# Medical Secretary > NHS job listing from Job Clerk for Northumbria Healthcare NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/medical-secretary/f217af9a-e4ce-4923-9e82-ffe3df7f60a3 - **Markdown:** https://www.jobclerk.com/job/medical-secretary/f217af9a-e4ce-4923-9e82-ffe3df7f60a3.md ## Summary - **Status:** Live - **Employer:** Northumbria Healthcare NHS Foundation Trust - **Town:** North Shields - **Region:** North East and Yorkshire - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 3 - **Salary:** £25,760 - £27,476 per annum - **Contract type:** Fixed term: 12 months (Mon - Fri) - **Employment type:** Full time, Flexible working, 37.5 hours per week (Mon - Fri) - **Closing date:** 2026-06-09T23:59:00.000Z - **Posted:** 2026-05-29T15:52:14.631Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Tyne_Wear/Ashington/Northumbria_Healthcare_NHCT_Northumbria_Healthcare_NHS_Foundation_Trust/Surgery/Surgery-v8027715 - **Application URL:** https://apps.trac.jobs/job-advert/8027715?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.northumbria.nhs.uk ## Job Content ### Job overview We are looking for an enthusiastic and motivated individual to join our Team as a Relief Medical Secretary within the Obstetrics and Gynaecology  Department as Maternity cover for 12 months fixed term.  Applications are invited from  suitably qualified and experienced candidates to join our busy administrative team to provide secretarial support to the Obs and Gynae Consultants and wider clinical teams. This post is full time Monday - Friday. This post will be based at Wansbeck General Hospital  but the post holder may be required to work at other sites within the Trust. Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received Please note, for Secondment roles before an application is submitted, please ensure you have received the appropriate approval and completed documentation required beforehand, as this may delay the process if an offer was to be made. ### Main duties of the job - The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills. - Knowledge of IT packages and their applications is essential. Support on the use of the T-Pro software package will be provided within the surgical directorate. ECDL and knowledge of PAS and previous experience of working within the healthcare environment would be desirable. ### Detailed job description and main responsibilities - Responsible to Senior Secretary’s. - Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence. - Provide comprehensive secretarial service to consultant(s) and their team. - Manage diaries, arrange/minute meetings, communication with GPs & patients. - Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience) - Support effective utilisation of OP clinic capacity. - Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs. - Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues. - Resource management – ordering of supplies & equipment. - Support the O&G Psychology when required ## Job Details We are looking for an enthusiastic and motivated individual to join our Team as a Relief Medical Secretary within the Obstetrics and Gynaecology Department as Maternity cover for 12 months fixed term. Applications are invited from suitably qualified and experienced candidates to join our busy administrative team to provide secretarial support to the Obs and Gynae Consultants and wider clinical teams. This post is full time Monday - Friday. This post will be based at Wansbeck General Hospital but the post holder may be required to work at other sites within the Trust. Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received Please note, for Secondment roles before an application is submitted, please ensure you have received the appropriate approval and completed documentation required beforehand, as this may delay the process if an offer was to be made. ## Job Description The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills. Knowledge of IT packages and their applications is essential. Support on the use of the T-Pro software package will be provided within the surgical directorate. ECDL and knowledge of PAS and previous experience of working within the healthcare environment would be desirable. ## Responsibilities Responsible to Senior Secretary’s. Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence. Provide comprehensive secretarial service to consultant(s) and their team. Manage diaries, arrange/minute meetings, communication with GPs & patients. Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience) Support effective utilisation of OP clinic capacity. Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs. Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues. Resource management – ordering of supplies & equipment. Support the O&G Psychology when required ## Person Specification ### Qualifications **Essential** - Typing Qualifications and/or equivalent or relevant typing/word processing experience. - NVQ Level 3 in Business admin or Customer Care or equivalent experience. **Desirable** - AMSPAR Diploma/Certificate (or equivalent experience) - ECDL/Advanced ECDL - GCSE English Language grade C or above or equivalent qualification ### Experience and knowledge **Essential** - IT skills in the use of Microsoft products (Word, Excel etc) + NHS strategy services i.e. Pathology / X-ray / PAS etc., - Medical Secretary Training **Desirable** - Experience in working in NHS - Experience of working in a sensitive and confidential environment. ## Documents - [trust compact (pdf, 515.6kb)](https://www.healthjobsuk.com/documents?edoc=3037) - [guidance for applicants (pdf, 1.4mb)](https://www.healthjobsuk.com/documents?edoc=2867) - [adm7969-medical secretary (pdf, 312.4kb)](https://www.healthjobsuk.com/documents?vdoc=10319647) - [northumbria privacy policy (pdf, 520.6kb)](https://www.healthjobsuk.com/documents?edoc=1899) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.