# Ophthalmology Medical Secretary > NHS job listing from Job Clerk for Cardiff and Vale University Health Board. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/ophthalmology-medical-secretary/3526b241-eef8-4fb0-91ae-a36afd25c2a8 - **Markdown:** https://www.jobclerk.com/job/ophthalmology-medical-secretary/3526b241-eef8-4fb0-91ae-a36afd25c2a8.md ## Summary - **Status:** Live - **Employer:** Cardiff and Vale University Health Board - **Town:** Cardiff - **Region:** Cardiff - **Country:** Wales - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,819 - £31,626 per annum - **Contract type:** Fixed term: 12 months (from start date to meet the needs of the service) - **Employment type:** Full time - 37.5 hours per week (Monday to Friday, 8am - 4pm / 8:30am - 4:30pm) - **Closing date:** 2026-07-09T23:59:00.000Z - **Posted:** 2026-07-03T11:01:20.316Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Cardiff/Cardiff/Cardiff_Vale_University_Health_Board/Medical_Secretary/Medical_Secretary-v8130165 - **Application URL:** https://apps.trac.jobs/job-advert/8130165?ShowJobAdvert=&feedid=9002 - **Employer website:** https://cavuhb.nhs.wales ## Job Content ### Job overview This post is fixed term/secondment for 12 months from start date to meet the needs of the service. If you are interested applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post. Ophthalmology are looking to recruit a Medical Secretary (Permanent, Full Time) to work as part of their team at University Hospital of Wales (UHW), Cardiff. Working in a friendly team, our medical secretaries are an excellent resource within the service, ensuring consultants have all the administrative support they require including but not limited to audio and digital medical correspondence, organising and maintaining clinician diaries, receive and prioritise mail and liaising with patients and appropriate departments/hospitals. ### Main duties of the job To ensure the provision of a comprehensive effective Secretarial Service to the Consultant, working within the Ophthalmology service. Organise, plan and prioritise tasks and workload on the basis of the above. Assist with the implementation of new administrative and secretarial procedures. Facilitating admin sessions to discuss waiting list/patient queries etc. Carry out  audio and digital typing duties associated with medical correspondence - approximately 6 clinic sessions a week. Make and take telephone calls from patients, relatives , general practitioners, optometrists and takes appropriate action Receives, opens and prioritises consultant and junior staff mail, identifying correspondence for which files, results etc should be obtained for the consultant and junior medical staff. Ensures all investigation results are readily available for Consultant and junior medical staff and filed in correct case notes/ electronic open eye system. Assist the medical records team in the co-ordination of the Consultant(s) weekly outpatient clinic(s). The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. ### Detailed job description and main responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac ## Job Details This post is fixed term/secondment for 12 months from start date to meet the needs of the service. If you are interested applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post. Ophthalmology are looking to recruit a Medical Secretary (Permanent, Full Time) to work as part of their team at University Hospital of Wales (UHW), Cardiff. Working in a friendly team, our medical secretaries are an excellent resource within the service, ensuring consultants have all the administrative support they require including but not limited to audio and digital medical correspondence, organising and maintaining clinician diaries, receive and prioritise mail and liaising with patients and appropriate departments/hospitals. ## Job Description To ensure the provision of a comprehensive effective Secretarial Service to the Consultant, working within the Ophthalmology service. Organise, plan and prioritise tasks and workload on the basis of the above. Assist with the implementation of new administrative and secretarial procedures. Facilitating admin sessions to discuss waiting list/patient queries etc. Carry out audio and digital typing duties associated with medical correspondence - approximately 6 clinic sessions a week. Make and take telephone calls from patients, relatives , general practitioners, optometrists and takes appropriate action Receives, opens and prioritises consultant and junior staff mail, identifying correspondence for which files, results etc should be obtained for the consultant and junior medical staff. Ensures all investigation results are readily available for Consultant and junior medical staff and filed in correct case notes/ electronic open eye system. Assist the medical records team in the co-ordination of the Consultant(s) weekly outpatient clinic(s). The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. ## Responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac ## Person Specification ### Experience **Essential** - Sufficient experience as medical secretary - Knowledge of a wide range of secretarial procedures with a good working knowledge of Microsoft Office. - Wide understanding of medical terminology. - Good understanding of need for accurate data capture and reporting. **Desirable** - Experience of working in the NHS - Knowledge of the Patient Management System (PMS), UHB Intranet, Email, Results Reporting. ### Qualifiactions **Essential** - Good standard of general education and English grammar. - Educated to GCSE Level or higher. NVQ 3 or equivalent experience. - AMSPAR Diploma or equivalent experience. **Desirable** - Word processing and typing qualifications. - Audio Typing Level II ## Documents - [guidance notes for applicants nov25 (pdf, 322.5kb)](https://www.healthjobsuk.com/documents?edoc=2843) - [shaping our future wellbeing strategy (pdf, 1.2mb)](https://www.healthjobsuk.com/documents?edoc=2852) - [shaping our future wellbeing strategy (pdf, 2.3mb)](https://www.healthjobsuk.com/documents?edoc=2851) - [nwssp recruitment services privacy notice (pdf, 404.2kb)](https://www.healthjobsuk.com/documents?edoc=1630) - [job description and personal specification (pdf, 688.3kb)](https://www.healthjobsuk.com/documents?vdoc=10427402) - [job description and personal specification (pdf, 867.8kb)](https://www.healthjobsuk.com/documents?vdoc=10427401) - [croeso i fwrdd iechyd prifysgol caerdydd a’r fro (pdf, 1.3mb)](https://www.healthjobsuk.com/documents?edoc=2422) - [occupational health- functional requirements form (pdf, 720.5kb)](https://www.healthjobsuk.com/documents?vdoc=10427403) - [welcome to cardiff and vale university health board (pdf, 1.3mb)](https://www.healthjobsuk.com/documents?edoc=2421) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.