# Medical Workforce Administrator

> NHS job listing from Job Clerk for Royal Surrey NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/medical-workforce-administrator/13ccb78b-29f2-4459-9542-5c07c075a43c
- **Markdown:** https://www.jobclerk.com/job/medical-workforce-administrator/13ccb78b-29f2-4459-9542-5c07c075a43c.md

## Summary

- **Status:** Live
- **Employer:** Royal Surrey NHS Foundation Trust
- **Location:** Royal Surrey County Hospital
- **Workplace type:** onsite
- **Profession:** Administrator
- **Salary:** £27,106 - £28,850 pro rata per annum inclusive of HCAS
- **Contract type:** Fixed term: 9 months (End Date: 20-AUG-2027)
- **Employment type:** Full time - 37.5 hours per week
- **Closing date:** 2026-10-29T23:59:00.000Z
- **Posted:** 2026-10-13T14:25:46.111Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Surrey/Guildford/Royal_Surrey_NHS_Foundation_Trust/Medical_Workforce/Medical_Workforce-v8352474
- **Application URL:** https://apps.trac.jobs/job-advert/8352474?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.royalsurrey.nhs.uk

## Job Content

### Job overview

The role will require you to act as the first point of contact for medical staff, triaging and responding to enquiries as required, forwarding requests and details to other HR teams as appropriate, ensuring that staff receive a timely and accurate response. In addition to this, you will also support with compliance reporting (DBS, GMC, Right to Work), and the recruitment process, including undertaking recruitment pre-employment checks, inputting information on the ESR system and updating reports.

### Main duties of the job

Maintain the Medical Workforce shared inbox on a daily basis either responding to emails or passing emails onto the relevant members of the Medical Workforce Team, or other HR departments, as appropriate.

Respond to requests for Certificates of Employment, ensuring the relevant information is supplied and the doctor receives the documentation within agreed timescales. On occasions it may be necessary to respond to urgent requests outside of the normal timescale for response, e.g., for employees to have the information required to support Visa applications.

Provide first line advice on some medical terms and conditions of service e.g., annual leave entitlements, notice periods, etc. forwarding and/or escalating to others in the Medical Workforce team as appropriate.

### Detailed job description and main responsibilities

For a full overview of the key responsibilities, skills, and requirements for this role, please refer to the attached Job Description.

## Person Specification

### Qualifications

**Essential**

- GCSE or equivalent in Maths and English
- NVQ level 3 or equivalent experience

**Desirable**

- CPP/Level 3 qualification

### Knowledge and Experience

**Essential**

- Administration experience
- Working in customer orientated environment

**Desirable**

- Some recruitment/HR/Temporary Staffing experience
- Knowledge and experience of an integrated human resources/reward and administration computer system
- NHS working experience

## Documents

- [candidate guide (pdf, 592.5kb)](https://www.healthjobsuk.com/documents?ddoc=2442)
- [rsft staff benefits (pdf, 393.6kb)](https://www.healthjobsuk.com/documents?ddoc=2284)
- [medical workforce administrator jd (pdf, 264.4kb)](https://www.healthjobsuk.com/documents?vdoc=10677991)
- [medical workforce administrator advert (pdf, 32.7kb)](https://www.healthjobsuk.com/documents?vdoc=10677992)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.