# Payroll Officer > NHS job listing from Job Clerk for Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/payroll-officer/d30ccd9c-9489-426a-91b7-a6d0d63cf1f9 - **Markdown:** https://www.jobclerk.com/job/payroll-officer/d30ccd9c-9489-426a-91b7-a6d0d63cf1f9.md ## Summary - **Status:** Live - **Employer:** Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust - **Town:** Wigan - **Region:** North West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum, pro rata - **Contract type:** Permanent - **Employment type:** Full time, Part time, Job share, Flexible working, Home or remote working, 37.5 hours per week (8.45am - 5pm Monday to Friday) - **Closing date:** 2026-07-03T23:59:00.000Z - **Posted:** 2026-06-03T13:01:05.470Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Lancashire/Wigan/Wrightington_Wigan_Leigh_Teaching_Hospitals_NHS_Foundation_Trust/Payroll_Officer/Payroll_Officer-v8055854 - **Application URL:** https://apps.trac.jobs/job-advert/8055854?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.wwl.nhs.uk ## Job Content ### Job overview We’re looking for an organised, proactive Payroll Officer to join our friendly and supportive payroll team. In this key role, you’ll help deliver a high‑quality, accurate payroll and pensions service for the Trust and our external clients. You’ll work closely with Payroll Team Leaders across the full end‑to‑end monthly payroll cycle, ensuring processes run smoothly, efficiently and in line with policy and best practice. You’ll also support managers by helping them access the information they need to lead their teams effectively, providing clear guidance and practical support when required. This role is ideal for someone who enjoys problem‑solving, takes pride in accuracy, and wants to contribute to a service that makes a real difference to staff across the Trust. This vacancy may close early if we receive sufficient suitable applications, so early submission is recommended. Applications are assessed directly against the Person Specification. In the Supporting Information section, please demonstrate how you meet the essential criteria, as well‑evidenced applications are more likely to progress. To apply, you must hold an NVQ Level 4  Certificate in Payroll Management, or be able to demonstrate equivalent relevant experience. ### Main duties of the job - Provide an accurate and timely payroll service including the appointments/transfer of staff in the ESR payroll software system. With a high level of accuracy and attention to detail. - Process manual calculations of pay, as required, including correct application of Income Tax, National Insurance, Pension contributions, Statutory Sick Pay, Statutory Maternity Pay, Adoption Leave, Parental Leave, Student Loans, Attachment Orders and other statutory/non statutory deductions and allowances. - Work to strict deadlines and re-priorities workstreams when the need arises and in accordance with payroll procedures and Trust Standing Financial Instructions (SFI’s). - Support the development of service delivery throughout the organisation. - Ensure that all adjustments to salaries are correctly approved prior to processing, in line with current policies and procedures. - Deal sensitively, often in emotional circumstances regarding any queries relating to salary. - Maintain knowledge and understanding of National and local terms and conditions i.e., Agenda for Change, Medical and Dental, Consultants, etc., escalating any areas requiring clarification as required, to support the accurate and timely payment of monthly salaries. - Act in accordance with Trust policies and procedures, suggesting any improvements, as and when appropriate. ### Detailed job description and main responsibilities - Provide an accurate and timely payroll service including the appointments/transfer of staff in the ESR payroll software system. With a high level of accuracy and attention to detail. - Process manual calculations of pay, as required, including correct application of Income Tax, National Insurance, Pension contributions, Statutory Sick Pay, Statutory Maternity Pay, Adoption Leave, Parental Leave, Student Loans, Attachment Orders and other statutory/non statutory deductions and allowances. - Work to strict deadlines and re-priorities workstreams when the need arises and in accordance with payroll procedures and Trust Standing Financial Instructions (SFI’s). - Support the development of service delivery throughout the organisation. - Ensure that all adjustments to salaries are correctly approved prior to processing, in line with current policies and procedures. - Deal sensitively, often in emotional circumstances regarding any queries relating to salary. - Maintain knowledge and understanding of National and local terms and conditions i.e., Agenda for Change, Medical and Dental, Consultants, etc., escalating any areas requiring clarification as required, to support the accurate and timely payment of monthly salaries. - Act in accordance with Trust policies and procedures, suggesting any improvements, as and when appropriate. - Maintain confidential records, both paper and electronic, for all employees, including National Insurance, Income Tax, Pension, Attachment Orders, and other relevant data in accordance with both Trust and Statutory regulations. - Resolve queries on all matters relating to pay and pensions, by telephone, in writing, by email and/or in person. - Ensure information held in the payroll system is current, enabling other departments to provide statistical data. - Maintain an effective working relationship within the team, across the organisation, and with internal and external stakeholders. ## Job Details We’re looking for an organised, proactive Payroll Officer to join our friendly and supportive payroll team. In this key role, you’ll help deliver a high‑quality, accurate payroll and pensions service for the Trust and our external clients. You’ll work closely with Payroll Team Leaders across the full end‑to‑end monthly payroll cycle, ensuring processes run smoothly, efficiently and in line with policy and best practice. You’ll also support managers by helping them access the information they need to lead their teams effectively, providing clear guidance and practical support when required. This role is ideal for someone who enjoys problem‑solving, takes pride in accuracy, and wants to contribute to a service that makes a real difference to staff across the Trust. This vacancy may close early if we receive sufficient suitable applications, so early submission is recommended. Applications are assessed directly against the Person Specification. In the Supporting Information section, please demonstrate how you meet the essential criteria, as well‑evidenced applications are more likely to progress. To apply, you must hold an NVQ Level 4 Certificate in Payroll Management, or be able to demonstrate equivalent relevant experience. ## Job Description Provide an accurate and timely payroll service including the appointments/transfer of staff in the ESR payroll software system. With a high level of accuracy and attention to detail. - Process manual calculations of pay, as required, including correct application of Income Tax, National Insurance, Pension contributions, Statutory Sick Pay, Statutory Maternity Pay, Adoption Leave, Parental Leave, Student Loans, Attachment Orders and other statutory/non statutory deductions and allowances. - Work to strict deadlines and re-priorities workstreams when the need arises and in accordance with payroll procedures and Trust Standing Financial Instructions (SFI’s). - Support the development of service delivery throughout the organisation. - Ensure that all adjustments to salaries are correctly approved prior to processing, in line with current policies and procedures. - Deal sensitively, often in emotional circumstances regarding any queries relating to salary. - Maintain knowledge and understanding of National and local terms and conditions i.e., Agenda for Change, Medical and Dental, Consultants, etc., escalating any areas requiring clarification as required, to support the accurate and timely payment of monthly salaries. - Act in accordance with Trust policies and procedures, suggesting any improvements, as and when appropriate. ## Responsibilities Provide an accurate and timely payroll service including the appointments/transfer of staff in the ESR payroll software system. With a high level of accuracy and attention to detail. - Process manual calculations of pay, as required, including correct application of Income Tax, National Insurance, Pension contributions, Statutory Sick Pay, Statutory Maternity Pay, Adoption Leave, Parental Leave, Student Loans, Attachment Orders and other statutory/non statutory deductions and allowances. - Work to strict deadlines and re-priorities workstreams when the need arises and in accordance with payroll procedures and Trust Standing Financial Instructions (SFI’s). - Support the development of service delivery throughout the organisation. - Ensure that all adjustments to salaries are correctly approved prior to processing, in line with current policies and procedures. - Deal sensitively, often in emotional circumstances regarding any queries relating to salary. - Maintain knowledge and understanding of National and local terms and conditions i.e., Agenda for Change, Medical and Dental, Consultants, etc., escalating any areas requiring clarification as required, to support the accurate and timely payment of monthly salaries. - Act in accordance with Trust policies and procedures, suggesting any improvements, as and when appropriate. - Maintain confidential records, both paper and electronic, for all employees, including National Insurance, Income Tax, Pension, Attachment Orders, and other relevant data in accordance with both Trust and Statutory regulations. - Resolve queries on all matters relating to pay and pensions, by telephone, in writing, by email and/or in person. - Ensure information held in the payroll system is current, enabling other departments to provide statistical data. - Maintain an effective working relationship within the team, across the organisation, and with internal and external stakeholders. ## Person Specification ### Skills **Essential** - Complex manual calculation of gross and net salaries (A/I) - Accurate data entry (A/I) - High level of attention to detail (A/I) - Produce and analyse reports (A/I) - Customer service focussed (A/I) - Prioritise own workload to ensure deadlines are achieved (A/I) - Good communication (A/I) - Maintain confidentiality and deal sensitively with information (A/I) - Able to analyse, interpret, present, and communicate information to staff at all levels (A/I) - Good time management (A/I) - Ability to manage multiple tasks and change priorities at short notice (A/I) - Work under pressure and ability to concentrate for long periods (A/I) **Desirable** - Ability to handle difficult and emotional situations (A/I) - Advanced IT e.g., Web ADI, Excel (A/I) ### Knowledge **Essential** - Computer literacy e.g. Microsoft Office (A/I) - GDPR (A/I) **Desirable** - Electronic Staff Record (ESR) (A/I) - NHS Terms and Conditions of Service (A/I) ### Additional **Essential** - Able to work on own initiative (A/I) - Effective team player (A/I) - Diplomatic, empathetic and tactful (A/I) - Flexible attitude to work (A/I) - Ability to travel independently between sites when required (A/I) **Desirable** - Electronic Staff Record (ESR) (A/I) - Continuous improvement attitude (A/I) ### Experience **Essential** - Income Tax (PAYE) calculations (A/I) - Tax Codes (A/I) - National Insurance calculations (A/I) - Student Loans (A/I) - Statutory Sick and Maternity Payments (A/I) - Attachment Orders (A/I) - Workplace Pension schemes (A/I) - Pension Auto/Re-enrolment (A/I) - Customer service (A/I) - Use of computer applications for reporting writing and complex queries (A/I) **Desirable** - NHS Payroll (A/I) - E-expense system/s (A/I) - Electronic Staff Record (ESR), including Business Intelligence Reporting (A/I) - Understanding of NHS Terms and Conditions of Service (A/I) - Oracle systems (A/I) - Pensions Online (POL) (A/I) ### Qualifications **Essential** - 5 GCSE’s grades A-C including Maths and English or equivalent experience (A/C) - NVQ level 4, Certificate in Payroll Management, or equivalent level of experience (A/C) **Desirable** - ECDL - Public Sector Pensions Administration (QPSPA) qualification (A/C) - CIPP Membership (A) ## Documents - [job description (pdf, 250.0kb)](https://www.healthjobsuk.com/documents?vdoc=10345677) - [person specification (pdf, 147.0kb)](https://www.healthjobsuk.com/documents?vdoc=10345678) - [what wwl can offer you (pdf, 42.7kb)](https://www.healthjobsuk.com/documents?edoc=2701) - [applying for nhs vacancies guidance (pdf, 241.2kb)](https://www.healthjobsuk.com/documents?edoc=2884) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.