# Medical Support Secretary > NHS job listing from Job Clerk for Sheffield Teaching Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/medical-support-secretary/15bcd8ae-d849-44ae-9e6d-78f3b22f71a7 - **Markdown:** https://www.jobclerk.com/job/medical-support-secretary/15bcd8ae-d849-44ae-9e6d-78f3b22f71a7.md ## Summary - **Status:** Live - **Employer:** Sheffield Teaching Hospitals NHS Foundation Trust - **Town:** Sheffield - **Region:** North East and Yorkshire - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 pa/pro rata for part time staff - **Contract type:** Fixed term: 7 months (Maternity Cover, Full time for 7 months, All existing NHS staff will only be considered on a secondment basis. This must first be agreed with your current line manager.) - **Employment type:** Full time - 37.5 hours per week (Cover of 8am - 5pm office cover on rotation) - **Closing date:** 2026-07-02T23:59:00.000Z - **Posted:** 2026-06-19T00:02:59.378Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/South_Yorkshire/Sheffield/Sheffield_Teaching_Hospitals_NHS_Foundation_Trust/Dermatology/Dermatology-v8056227 - **Application URL:** https://apps.trac.jobs/job-advert/8056227?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.sth.nhs.uk ## Job Content ### Job overview To provide a comprehensive and efficient secretarial service for the Department of Dermatology. The post holder will be required to be flexible to meet the needs of the service. ### Main duties of the job In conjunction with the medical secretaries, support the Consultants, Nurse Specialists and the wider department by undertaking a range of support secretarial duties. Work alongside the medical secretarial team at all times with increasing responsibility during the absence of their Band 4 colleagues.   The role consists of dealing with telephone messages, taking minutes of meetings, and undertaking any urgent typing for the Consultants and the wider clinical team ensuring clinicians instructions are acted upon and completed. Using G2 to type patient letters relating to clinic appointments, discharge summaries, tests etc. from longhand or verbal dictation to meet Trust Standards. Work in conjunction with the medical secretarial team by having regular telephone contact with patients and other healthcare professionals internally and externally and occasionally face to face. Take accurate messages related to consultant / secretary regarding patient enquiries. Provide support as part of the medical secretarial team in the management of the day case process ensuring all information is accurately entered onto the hospital’s electronic patient record (EPR). ### Detailed job description and main responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. ## Job Details To provide a comprehensive and efficient secretarial service for the Department of Dermatology. The post holder will be required to be flexible to meet the needs of the service. ## Job Description In conjunction with the medical secretaries, support the Consultants, Nurse Specialists and the wider department by undertaking a range of support secretarial duties. Work alongside the medical secretarial team at all times with increasing responsibility during the absence of their Band 4 colleagues. The role consists of dealing with telephone messages, taking minutes of meetings, and undertaking any urgent typing for the Consultants and the wider clinical team ensuring clinicians instructions are acted upon and completed. Using G2 to type patient letters relating to clinic appointments, discharge summaries, tests etc. from longhand or verbal dictation to meet Trust Standards. Work in conjunction with the medical secretarial team by having regular telephone contact with patients and other healthcare professionals internally and externally and occasionally face to face. Take accurate messages related to consultant / secretary regarding patient enquiries. Provide support as part of the medical secretarial team in the management of the day case process ensuring all information is accurately entered onto the hospital’s electronic patient record (EPR). ## Responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. ## Person Specification ### Experience **Essential** - Experience in an audio typist / secretarial role within the NHS - Experience of dealing with the public **Desirable** - Experience of medical terminology - Experience of minute taking - Previous experience of using a patient record system (Lorenzo/Connect) ### Other Factors **Essential** - Must demonstrate a clear understanding of confidentiality - Ability to work well within a team as well as independently and be flexible in working practices - Committed to personal training and development - Committed to patient centred services - Flexible and not adverse to change ### Qualifications **Essential** - 3 GCSE's (or equivalent) including English at grade 4/C or above - OCRII word processing (or equivalent demonstrable NHS experience as a support secretary) **Desirable** - Experience of Microsoft packages - Medical Audio Qualification ### Further training **Essential** - Experience of using the medical secretarial module in Lorenzo/Connect (or other hospital system) - To actively undertake appraisals and job specific mandatory training as required by the Trust - Knowledge of 18 Week RTT - Willingness to undertake training as required by specific post **Desirable** - Knowledge of patient record systems - Customer Care training - Knowledge of STH specific policies such as the Access Policy. ### Special Skills/Aptitudes **Essential** - Excellent communication skills both written and verbal - Excellent organisational skills with the ability to organise and prioritise workload - Excellent IT skills, including ability to accurately manage electronic filing systems - Professional attitude - Efficient and effective approach to working practices incorporating Trust PROUD values - Ability to use initiative and work to tight deadlines - Ability to prioritise effectively ## Documents - [staff benefits (pdf, 2.7mb)](https://www.healthjobsuk.com/documents?edoc=2420) - [information for candidates (pdf, 496.3kb)](https://www.healthjobsuk.com/documents?edoc=2162) - [person spec medical support secretary (pdf, 128.6kb)](https://www.healthjobsuk.com/documents?vdoc=10363162) - [applicants - how we use your information (pdf, 87.4kb)](https://www.healthjobsuk.com/documents?edoc=2165) - [job description medical support secretary (pdf, 144.4kb)](https://www.healthjobsuk.com/documents?vdoc=10346076) - [getting to work at sheffield teaching hospitals (pdf, 305.0kb)](https://www.healthjobsuk.com/documents?edoc=2163) - [policy statement on the recruitment of ex-offenders (pdf, 124.0kb)](https://www.healthjobsuk.com/documents?edoc=2211) - [a guide to using artificial intelligence and with your personal statement (pdf, 163.6kb)](https://www.healthjobsuk.com/documents?edoc=2894) - [candidate application best practice guide - please read before completing your application (pdf, 304.4kb)](https://www.healthjobsuk.com/documents?edoc=2161) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.