# Personal Assistant (PA) to Service Manager > NHS job listing from Job Clerk for Essex Partnership University NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/personal-assistant-pa-to-service-manager/e96795b2-4c18-425d-be80-834e690331cf - **Markdown:** https://www.jobclerk.com/job/personal-assistant-pa-to-service-manager/e96795b2-4c18-425d-be80-834e690331cf.md ## Summary - **Status:** Live - **Employer:** Essex Partnership University NHS Foundation Trust - **Location:** Rochford Hospital - **Workplace type:** onsite - **Profession:** Personal assistant - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 Per Annum - **Contract type:** 6 months (Fixed Term or Secondment until 31st March 2027) - **Employment type:** Part time, Job share, 15 hours per week (Thursday and Friday) - **Closing date:** 2026-11-05T23:59:00.000Z - **Posted:** 2026-10-22T12:51:22.296Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Essex/Colchester/Essex_Partnership_University_NHS_Foundation_Trust/Admin/Admin-v8339140 - **Application URL:** https://apps.trac.jobs/job-advert/8339140?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.eput.nhs.uk ## Job Content ### Job overview Band 4 Personal Assistant (PA) to Service Manager Fixed Term or Secondment until 31st March 2027 East Essex Inpatient Mental Health Services based at the Lakes, Colchester are pleased to offer an exciting development opportunity for an individual to join our team as Personal Assistant (PA) to the Service Manager and Secretary to wider Service Management Team. We are seeking an experienced, reliable and highly motivated PA/Secretary to work within the busy management area of our Inpatient Services. You will need to have proven organisational skills and be committed to provide high-quality PA and Secretarial support. This is an exciting opportunity to work within a busy area of the NHS and is an important role working as part of a Management team with a friendly atmosphere and strong work ethic. Prior to applying, please ensure you have approached your current Line Manager for approval to release you if successful at interview. ### Main duties of the job As PA to the Service Manager, you will be required to provide a full and comprehensive service, the complexities of which require a high degree of organisational skills, particularly in diary and time management. Effective diary management will require the post holder to organise meetings as required which will involve liaison with a wide number of both internal and external stakeholders. Mailbox management is also a key part of the role. You will also provide Administrative support to the Inpatient Matrons. You will be required to provide support in organising meetings (including HR hearings and meetings of a confidential nature taking notes/actions as requested) as well as providing support for administration services including recruitment and placing orders. You will need to have the ability to work under pressure and although a key part of the team, on your own initiative. ### Detailed job description and main responsibilities The post holder will: - Provide a full PA provision for the Service Manager. - Provide a full and confidential secretarial and administrative service to the Service Management Team. - Provide a first point of contact for internal and external queries, answering them where possible and otherwise signposting them to the appropriate department. - Attend and minute meetings as required and be responsible for the typing and presentation of reports and minutes in accordance with the required format. - Manage the communication, to and from, the Service Manager and Service Management Team and across all Directorates ensuring that all matters are prioritised appropriately. - Ensure that there is an efficient electronic and manual filing and retrieval system in operation with a functioning brought forward system. - Take lead responsibility for organising workshops and other functions as directed. This will require communication with all attendees, booking venues, organising catering, attendance on the day and note taking and typing from the day. - Prepare and co-ordinate papers, presentations and agendas for meetings. Attend and minute meetings if required and transcribe minutes ensuring follow up action is taken for specific pieces of work/committees. - Assist with budget management by coding and checking expenditure in accordance with standing financial instructions. - Assist in the local induction of other members of staff within the Directorate as required. To support the recruitment, induction and supervision of other administrative staff where appropriate and as required. ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Skills **Essential** - Good oral and written communication skills - Experience of providing Administrative and/or PA support to Senior Managers **Desirable** - Previous Experience of managing complex diaries with conflicting priorities - Previous Experience of working in the Mental Health environment ### Knowledge **Essential** - Knowledge of a full range of secretarial and administration procedures - Advanced Level of Knowledge and Skills of IT systems including MS Word, Excel, Powerpoint and Outlook **Desirable** - Working knowledge of information systems such as ESR, Paris and Datix ### Education/Qualification **Essential** - Good written and spoken English - NVQ level 3 Business Administration and /or equivalent experience or qualification (e.g. RSA 3). ## Documents - [staff benefits (pdf, 152.7kb)](https://www.healthjobsuk.com/documents?edoc=2990) - [candidate privacy policy (pdf, 336.6kb)](https://www.healthjobsuk.com/documents?edoc=1853) - [right to work information (pdf, 293.6kb)](https://www.healthjobsuk.com/documents?edoc=2355) - [values of the nhs pension (pdf, 151.3kb)](https://www.healthjobsuk.com/documents?edoc=2659) - [why join the nhs pension scheme (pdf, 91.3kb)](https://www.healthjobsuk.com/documents?edoc=1849) - [pa to service manager / team secretary (pdf, 392.6kb)](https://www.healthjobsuk.com/documents?vdoc=10663167) - [employer recognition scheme - gold award (pdf, 27.7kb)](https://www.healthjobsuk.com/documents?edoc=2451) - [pa to service manager / team secretary ps (pdf, 240.4kb)](https://www.healthjobsuk.com/documents?vdoc=10663168) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.