# PA / Senior Administrator - Management Secretaries > NHS job listing from Job Clerk for Greater Manchester Mental Health NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/pa-senior-administrator-management-secretaries/d914ba9b-a1b8-4483-879d-728c7ca2a541 - **Markdown:** https://www.jobclerk.com/job/pa-senior-administrator-management-secretaries/d914ba9b-a1b8-4483-879d-728c7ca2a541.md ## Summary - **Status:** Live - **Employer:** Greater Manchester Mental Health NHS Foundation Trust - **Location:** North View - **Workplace type:** onsite - **Profession:** Secretary - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum pro rata - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-11-04T23:59:00.000Z - **Posted:** 2026-10-21T08:50:34.916Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Manchester/Manchester/Greater_Manchester_Mental_Health_NHS_Foundation_Trust/Specialist_Community_Services/Specialist_Community_Services-v8318169 - **Application URL:** https://apps.trac.jobs/job-advert/8318169?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.gmmh.nhs.uk ## Job Content ### Job overview An exciting opportunity has arisen for a PA/Senior Administrator for the Senior Leadership Team within the Specialist Care Group comprising of Eating Disorder, Perinatal & Specialist Psychological Services. Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024. ### Main duties of the job The post holder will be required to provide a comprehensive, efficient and confidential administration support service to the Divisional Senior Leadership Team. You will be well organised and experienced in administration. You will ensure all managers within your area of responsibility are organised and equipped to fulfil their responsibilities. Appropriate electronic systems will be maintained along with co-ordinating diaries and minute taking ### Detailed job description and main responsibilities Provide a full range of PA and Secretarial duties to members of the Senior Leadership Team within the Specialist Care Group Prepare, collate and circulate papers and reports for meetings and providing full service for these meetings including minute taking. As well as ensuring organisation of communication, governances processes being followed and supporting the team with operational actions. See Job description for full list of responsibilities and duties ### Applicant requirements The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Knowledge **Essential** - * Patient confidentiality - * The rationale around appraisal and personal development **Desirable** - * Use office equipment - * Use of EPR systems - * Knowledge of mental health and/or NHS Services ### Experience **Essential** - - Experience of all Microsoft packages, particularly Word and Excel, electronic diary management and use of patient recording systems - - Demonstrable PA experience at Senior Management level. - - Demonstrable proven line management experience. - * Experience of arranging and administering multiple and complex meetings, including taking and transcribing minutes. **Desirable** - - A patient administrative background. - - Experience of working for more than one manager - - Experience of diary management Experience of setting up systems for managing and monitoring information. - Experience of arranging events and conferences. - Experience of organisational change management. - * Experience of setting up systems for managing and monitoring information. - - Experience of arranging events and conferences. - - Experience of organisational change management. ### Skills and Abilities **Essential** - - Evidence of leadership skills. - * The ability to prioritise and plan conflicting, and complex work demands - - Outstanding communication Skills Minute taking **Desirable** - - Knowledge of the EPR system/Audio Typing - - Managing change in a positive manner - - Experience of sickness absence management ### Education / Qualifications **Essential** - - OCR or RSA 111 Typing/Word processing certificate or equivalent. - - Good standard of education / GCSE Maths and English **Desirable** - - IT related qualification RSA/NVQ qualification ## Documents - [admin-pa jd and person spec (pdf, 280.4kb)](https://www.healthjobsuk.com/documents?vdoc=10639430) - [important candidate information (pdf, 2.5mb)](https://www.healthjobsuk.com/documents?edoc=931) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.