# Office Administrator- Band 3 > NHS job listing from Job Clerk for United Lincolnshire Hospitals NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/office-administrator-band-3/c460243f-922c-411f-8da4-7366d1545c9c - **Markdown:** https://www.jobclerk.com/job/office-administrator-band-3/c460243f-922c-411f-8da4-7366d1545c9c.md ## Summary - **Status:** Live - **Employer:** United Lincolnshire Hospitals NHS Trust - **Location:** Lincoln County Hospital - **Workplace type:** onsite - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-08-27T22:59:00.000Z - **Posted:** 2026-08-12T23:01:22.482Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Lincolnshire/Lincoln/United_Lincolnshire_Teaching_Hospitals_NHS_Trust/Corporate/Corporate-v8195186 - **Application URL:** https://apps.trac.jobs/job-advert/8195186?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.ulh.nhs.uk ## Job Content ### Job overview This is an exciting opportunity to join the CEO and Deputy CEO/Chief Integration Officer (CIO) Offices at a pivotal stage in the organisation's development. As a newly created role, it offers the successful candidate the unique opportunity to help shape and embed a high-quality administrative support function, working closely with the Executive Business Managers to establish effective ways of working and maximise the impact of both offices. The post holder will provide comprehensive, proactive and efficient administrative support to the Chief Executive (CEO) and Chief Integration Officer (CIO) Executive Business Managers, contributing to the smooth and effective delivery of corporate, governance and operational activities across the Directorates. They will be instrumental in ensuring the CEO and CIO Offices operate efficiently and professional while maintaining high standards of service, communication and stakeholder engagement. Acting as a key point of contact for internal and external stakeholders, the role will provide a professional, responsive and customer-focused administrative service, supporting effective communication, coordinating information flow and ensuring actions are progressed in a timely manner. The role is ideally suited to an organised, adaptable and collaborative individual who thrives in a fast-paced environment and is committed to delivering high-quality support at executive level. ### Main duties of the job Act as the first point of contact for visitors, colleagues and external stakeholders contacting or visiting the CEO and CIO Offices, providing a professional, courteous and welcoming service. - Support effective communication between the CEO and CIO Offices and a wide range of internal and external stakeholders, including senior leaders, partner organisations, Councillors and system partners, maintaining professional and productive working relationships. - Proactively identify opportunities to improve administrative systems, office processes and ways of working, supporting continuous improvement across the Executive Offices. ### Detailed job description and main responsibilities The postholder will provide a range of comprehensive, confidential, and efficient administrative support to the CEO & CIO Executive Business Managers, enabling the smooth delivery of corporate, and governance functions across the Directorates. ### Applicant requirements This post will require a submission for Disclosure to be made to check for any unspent criminal convictions. ## Person Specification ### Knowledge **Essential** - Ability to manage and prioritise own workload and operate on own initiative whilst also working effectively as part of a team - Knowledge of secretarial/administration procedures and systems. - Ability to learn new software packages easily. - High standard of written and verbal communication skills. ### Experience **Essential** - Recent experience of working within a customer facing administrative environment. - Ability to work to deadlines in a busy office environment. - Ability to prioritise and work to tight deadlines to meet competing demands. ### Qualifications **Essential** - GCSE (or equivalent) English and Mathematics Grade A-C. - Vocational Level 3 or equivalent experience in an administration field. **Desirable** - ECDL or equivalent IT qualification. - Training in minute-taking or customer service. ### Personal Qualities **Essential** - Ability to work in line with and role model Group values. - Demonstrate effective team player behaviours. ### Skills/Competencies **Essential** - Recent experience of working in a busy office environment - Computer literacy with experience of MS Office, particularly Word, Excel, Outlook and Teams. - Advanced keyboard skills with attention to detail - High degree of accuracy - Ability to handle confidential information appropriately. - Strong written and verbal communication skills. **Desirable** - Previous experience within the NHS ### Specific Requirements **Essential** - Infrequent requirement to be flexible with working hours/location, e.g. assist with Groupwide events. - Ability to travel to other Trust locations ## Documents - [ceo welcome letter (pdf, 83.6kb)](https://www.healthjobsuk.com/documents?edoc=2883) - [ulht staff networks (pdf, 13.9mb)](https://www.healthjobsuk.com/documents?edoc=2739) - [acceptable use of ai in personal statements (pdf, 95.3kb)](https://www.healthjobsuk.com/documents?edoc=2953) - [jd - office administrator (ceo & dceo support) (pdf, 271.9kb)](https://www.healthjobsuk.com/documents?vdoc=10500310) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.