# Mental Health Ward Administrator > NHS job listing from Job Clerk for Cambridgeshire and Peterborough NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/mental-health-ward-administrator/03a5608b-5b5f-4838-8bb0-b0277282e4c4 - **Markdown:** https://www.jobclerk.com/job/mental-health-ward-administrator/03a5608b-5b5f-4838-8bb0-b0277282e4c4.md ## Summary - **Status:** Live - **Employer:** Cambridgeshire and Peterborough NHS Foundation Trust - **Town:** Cambridge - **Region:** East of England - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-06-10T23:59:00.000Z - **Posted:** 2026-06-03T13:21:13.773Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Cambridgeshire/Peterborough/Cambridgeshire_Peterborough_NHS_Foundation_Trust/Older_People_Community/Older_People_Community-v8056060 - **Application URL:** https://apps.trac.jobs/job-advert/8056060?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.cpft.nhs.uk ## Job Content ### Job overview We are currently looking to recruit an experienced, enthusiastic and motivated Ward Administrator to join our inpatient mental health team based in Peterborough, Cambridgeshire within the Older Peoples and Adults Directorate. This role would involve working within a mental health ward for Older People who are experiencing a mental health crisis or have a primary diagnosis of Dementia. You would also be providing  administrative  support to the Crisis Resolution & Home Treatment Team for Older People. The ideal candidate will have a strong team work ethic, sense of accountability, accompanied by an ability to work under considerable pressure at times. This post is open to those with the right attributes to enhance a team. In return we will provide the necessary support to ensure your development within your role. We are keen to support and develop our staff through a clear career pathway and encourage promotional opportunities within the Trust. This is not a remote or hybrid working post. ### Main duties of the job The post holder will provide a comprehensive administrative service within the team, providing efficient, effective and timely support for OPAC. Such support will include liaison with Consultants, Modern Matrons, Trust staff and OPAC colleagues, to ensure effective communication and systems are maintained for the receipt and onward delivery of all administration duties ### Detailed job description and main responsibilities Please refer to the attached job description and person specification for full details of responsibilities. - Provide comprehensive administrative support to the mental health wards and crisis teams, including the accurate preparation and management of correspondence, reports, and medical summaries, ensuring information is handled appropriately and within required timescales. 2. Act as the first point of contact for staff, visitors, and external contacts, managing incoming telephone calls and enquiries professionally and within defined timescales. Receive, prioritise, and appropriately escalate messages from the public, health professionals, and partner agencies. 3. Receive and process referrals onto the SystmOne caseload, ensuring data accuracy and compliance with information governance requirements. Maintain and update electronic referral tracking systems and caseload records to support service reporting and operational oversight. 4. Manage referrals in line with agreed service criteria, taking appropriate action to decline referrals where necessary and providing clear, accurate signposting to alternative mental health services in accordance with Trust pathways and procedures. 5. Maintain and update systems for recording patient admission, transfer, and discharge status, liaising closely with ward staff and the discharge planning team to ensure timely and accurate information to support patient flow and discharge planning Ability to travel independently and in a timely manner across Cambridgeshire and Peterborough to meet strict deadline. ## Job Details We are currently looking to recruit an experienced, enthusiastic and motivated Ward Administrator to join our inpatient mental health team based in Peterborough, Cambridgeshire within the Older Peoples and Adults Directorate. This role would involve working within a mental health ward for Older People who are experiencing a mental health crisis or have a primary diagnosis of Dementia. You would also be providing administrative support to the Crisis Resolution & Home Treatment Team for Older People. The ideal candidate will have a strong team work ethic, sense of accountability, accompanied by an ability to work under considerable pressure at times. This post is open to those with the right attributes to enhance a team. In return we will provide the necessary support to ensure your development within your role. We are keen to support and develop our staff through a clear career pathway and encourage promotional opportunities within the Trust. This is not a remote or hybrid working post. ## Job Description The post holder will provide a comprehensive administrative service within the team, providing efficient, effective and timely support for OPAC. Such support will include liaison with Consultants, Modern Matrons, Trust staff and OPAC colleagues, to ensure effective communication and systems are maintained for the receipt and onward delivery of all administration duties ## Responsibilities Please refer to the attached job description and person specification for full details of responsibilities. Provide comprehensive administrative support to the mental health wards and crisis teams, including the accurate preparation and management of correspondence, reports, and medical summaries, ensuring information is handled appropriately and within required timescales. 2. Act as the first point of contact for staff, visitors, and external contacts, managing incoming telephone calls and enquiries professionally and within defined timescales. Receive, prioritise, and appropriately escalate messages from the public, health professionals, and partner agencies. 3. Receive and process referrals onto the SystmOne caseload, ensuring data accuracy and compliance with information governance requirements. Maintain and update electronic referral tracking systems and caseload records to support service reporting and operational oversight. 4. Manage referrals in line with agreed service criteria, taking appropriate action to decline referrals where necessary and providing clear, accurate signposting to alternative mental health services in accordance with Trust pathways and procedures. 5. Maintain and update systems for recording patient admission, transfer, and discharge status, liaising closely with ward staff and the discharge planning team to ensure timely and accurate information to support patient flow and discharge planning Ability to travel independently and in a timely manner across Cambridgeshire and Peterborough to meet strict deadline. ## Person Specification ### Experience **Essential** - Experience of working in a busy and fast paced environment. - Experience of planning and organising own workload and of staff within own span of control. **Desirable** - Previous experience of working in a NHS ward - Experience of supporting a multi-disciplinary team. ### Skills & Abilities **Essential** - Excellent customer/patient care skills via written & verbal in person and telephone methods. - Good computer/IT literacy - Ability to work under occasional pressure/stress. **Desirable** - Experience in using computer programmes including health care IT systems ### Knowledge & understanding **Desirable** - Knowledge of Data Protection Act ### Education / Qualifications **Essential** - Educated to GCSE standard A-C grade or demonstrate equivalent level of experience - Good command of written and spoken English ## Documents - [cpft values (pdf, 114.7kb)](https://www.healthjobsuk.com/documents?edoc=1743) - [cpft benefits (pdf, 74.4kb)](https://www.healthjobsuk.com/documents?edoc=2967) - [cpft accommodation (pdf, 296.6kb)](https://www.healthjobsuk.com/documents?edoc=2805) - [cpft mindful employers (pdf, 51.3kb)](https://www.healthjobsuk.com/documents?edoc=1744) - [mental health ward administrator b3 jdps (pdf, 376.6kb)](https://www.healthjobsuk.com/documents?vdoc=10345898) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.