# Medicines Supply Hub Supervisor & Business Administrator > NHS job listing from Job Clerk for North West Ambulance Service NHS Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/medicines-supply-hub-supervisor-and-business-administrator/8a124895-b039-46b9-97ef-a1ee60ad19a7 - **Markdown:** https://www.jobclerk.com/job/medicines-supply-hub-supervisor-and-business-administrator/8a124895-b039-46b9-97ef-a1ee60ad19a7.md ## Summary - **Status:** Live - **Employer:** North West Ambulance Service NHS Trust - **Location:** Preston - **Workplace type:** onsite - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 PA - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-08-31T22:59:00.000Z - **Posted:** 2026-08-17T13:00:40.950Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Manchester/Preston/North_West_Ambulance_Service_NHS_Trust/Corporate/Corporate-v8218698 - **Application URL:** https://apps.trac.jobs/job-advert/8218698?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.nwas.nhs.uk ## Job Content ### Job overview Our friendly and busy Medicines Team at North West Ambulance Service are seeking an organised and motivated individual to provide business administration and support the day to day supervision of the service. You will have: - Positivity and the desire to strive for a high standard of service delivery - Fluent use of Microsoft 365 including Excel, PowerPoint, Word, Outlook, Publisher, Teams, SharePoint, etc - Excellent communication skills both written and verbal - Be well organised - Planning and prioritising skills in a busy environment and be able to reorganise work in view of conflicting and changing priorities - The ability to supervise staff helping them to problem solve to ensure medicines are where they need to be when they are needed - Pharmacy based experience and/or qualifications are desired but full training will be provided in the operations of the Medicines Supply Hub to build upon existing skills, qualifications and experience ### Main duties of the job Your main duties would be: - Supporting the Medicines Team’s projects by organising workloads and maintaining tasks, actions and risks associated with projects. - Supporting the Medicines Team with all aspects of business administration, including taking minutes, organising agendas, calendar management, organising personnel records, etc - Administrative support for digital systems in use within the Medicines Team - Data inputting and extraction, data organisation for analysis, typing, document formatting, creating reports. - Controlled drugs stock management including the checking of supplied orders before distribution - Supervisor responsibilities for the Medicines Supply Hub and its team of Medicines Supply Assistants as part of a rota (approximately two days a week plus cover for leave) - Support the day-to-day management of medicine supply activity ### Detailed job description and main responsibilities The role will be based in the office at the Medicines Supply Hub in Ribbleton, Preston. Working hours will be Monday to Friday 8am to 4pm. Due to the supervisory element of the role the location, days and hours are fixed to fit in line with current rota requirements. The ability to work flexibly in times of peak demand is required to support the critical nature of the service provided. Please ensure you have read the full Job Description and Person Specification before applying for this role. Visa sponsorship is not possible for this role for either candidates or existing employees. This role does not meet the eligibility criteria for Skilled Worker/ Health and Care Worker visas as set out at gov.uk. Graduate visa holders should have no expectation of long-term employment through sponsorship. Additionally, your visa conditions and validity period must allow you to work in the role question and for a suitable period to allow training and execution without requiring sponsorship. Please ensure that you have read and understood the job description and person specification before applying. ### Applicant requirements The postholder will have regular contact with vulnerable people and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions. ## Person Specification ### Experience **Essential** - Significant secretarial /administrative experience. - Substantial administrative support experience within a complex organisation. - Significant experience of initiating and maintaining office systems (e.g. filing systems). - Significant experience in the facilitation of large and small scale projects. - Experience supporting the preparation of complex data based reports. - Experience in supervising projects or supervising staff. - Experience in training staff. - Experience of data input including ability to input large volumes of data with speed and accuracy. - Experience of data extraction and accurate insertion into complex spread sheets / databases. ### Skills / competencies **Essential** - Computer literacy with competency using the full Microsoft Office package and standard keyboard skills. - Effective verbal communication skills, displaying tact when dealing with sensitive issues and showing the ability to influence. - Good written communication skills. - Good presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users. - Able to check documents, write reports and analyse information. - Ability to multitask, switching between a range of activities. - Demonstrates initiative and able to work without close supervision. - Attention to detail to ensure accuracy. - Able to work well under pressure and meet deadlines. - Strong team player with the ability to work effectively as part of a wider team. - Flexible, adaptable and highly motivated. - Strong organisational skills and ability to prioritise work and manage stakeholder expectations. - Ability to work at pace in a busy working environment. - Provides a high standard of customer service to all internal and external stakeholders. - Able to lift heavy objects (max 10kg) for short periods of time ### Values and behaviours **Essential** - Working together – demonstrate collaborative and inclusive working and challenge behaviour that is not inclusive or acceptable ### Qualification and knowledge **Essential** - Knowledge of administration procedures (including IT systems and project management) through formal training or experience to diploma level or equivalent. - NVQ Level 2 Pharmacy Service Skills or equivalent or able to complete within 6 months of starting. - GCSE grade 3-9 (above grade D) in English Literature or Language and in Mathematics or equivalent qualifications. - Qualification or significant experience in Microsoft office programs including Microsoft Outlook, Word, PowerPoint, Teams, Excel and SharePoint. ## Documents - [jd (pdf, 251.5kb)](https://www.healthjobsuk.com/documents?vdoc=10526935) - [application guide (pdf, 207.5kb)](https://www.healthjobsuk.com/documents?edoc=2376) - [staff benefits brochure (pdf, 4.4mb)](https://www.healthjobsuk.com/documents?edoc=3013) - [recruitment of ex-offenders (pdf, 228.4kb)](https://www.healthjobsuk.com/documents?edoc=1984) - [recruitment terms and conditions (pdf, 40.5kb)](https://www.healthjobsuk.com/documents?edoc=1413) - [candidate's guide to nhs employment checks standards (pdf, 221.3kb)](https://www.healthjobsuk.com/documents?edoc=1412) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.