# Patient Records and Digitisation Services Co-ordinator > NHS job listing from Job Clerk for Birmingham Women's and Children's NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/patient-records-and-digitisation-services-co-ordinator/49fc99f2-d50e-41e2-9eee-a6fe9f37c8fc - **Markdown:** https://www.jobclerk.com/job/patient-records-and-digitisation-services-co-ordinator/49fc99f2-d50e-41e2-9eee-a6fe9f37c8fc.md ## Summary - **Status:** Live - **Employer:** Birmingham Women's and Children's NHS Foundation Trust - **Location:** Birmingham Children's Hospital - **Workplace type:** onsite - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum - **Contract type:** Fixed term: 12 months (12 months) - **Employment type:** Full time - 37.5 hours per week (Saturday and bank holiday rota in place) - **Closing date:** 2026-09-01T22:59:00.000Z - **Posted:** 2026-08-18T15:20:47.162Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Birmingham_Black_Country/Birmingham/Birmingham_Womens_Childrens_NHS_Foundation_Trust/Administration/Administration-v7926018 - **Application URL:** https://apps.trac.jobs/job-advert/7926018?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.bwc.nhs.uk ## Job Content ### Job overview To ensure that clinical documents are prepared correctly and scanned in for clinics and admissions as well as clinical documents not processed in the our electronic patient records . Support the senior line management team with co-ordinating workload in the scanning bureau and health records areas. Liaising closely with the Deputy Operational Manager in supporting colleagues and junior teams. Post holders will partake on a rota to ensure we have cover 365 days per year (including public holidays & Christmas Day) as well as a Saturday rota as applicable. Please note this role can be physically demanding and will require candidates to access various departments across the hospital sites. ### Main duties of the job The post holders will prepare documents for clinic attendances and admissions for scanning into the patients electronic paper records so that the clinical staff can deliver a safe attendance for the patient. Clinical documents are also required to be scanned for post appointment and admissions and any patient related documents not recorded in the electronic paper record (e.g. copies of external documents). They will also rotate with staff in the health records library, pulling notes for clinics and admissions, pull casenotes if requested, filing of casenotes, weeding, dealing with telephone and electronic requests for staff across the Trust. ### Detailed job description and main responsibilities Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Women’s and Children’s NHS Foundation Trust. When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable). Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment. ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Qualifications **Essential** - NVQ level 3 in admin or equivalent relevant qualification - Educated to GCSE or equivalent level - English & Mathematics ### Physical skills **Essential** - Working knowledge of health and safety legislation ### Other Requirements **Essential** - Demonstrate alignment with the values and beliefs of the Trust - Demonstrate an understanding of the practices of equality and inclusion in the delivery of this role - Team working - Punctual and flexible across hours of work when required ### Analytical and Judgement Skills **Essential** - Able to be meticulous and thorough with details. **Desirable** - Ability to work under pressure using information to seek solutions to problems ### Knowledge & Nature of Experience **Essential** - Previous experience in very busy administration environment. - Ability to accurately file in strict alpha/numerical order - Knowledge and Understanding of the Data protection act 1998 and patient confidentiality. **Desirable** - Knowledge of hospital departments - Work in NHS admin role - Related experience in NHS administration role or equivalent environment ### Personal Skills/Abilities and Attribtues **Essential** - Ability to prioritise workload - To be organised and flexible to changing situations - Ability to use initiative - Demonstrate a commitment to delivering quality service - Committed to undertaking training to fulfil the requirements of the role. ### Professional/Managerial/Specialist Knowledge **Essential** - Relevant evidence of working with EPR system or Equivalent - Computer skills including MS package **Desirable** - NHS experience - Training on the electronic scanning of medical Records process - Experience working in a co-ordinator role - Experience supervising junior staff ## Documents - [patient records and digitisation services co-ordinator (pdf, 334.8kb)](https://www.healthjobsuk.com/documents?vdoc=10204154) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.