# Medical Secretary

> NHS job listing from Job Clerk for Coventry and Warwickshire Partnership NHS Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/medical-secretary/d4ccd8e9-2254-4d70-befd-0ef3747704b6
- **Markdown:** https://www.jobclerk.com/job/medical-secretary/d4ccd8e9-2254-4d70-befd-0ef3747704b6.md

## Summary

- **Status:** Live
- **Employer:** Coventry and Warwickshire Partnership NHS Trust
- **Town:** Coventry
- **Region:** Midlands
- **Country:** England
- **Profession:** Administrative and IT
- **Grade:** Band 4
- **Salary:** £27,485 - £30,162 per annum
- **Contract type:** Fixed term: 6 months (March 2027)
- **Employment type:** Part time - 30 hours per week (Swanswell Point)
- **Closing date:** 2026-08-03T23:59:00.000Z
- **Posted:** 2026-07-23T15:31:05.081Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Warwickshire/Coventry/Coventry_Warwickshire_Partnership_NHS_Trust/Medical_Secretary/Medical_Secretary-v8168871
- **Application URL:** https://apps.trac.jobs/job-advert/8168871?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.covwarkpt.nhs.uk

## Job Content

### Job overview

PREVIOUS APPLICANTS NEED NOT APPLY

Band 4 Medical Secretary - Fixed Term 6 months

1 x 0.8 (30 hours) Days to be confirmed - Office based

Are you a compassionate team player with a passion for supporting clinical teams and delivering exceptional service? We are looking for a highly organised Medical Secretary to join our Community Mental Health Team  based at Swanswell Point Coventry to provide vital administrative support to consultant psychiatrists, junior doctors, and healthcare staff.

We are a team committed to excellence, respect, and integrity. As a key first point of contact, you will help ensure smooth day-to-day work, manage clinics and correspondence, and coordinate a wide range of tasks.

Working collaboratively with the Senior Admin Lead and wider admin team, you'll offer support to junior staff, uphold confidentiality, and support the consistent delivery of high-quality patient care.

### Main duties of the job

- Deliver a professional and confidential secretarial service to medical staff
- Manage diaries, clinic bookings, and patient follow-up appointments
- Assist the Senior Admin Lead in coordinating work to support staff to ensure efficient workflow undertaking Supervisions and Appraisals
- Liaise with patients, service users, and stakeholders in a compassionate and respectful manner
- Support the coordination of medical rotas and meetings
- Handle sensitive information with the utmost integrity and discretion

### Detailed job description and main responsibilities

- Experience in a medical secretary or similar admin role
- Excellent communication, organisational and IT skills
- Ability to work independently, prioritise tasks, and use initiative
- A flexible, collaborative, and patient-focused approach

Join us and make a real difference in an environment that values compassion, teamwork, and continuous improvement.

## Person Specification

### Other

**Essential**

- Ability to travel to multiple sites

**Desirable**

- Own transport

### Experience

**Essential**

- Competent working with a range of Microsoft Office packages (e.g. Word, Excel, Outlook, PowerPoint & Access)
- Experience of working in a busy office/customer care environment
- Experience of working in a supervisory role and delegating work
- Medical secretarial experience

**Desirable**

- Competent working with EPR (electronic patient record) systems/software

### Qualifications

**Essential**

- Good General Education (eg. GCSE English and Maths A-C)
- QCF Business Administration Level 3 (or equivalent)
- QCF Customer Service Level 3 (or equivalent)
- QCF Team Leading Level 2/First Line Management Level 3 (or equivalent)

**Desirable**

- Competent in working with & organising multiple consultants/medical professional diaries & clinics

## Documents

- [medical secretary (pdf, 264.4kb)](https://www.healthjobsuk.com/documents?vdoc=10470758)
- [flexible working policy (pdf, 347.5kb)](https://www.healthjobsuk.com/documents?edoc=1155)
- [application guidance notes (pdf, 157.0kb)](https://www.healthjobsuk.com/documents?edoc=1157)
- [terms and conditions nhs jobs (pdf, 19.9kb)](https://www.healthjobsuk.com/documents?edoc=1158)
- [equality and diversity leaflets (pdf, 838.8kb)](https://www.healthjobsuk.com/documents?edoc=1159)
- [the prince's trust help 16-30 year olds into work (pdf, 192.4kb)](https://www.healthjobsuk.com/documents?edoc=2706)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.