# Part-time Forensic Administrator - HMP Huntercombe > NHS job listing from Job Clerk for Oxford Health NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/part-time-forensic-administrator-hmp-huntercombe/a75bf578-009a-42b9-891b-26908890b433 - **Markdown:** https://www.jobclerk.com/job/part-time-forensic-administrator-hmp-huntercombe/a75bf578-009a-42b9-891b-26908890b433.md ## Summary - **Status:** Live - **Employer:** Oxford Health NHS Foundation Trust - **Location:** Trust Headquarters, Littlemore Mental Health Centre - **Workplace type:** onsite - **Profession:** Administrator - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum | pro rata - **Contract type:** Permanent: Part Time - **Employment type:** Part time - 22.5 hours per week (Wednesday, Thursday and Friday on-site (no remote working)) - **Closing date:** 2026-09-16T22:59:00.000Z - **Posted:** 2026-09-02T09:33:16.778Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Oxfordshire/HenleyOnThames/Oxford_Health_NHS_Foundation_Trust/Administration_Clerical/Administration_Clerical-v8267364 - **Application URL:** https://apps.trac.jobs/job-advert/8267364?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.oxfordhealth.nhs.uk ## Job Content ### Job overview We are looking for a part-time Forensic Administrator to join our team at HMP Huntercombe near Henley working 22.5 hours per week. You will work with senior members of the multidisciplinary team to provide direct administrative support. We are looking for an enthusiastic, flexible, empathetic and self-motivated individual to work within our team. You'll need to have proven administrative experience with a good eye for detail, excellent communication, administrative and organisational skills. Knowledge of Microsoft Office suite, managing diaries and minute taking is essential. You'll be liaising with employees at all levels so you'll need to be comfortable handling contacts with compassion, patience and professionalism. This role would suit someone who enjoys being busy with a variety of duties, working as part of a team, and using their own initiative. This is an important and rewarding role which helps us run an efficient service across the prison. We will offer you a supportive team environment, with regular supervision meetings, opportunities for continued professional development and a friendly and sometimes challenging yet rewarding working environment. Working hours for this role are Wednesday, Thursday and Friday on-site at HMP Huntercombe; we are not able to offer any remote working for this position. This role includes an RSU allowance of £1,446 per annum on top of your salary. ### Main duties of the job - Produce correspondence and reports as required for the MDT. - Organising and attending meetings, preparing agendas, ensuring all appropriate arrangements have been made prior to meetings, including collation and distribution of any relevant papers, taking minutes, and ensuring their timely - Ensure electronic diaries/System1 ledgers are efficiently maintained and coordinated for the multidisciplinary - Receiving complex or sensitive information, and ensuring that the information is shared with clinicians in a timely manner - Entering patient information into System1 ensuring the information is entered accurately and in a timely This includes updating demographic information, uploading correspondence, creating new referrals and endings as needed. - To work with, and support, other forensic administrators to maintain a comprehensive and equitable administrative service. To provide cover for other administrators in times of absence. Please refer to the job description attached for a comprehensive list of duties ### Detailed job description and main responsibilities We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application. The essential and desirable criteria will be used to shortlist for interview, and you should ensure that you refer to these within your application to increase your chances of being selected for interview. We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values. ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Experience **Essential** - Experience of working in an administrative role - Word processing experience with both audio and copy typing - Experience of servicing meetings including minute taking **Desirable** - Previous experience working in a mental health setting - Previous experience within an NHS/healthcare setting ### Personal Qualities **Essential** - Good communication skills - Good organisational skills and the ability to work under pressure - Ability to liaise with all professions and clients in a confident, helpful and effective manner - Ability to prioritise own workload - Excellent telephone manner - Able to work under pressure - Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults. - Understanding of GDPR and the Data Protection Act **Desirable** - Able to travel to different sites ### Knowledge Requirement **Essential** - Good written and verbal skills - Working knowledge of the internet - Knowledge of Microsoft Office Packages including Outlook and Calendar **Desirable** - Some knowledge of Criminal Justice System and Mentally Disordered Offenders ### Qualifications – Academic/Skills/Professional **Essential** - Educated to A-levels or equivalent qualification, or significant relevant experience in a relevant field **Desirable** - Formal Secretarial Training (eg RSA) or other business administration qualification ## Documents - [oh form (pdf, 272.6kb)](https://www.healthjobsuk.com/documents?vdoc=10582019) - [job risks form (pdf, 384.6kb)](https://www.healthjobsuk.com/documents?vdoc=10582020) - [prison mental health team administrator jd/ps (pdf, 170.8kb)](https://www.healthjobsuk.com/documents?vdoc=10582018) - [guidance notes for candidates applying for a job at ohft (pdf, 424.6kb)](https://www.healthjobsuk.com/documents?ddoc=2228) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.