# Personal Assistant to Senior Leadership Team > NHS job listing from Job Clerk for Rotherham Doncaster and South Humber NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/personal-assistant-to-senior-leadership-team/9e818f74-6a95-4326-8126-2b6c3fca6897 - **Markdown:** https://www.jobclerk.com/job/personal-assistant-to-senior-leadership-team/9e818f74-6a95-4326-8126-2b6c3fca6897.md ## Summary - **Status:** Live - **Employer:** Rotherham Doncaster and South Humber NHS Foundation Trust - **Town:** Doncaster - **Region:** North East and Yorkshire - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 pa pro rata - **Contract type:** 12 months (Fixed Term) - **Employment type:** Part time - 15 hours per week (9am-5pm - Two days per week to be worked flexibly Monday - Friday) - **Closing date:** 2026-06-22T23:59:00.000Z - **Posted:** 2026-06-04T13:52:11.669Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/South_Yorkshire/Doncaster/Rotherham_Doncaster_South_Humber_NHS_Foundation_Trust/PA/PA-v8039076 - **Application URL:** https://apps.trac.jobs/job-advert/8039076?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.rdash.nhs.uk ## Job Content ### Job overview We are looking for a highly organised and proactive Personal Assistant (Band 4) to join our team, providing a comprehensive and confidential administrative service to the Children's Care Group Senior Leadership Team. This is a pivotal role supporting senior leaders including the Care Group Director and wider management team. You will play a key part in ensuring the smooth day-to-day running of the service, acting as a central point of coordination, communication, and organisation. This will include managing complex diaries and email inboxes, coordinating meetings, preparing agendas, reports, presentations, and correspondence, and attending meetings to take accurate minutes. The role requires effective prioritisation of workload, handling sensitive information with discretion, and acting as a first point of contact for internal and external enquiries, ensuring appropriate action is taken in the absence of senior colleagues. The post holder will liaise closely with managers, clinicians, support services, and external agencies to support the day-to-day business of the Care Group. Responsibilities will also include maintaining effective filing and record systems, monitoring mandatory training compliance and staff absences, supporting service improvement initiatives and projects, and providing cross-cover within the administrative team when required. The role requires initiative, flexibility, and the ability to manage competing priorities in a fast-paced and changing environment. ### Main duties of the job About You We are seeking someone who is highly organised and proactive, with strong administrative experience gained in a busy or complex environment. You will be confident working independently and using your initiative to manage competing priorities while maintaining a high standard of accuracy and professionalism. You will have excellent written and verbal communication skills, be comfortable liaising with senior managers and a wide range of stakeholders and demonstrate a clear understanding of confidentiality and information governance. You will be adaptable, reliable, and able to remain calm under pressure, with a flexible approach to work and a commitment to supporting service delivery and continuous improvement. There may, at times, be a need to travel between various locations, it would be an advantage if the applicant has access to transport and the ability to travel within the required geographical area. ### Detailed job description and main responsibilities Please view the attached job description and person specification to view the full details about the role We reserve the right to close the vacancy early if there are a high amount of applications ## Job Details We are looking for a highly organised and proactive Personal Assistant (Band 4) to join our team, providing a comprehensive and confidential administrative service to the Children's Care Group Senior Leadership Team. This is a pivotal role supporting senior leaders including the Care Group Director and wider management team. You will play a key part in ensuring the smooth day-to-day running of the service, acting as a central point of coordination, communication, and organisation. This will include managing complex diaries and email inboxes, coordinating meetings, preparing agendas, reports, presentations, and correspondence, and attending meetings to take accurate minutes. The role requires effective prioritisation of workload, handling sensitive information with discretion, and acting as a first point of contact for internal and external enquiries, ensuring appropriate action is taken in the absence of senior colleagues. The post holder will liaise closely with managers, clinicians, support services, and external agencies to support the day-to-day business of the Care Group. Responsibilities will also include maintaining effective filing and record systems, monitoring mandatory training compliance and staff absences, supporting service improvement initiatives and projects, and providing cross-cover within the administrative team when required. The role requires initiative, flexibility, and the ability to manage competing priorities in a fast-paced and changing environment. ## Job Description About You We are seeking someone who is highly organised and proactive, with strong administrative experience gained in a busy or complex environment. You will be confident working independently and using your initiative to manage competing priorities while maintaining a high standard of accuracy and professionalism. You will have excellent written and verbal communication skills, be comfortable liaising with senior managers and a wide range of stakeholders and demonstrate a clear understanding of confidentiality and information governance. You will be adaptable, reliable, and able to remain calm under pressure, with a flexible approach to work and a commitment to supporting service delivery and continuous improvement. There may, at times, be a need to travel between various locations, it would be an advantage if the applicant has access to transport and the ability to travel within the required geographical area. ## Responsibilities Please view the attached job description and person specification to view the full details about the role We reserve the right to close the vacancy early if there are a high amount of applications ## Person Specification ### Skills **Essential** - - Ability to produce documentation to a high standard - - To be able to demonstrate working on own initiative and as a member of a team - - To be able to demonstrate effective problem solving abilities - - Possess excellent verbal and written communication, negotiation and presentation skills and the ability to employ these skills to maintain effective relationships - - Ability to translate information from and across multiple formats and media - - Ability to manage a diverse workload **Desirable** - - Developing, implementing and maintaining processes, procedures and systems - - Dealing appropriately with sensitive and confidential information ### Knowledge **Essential** - - Thorough understanding of confidentiality and security of information **Desirable** - - Working within financial constraints, policies and procedures ### Experience **Essential** - Demonstrable experience of working in a busy office and pressurised environment and managing a diverse workload - - Knowledge and experience of using Microsoft Office applications - - Experience of managing teams - - Demonstrable administrative experience within the NHS or other complex organisation - - Experience of working to and meeting deadlines **Desirable** - - Experience of liaising with staff across different disciplines and organisational boundaries - - Experience of working across multi-agency groups - - Experience of supporting/managing projects - - Experience of performance management ### Qualifications **Essential** - - 5 GCSE’s including English or equivalent standard of education with the emphasis on numeracy and literacy - - NVQ 3 in Business Administration or equivalent - - RSA/OCR Level 3 Typing/Word processing or equivalent **Desirable** - - IOSH qualification or prepared to undertake study - - Moving and handling object key trainer or prepared to undertake study - - Project management qualifications e.g. Prince 2 ## Documents - [jd/ps (docx, 183.9kb)](https://www.healthjobsuk.com/documents?vdoc=10349851) - [main terms and conditions (pdf, 406.6kb)](https://www.healthjobsuk.com/documents?edoc=2515) - [rdash clinical & organisational strategy - 2023 to 2028 (pdf, 4.3mb)](https://www.healthjobsuk.com/documents?edoc=2789) - [use of artificial intelligence (ai) when writing job applications (pdf, 280.6kb)](https://www.healthjobsuk.com/documents?edoc=2919) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.