# (Part-time) Perinatal Team Administrator > NHS job listing from Job Clerk for Oxford Health NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/part-time-perinatal-team-administrator/2fa5c2e5-033e-4625-878f-403a5feb6050 - **Markdown:** https://www.jobclerk.com/job/part-time-perinatal-team-administrator/2fa5c2e5-033e-4625-878f-403a5feb6050.md ## Summary - **Status:** Live - **Employer:** Oxford Health NHS Foundation Trust - **Town:** Oxford - **Region:** South East - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum | pro rata - **Contract type:** Permanent - **Employment type:** Part time - 15 hours per week - **Closing date:** 2026-07-15T23:59:00.000Z - **Posted:** 2026-07-10T14:31:11.079Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Oxfordshire/Aylesbury/Oxford_Health_NHS_Foundation_Trust/Administration_Clerical/Administration_Clerical-v8148388 - **Application URL:** https://apps.trac.jobs/job-advert/8148388?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.oxfordhealth.nhs.uk ## Job Content ### Job overview Join Our Award-Winning Team at Bucks Perinatal Mental Health. The Buckinghamshire Perinatal Mental Health Team is seeking a highly organised, empathetic, and self-motivated Team Administrator to join our award-winning team on a part-time basis working 15 hours per week working Tuesdays and Thursdays 9.00 to 17.00. Why Join Us? - Flexible Working: Enjoy a balanced hybrid work model with the flexibility to work from home and provide administrative support at the office. - Work/Life Balance: We are committed to fostering a work environment that promotes mutual respect, dignity, and kindness. We believe in a learning culture and encourage a healthy work/life balance. - Award-Winning Care: Our team won the South East Regional NHS Parliamentary Awards in 2020 for Excellence in Mental Health Care. Be part of a team that is dedicated to providing exceptional mental health care. About Us: The Buckinghamshire Perinatal Mental Health Team is a specialist community mental health service committed to delivering quality care. We provide a countywide service in Buckinghamshire, supporting mothers and babies to maintain and promote good mental health throughout pregnancy and the first postpartum year. Further information about our service is available through our website: https://www.oxfordhealth.nhs.uk/buckinghamshire-perinatal-mental-health-service/ ### Main duties of the job - Ensure the smooth operation of the team by managing various administrative tasks and offering secretarial assistance to support the delivery of quality care. - Keep accurate and up-to-date diaries and records, manage incoming and outgoing correspondence, and handle telephone calls efficiently to support team communication. - Prepare and type letters and reports, ensure clinical data is accurately updated, and manage the processing of referrals and discharges to maintain seamless patient care. - Support data quality initiatives by using databases and spreadsheets to ensure accurate and reliable data management. - Gather and maintain staff records, manage the ordering of stationery and supplies - Carry out a range of general administrative tasks as directed by the management team to support the overall functioning of the team ### Detailed job description and main responsibilities The Band 3 Perinatal Team Administrator plays a key role in supporting the smooth day-to-day running of the service, managing their own workload within agreed guidelines. The postholder will act as one of the central points of contact, responding sensitively and efficiently to enquiries from patients, families, clinicians and external professionals. Responsibilities include coordinating referrals, discharges, appointments, maintaining accurate electronic patient records, and supporting data collection on care systems. The role also involves preparing correspondence and documentation, managing incoming communications, and providing flexible administrative support across the team to ensure high-quality, patient-focused care. We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview. We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values. ## Person Specification ### Question 1 **Essential** - Please describe a role where you were required to manage several tasks at the same time. For example, answering telephone enquiries, monitoring emails, processing information and supporting colleagues. How did you organise your workload and ensure everything was completed accurately? ### Question 2 **Essential** - Please provide an example of how you have contributed to a team environment. How did your work help colleagues to deliver a service or achieve a shared goal? ### Question 3 **Essential** - Please tell us about a time when you had to learn a new computer system, database or digital process. What approach did you take and how quickly were you able to become confident using it? ### Question 4 **Essential** - This role supports a busy and complex healthcare service where priorities can change quickly. Please provide an example of a time when you worked in a fast-paced or demanding environment. How did you remain organised, calm and professional under pressure? ### Question 5 **Essential** - Please tell us why you are specifically interested in a healthcare administration role supporting mental health services, and what attracts you to a Administrator position at this stage of your career. ## Documents - [perinatal admin job description and person specification (pdf, 111.7kb)](https://www.healthjobsuk.com/documents?vdoc=10447810) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.