# Personal Assistant > NHS job listing from Job Clerk for Leeds Teaching Hospitals NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/personal-assistant/51cc003e-a566-4df2-9aa0-eabcd145e4ed - **Markdown:** https://www.jobclerk.com/job/personal-assistant/51cc003e-a566-4df2-9aa0-eabcd145e4ed.md ## Summary - **Status:** Live - **Employer:** Leeds Teaching Hospitals NHS Trust - **Location:** St James's University Hospital - **Workplace type:** onsite - **Profession:** Personal assistant - **Grade:** Band 4 - **Salary:** £28392.00 to £31157.00 - **Contract type:** Permanent - **Employment type:** Full-time - **Closing date:** 2026-10-18T22:59:59.999Z - **Posted:** 2026-10-05T12:29:36.007Z - **Source information URL:** https://www.jobs.nhs.uk/candidate/jobadvert/C9298-26-1080 - **Application URL:** https://vacancies.leedsteachinghospitals.jobs/Job/JobDetail?jobid=2283&source=JobtrainNHSJobs - **Employer website:** https://www.leedsth.nhs.uk ## Job Content ### Job summary An exciting opportunity has arisen for a highly organised and motivated Personal Assistant to join the Chief Nurse CSU at Leeds Teaching Hospitals NHS Trust. Working as part of the CSU Central Team, you will provide a comprehensive PA and administrative service to the General Manager, helping to ensure the effective coordination and day-to-day running of the service. The role is based at Trust Headquarters, St Jamess University Hospital, with a requirement to work across Trust sites and remotely where needed. ### Main duties of the job We are looking for someone with excellent organisational, communication and IT skills who can manage competing priorities, work independently and build effective relationships with colleagues at all levels. You will support diary and meeting management, prepare agendas and minutes, maintain effective information and administrative systems, coordinate follow-up actions and handle sensitive and confidential information with professionalism and discretion. ### About us The Leeds Teaching Hospitals NHS Trust is committed to delivering the highest quality and safest treatment and care to every patient, every time. Our vision is to provide the highest quality specialist and integrated care. We will do this through delivery of our multi-year goals and strategic priorities, which you can read about on this page. Central to it all is The Leeds Way our values and behaviours that are at the heart of everything we do. ### Details - Date posted: 05 October 2026 - Pay scheme: Agenda for change - Band: Band 4 - Salary: £28,392 to £31,157 a year - Contract: Permanent - Working pattern: Full-time - Reference number: 002281 - Job locations: Trust Headquarters LTHT, Leeds, West Yorkshire, LS9 7TF, United Kingdom ### Job responsibilities For questions about this job, contact: John Finnegan General Manager john.finnegan1@nhs.net 0113 206 6951 Shortlisting Date: 19th October 2026 Interview Date: Friday 30th October 2026 Why you should join our team The Chief Nurse CSU is a diverse and supportive team working across a range of services that contribute to the delivery of high-quality patient care at Leeds Teaching Hospitals. As part of the CSU Central Team, you will work closely with the General Manager and colleagues across the Trust, giving you the opportunity to build strong working relationships and gain experience of a broad range of corporate and operational activities. The role is varied, with the opportunity to work independently while being an integral part of the wider team. We are looking for someone who enjoys working in a busy environment, takes pride in providing a high-quality service and is comfortable managing different priorities. You will join a team that values collaboration, professionalism, flexibility and personal development, where you will be trusted to use your initiative and play an important role in supporting the effective running of the CSU. What you will bring to the role We are looking for someone who can bring: - Excellent organisational skills, with the ability to prioritise and manage competing deadlines. - Strong written and verbal communication skills. - Excellent Microsoft Word, Excel and PowerPoint skills. - Experience of providing effective administrative and secretarial support. - Experience of organising and supporting meetings, including preparing agendas, taking complex minutes and tracking actions. - Strong diary management skills and the ability to coordinate busy schedules. - Confidence in dealing professionally with colleagues and stakeholders at all levels. - The ability to work independently, use initiative and exercise judgement when dealing with enquiries. - A professional, flexible and adaptable approach to work. - Integrity and discretion when handling confidential and sensitive information. Please see the attached job description for further information about this vacancy. About Leeds Teaching Hospital NHS Trust Our Trust values The Leeds Way is working together to support each other and deliver the best possible care to patients. We are…. Responsible Open and Honest One Team Kind Our Trust priorities Our purpose: Excellent, safe and sustainable care for every patient every time Our priorities: People Improvement and Innovation Partnerships Outcomes To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here. We reserve the right to close this advert early if we receive a high number of suitable applications. ## Person Specification ### Knowledge **Essential** - Supervisory processes and practices - MS Office application experience - NHS/Trust protocols/policies and procedures - An understanding of Service/Departmental, Trust and National standards/targets that impact on the service area. - An excellent knowledge of a supervisory/PA role. - The post holder should be aware of the Trust's Policies and Procedures including Recruitment and Selection; Annual Leave; Confidentiality. - Clear knowledge/understanding of terminology applicable to the service area. - An understanding and appreciation of complimentary service areas/functions. - Aware of the Data Protection Act and Confidentiality in relation to the role - An appreciation of clinical/operational areas that the service area interacts with. - Understand and adhere to data protection, confidentiality and copyright laws. - An understanding of the relationship and impact on the service of a range of IT applications. - Understand and adhere to Departmental/Service, Trust and NHS processes and protocols. ### Experience **Essential** - Secretarial and administrative processes and practices - Experience of organising and servicing meetings - Experience of dealing with people at all levels within and external to a large organisation - Well-developed knowledge and experience of using information systems, software applications and office equipment. - Experience of a health care environment - Diary management experience **Desirable** - Previous supervisory experience ### Qualifications and Training **Essential** - Qualified to RSA3 typing/word processing or equivalent experience - Excellent MS Word, Excel and Powerpoint skills - GCSE (or equivalent) English Language grade C or above, or equivalent ability. - Appropriate typing/IT qualification or equivalent. - Have achieved education and experience pertinent to the role. ### Personal Qualities and Values **Essential** - Professional attitude to work - Caring and understanding - Common sense and initiative - Integrity - To have an adaptable and flexible approach to working hours and practices. - Must be tactful and diplomatic. - Respect the privacy, dignity, religious and cultural beliefs of others. - Demonstrate integrity and respect confidentiality. - Ability to adapt to change of circumstances - Flexibility in approach to working hours and working practices including participating in late night cover. ### Supervisory and Leadership Skills **Essential** - Effective supervisory skills, be highly motivated and lead by example to motivate other team members. - Effective supervisory skills. ### Communication and Interpersonal Skills **Essential** - Customer focussed/customer service skills - Polite and helpful customer service skills - Ability to work collaboratively with the clerical team, leading through influence when needed - An ability to work collaboratively with clinical staff across the trust to ensure metrics are collected, analysed and understood and monitor compliance on a continuing basis. - Highly developed interpersonal skills with the ability to exchange confidential, sensitive or contentious information clearly and effectively at all levels, i.e. patients, relatives, colleagues and other health professionals, within the Trust and externally. - Communicate sensitively and effectively - Effective communication skills, verbal and written. - Demonstrate a commitment to team working, departmental and multi-disciplinary team. ### Administrative, IT and Organisational Skills **Essential** - An ability to effectively implement, and ensure adherence to, Trust and Departmental policies and procedures associated with the role and the service. - An ability to provide accurate and appropriate non-clinical advice and information to others - colleagues, staff at all levels, patients and their families. - Excellent organisational skills with the ability to work both independently and as part of a team. - Prioritise own workload and, where appropriate, that of the team. - Able to effectively manage a variety of tasks with possibly competing deadlines. - An ability to accurately take complicated/complex and sensitive information, typing complicated/complex minutes and maintaining action tracking, alerting staff to outstanding tasks while subject to frequent interruptions. - An ability to exercise judgement when dealing with enquiries to evaluate the situation and resolve problems within their remit, escalating issues appropriately9 - To support and sustain the department's practice with efficient administrative protocols, processes and procedures, in line with service needs. - Commitment to ensuring work is completed and targets met within the timescales dictated by the Head of Profession, Trust and/or external bodies. - Have the ability to assess and resolve problems within the remit of the role, seeking advice and guidance where required from the Head of Profession. - Able to adapt to new working practices/processes - Able to support and participate in reviewing changes within the working practices/processes of the team. - Able to prioritise workload - individual and that of the clerical team, if appropriate. - Ability to manage own workload consisting of a variety of tasks and deadlines, achieving required deadlines. - Continually monitor, review and, where appropriate, suggest changes to improve the working practices and systems ## Documents - [Job Description (DOC, KB)](https://vacancies.leedsteachinghospitals.jobs/Job/GetJobAdvertDocument?Id=4206&JobId=2283) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.