# Personal Assistant to Head of Operations > NHS job listing from Job Clerk for Greater Manchester Mental Health NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/personal-assistant-to-head-of-operations/28883da1-14c1-4ea6-a2fa-f1246003fd35 - **Markdown:** https://www.jobclerk.com/job/personal-assistant-to-head-of-operations/28883da1-14c1-4ea6-a2fa-f1246003fd35.md ## Summary - **Status:** Live - **Employer:** Greater Manchester Mental Health NHS Foundation Trust - **Location:** North View - **Workplace type:** onsite - **Profession:** Personal assistant - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 pro rata - **Contract type:** Fixed term: 12 months (maternity cover) - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-10-26T23:59:00.000Z - **Posted:** 2026-10-13T13:34:06.250Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Manchester/Salford_Trafford/Greater_Manchester_Mental_Health_NHS_Foundation_Trust/Admin/Admin-v8329923 - **Application URL:** https://apps.trac.jobs/job-advert/8329923?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.gmmh.nhs.uk ## Job Content ### Job overview The post holder will report directly to the Governance Facilitator and will closely support the Service Manager to ensure the provision of a comprehensive, confidential, accurate, administrative and secretarial service to them and to work as a member of the administrative team. A particular responsibility will be to ensure that communications to and from the Head of Operations are effective and timely. ### Main duties of the job Ensure all governance meetings take place and are recorded accurately to ensure the safe running of the service in regards to our service users. to facilitate and coordinate events and all prevailing administrative duties including planning, agendas, take / type minutes (using paper and electronic methods), preparation of room and IT equipment, arrange venues and refreshments as required on request for meetings, workshops, investigations, and supervision. Management of inboxes for managers / clinicians and maintaining a process for flagging up email that require action. To maintain and manage all electronic diaries and use these diaries to arrange appointments and meetings for your allocated managers. To ensure all managers / clinicians are in receipt of all papers required for meetings. Prepare and collate any team briefs / communication appropriate to the service, ensuring deadlines are met for effective information sharing across the Localities Any other duties commensurate to the role. ### Detailed job description and main responsibilities See attached detailed job description and person specification: Staff benefits Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays. 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years Excellent pension Cycle to work scheme Salary sacrifice car scheme Wellbeing programme Blue Light Card Discounts ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Knowledge **Essential** - Co ordinating of diary management **Desirable** - Previous PA experience ### Experience **Essential** - Administrative support to service level staff - Typing of team meeting and reports **Desirable** - Admin office experience - Minuting senior management meetings ## Documents - [pa to head of operations (pdf, 128.6kb)](https://www.healthjobsuk.com/documents?vdoc=10652789) - [pa to head of operations (pdf, 296.6kb)](https://www.healthjobsuk.com/documents?vdoc=10652788) - [important candidate information (pdf, 2.5mb)](https://www.healthjobsuk.com/documents?edoc=931) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.