjobsuk.com/documents?edoc=1941) - [applications recruitment flowchart (pdf, 434.1kb)](https://www.healthjobsuk.com/documents?edoc=866) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.