# PA / Senior Administrator - Senior Leadership Team

> NHS job listing from Job Clerk for Greater Manchester Mental Health NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/pa-senior-administrator-senior-leadership-team/988f59a5-01c3-45d2-bde9-0ace73653db1
- **Markdown:** https://www.jobclerk.com/job/pa-senior-administrator-senior-leadership-team/988f59a5-01c3-45d2-bde9-0ace73653db1.md

## Summary

- **Status:** Live
- **Employer:** Greater Manchester Mental Health NHS Foundation Trust
- **Location:** North View
- **Workplace type:** onsite
- **Profession:** Administrator
- **Grade:** Band 4
- **Salary:** £28,392 - £31,157 per annum pro rata
- **Contract type:** Permanent
- **Employment type:** Full time - 37.5 hours per week (Monday - Friday (9am -5pm) - Happy to discuss flexible working)
- **Closing date:** 2026-11-15T23:59:00.000Z
- **Posted:** 2026-10-30T10:20:41.515Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Manchester/Prestwich/Greater_Manchester_Mental_Health_NHS_Foundation_Trust/Mental_Health/Mental_Health-v8347830
- **Application URL:** https://apps.trac.jobs/job-advert/8347830?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.gmmh.nhs.uk

## Job Content

### Job overview

The post holder will be required to provide a comprehensive, efficient, and confidential administration support service to the Senior Leadership Team. You will report directly to the Administration Manager and work in close liaison with the Senior Leadership Team for the Division.

You will have line management and supervisory responsibility for the administrators in the team.

You will be well organised and experienced in administration. You will ensure all managers within your area of responsibility are organised and equipped to fulfil their responsibilities. Appropriate electronic systems will be maintained, along with coordinating diaries and minute taking.

### Main duties of the job

### Detailed job description and main responsibilities

Please see attached job description and person specification

Staff benefits

- Pay Enhancements
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
- fuelGenie Fuel Cards (for applicable roles)

### Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

## Person Specification

### Knowledge

**Essential**

- Patient confidentiality
- The rationale around appraisal and development.
- Use of The Data Protection Act.
- Information Governance

**Desirable**

- Use of EPR systems.
- Use of office equipment Adaptable to new
- Knowledge of Mental Health and/or NHS Services

### Experience

**Essential**

- Experience of all Microsoft packages, particularly Word and Excel, electronic diary management and use of patient recording systems
- Demonstrable PA experience at Senior Management level.
- Demonstrable experience of working with data systems and business intelligence tools, including Power BI, to analyse, interpret and present complex information.
- Demonstrable proven line management experience.
- Experience of arranging and administering multiple and complex meetings, including taking and transcribing minutes

**Desirable**

- A patient administration background.
- Experience of working for more than one manager
- Experience of diary management.
- Experience of setting up systems for managing and monitoring information.
- Experience of arranging events and conferences.
- Experience of organisational change management.
- Knowledge of NHS data systems, performance reporting frameworks and business intelligence platforms.

### Skills and Abilities

**Essential**

- Evidence of leadership skills.
- Outstanding communication Skills Minute taking
- The ability to navigate IT systems, inc Excel, Word, and PowerPoint.
- A caring and sensitive attitude when communicating with staff and service users.
- The ability to prioritise and plan conflicting, and complex work demands

**Desirable**

- Knowledge of the EPR system/Audio Typing
- Managing change in a positive manner
- Experience of sickness absence management
- Keenness to develop staff and services

### Education / Qualifications

**Essential**

- OCR or RSA 111 Typing/Word processing certificate or equivalent.
- Good standard of education / GCSE Maths and English

**Desirable**

- IT related qualification RSA/NVQ qualification

## Documents

- [job description / person specification (pdf, 176.4kb)](https://www.healthjobsuk.com/documents?vdoc=10675595)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.