# Medical Secretary

> NHS job listing from Job Clerk for Bradford Teaching Hospitals NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/medical-secretary/6acb66f0-7e21-4b6f-bd7a-0e9edc554c50
- **Markdown:** https://www.jobclerk.com/job/medical-secretary/6acb66f0-7e21-4b6f-bd7a-0e9edc554c50.md

## Summary

- **Status:** Live
- **Employer:** Bradford Teaching Hospitals NHS Foundation Trust
- **Location:** Bradford Royal Infirmary
- **Workplace type:** onsite
- **Profession:** Medical secretary
- **Grade:** Band 3
- **Salary:** £25,760 - £27,476 per annum
- **Contract type:** Permanent
- **Employment type:** Full time - 37.5 hours per week (to cover Core hours  from 08:00 - 17:00)
- **Closing date:** 2026-09-16T22:59:00.000Z
- **Posted:** 2026-09-02T10:34:46.335Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/West_Yorkshire/Bradford/Bradford_Teaching_Hospitals_NHS_Foundation_Trust/Oral_Maxillofacial_department/Oral_Maxillofacial_department-v8250960
- **Application URL:** https://apps.trac.jobs/job-advert/8250960?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.bradfordhospitals.nhs.uk

## Job Content

### Job overview

Closing Date: 16/09/2026

Shortlisting to take place after closing date: commencing 17/09/2026

Interview expected to take place in the week following shortlisting: commencing 28/09/2026 (May Change)

The job holder will be responsible for the provision of a comprehensive administrative and secretarial service within Maxillofacial department.

The job holder will work as part of the secretarial team to ensure that patient related data held within the Trust is accurate and complete to enable reliable and robust reporting to support clinical and business processes.

Responsible for the provision of a range of secretarial and administrative duties related to patient pathway management, including validating patient data, booking patients for appointments, audio transcription and word processing of clinical letters, production of reports and other correspondence as required by the team.

### Main duties of the job

Supports the Senior Medical Secretary in ensuring that the provision of a secretarial service within the relevant clinical specialities is both effective and efficient and utilises all available resource.

With support and guidance act as a point of contact and be responsible for the dissemination of information, messages and enquiries, liaising with multi-disciplinary team members, other health professionals and staff within and external to the Trust. The job holder will involvement with Clinicians and Service Managers across the Trust to ensure that patients are treated in accordance with the Trust’s policy and procedures.

### Detailed job description and main responsibilities

- Providing secretarial/administrative support to a typing, scanning, photocopying, opening and distributing mail as appropriate.
- Have a detailed understanding of the Trust’s Access Policy and other National/Local targets ie. Cancer, RTT, and works to the standard operating procedures developed to support patient pathways. As required to process patients onto EPR for Local Anaesthetic procedures and book patients onto Galaxy at the request of Senior Medical Secretary’s.
- Validate data regarding patient pathways to ensure PTL’s are updated on a weekly basis.
- Use initiative in filtering information and be proactive in dealing with routine matters, seeking support from the Senior Medical Secretary.
- To audio type, clinical letters and process minutes of meetings as required.
- Assist with any data collection and entry required.
- Deal with telephone enquiries from patients, relatives, etc, which may be of a sensitive nature, in a constructive and sympathetic manner, referring to the appropriate person where necessary.
- To ensure that EPR is updated with patient data when received from patients.
- Maintain efficient office systems.
- To ensure accuracy when administering relevant IT systems. The systems will include EPR and/or other local IT systems.
- Works in close liaison with the Senior Medical Secretary and other secretaries and administrative team to assist in the smooth running of the Medical Team’s secretarial and administrative service.
- Works to the SOP’s developed to support patient pathways.
- The job holder will contribute to the effective and efficient running of the service highlight any areas where efficiency can be realised.
- The jobholder will support the Medical Team in implementing new ways of working, revised operating procedures and policies alongside general improvements to processes and practice.
- Such duties at a comparable level of responsibility associated with the work of the post which may vary from time to time.

## Person Specification

### Skills

**Essential**

- Literacy and Numeracy skills
- Excellent keyboard skills
- Excellent verbal and written communication skills
- Ability to achieve thoroughness and accuracy when accomplishing a task

### Knowledge

**Essential**

- Understanding of Information Governance and Confidentiality.
- Knowledge and understanding of Microsoft Office packages, including use of Excel and Power-point, internet, e-mail etc…
- Knowledge of EPR or other Patient Administration System

**Desirable**

- Medical Terminology

### Experience

**Essential**

- Previous secretarial/office experience
- Experience of working face to face and/or telephone contact with the general public

**Desirable**

- Experience of working in NHS

### Qualifications

**Essential**

- Educated to GCSE standard*
- Audio Typing

**Desirable**

- Shorthand
- RSA III or equivalent typing/word processing

## Documents

- [jd (pdf, 520.3kb)](https://www.healthjobsuk.com/documents?vdoc=10568803)
- [ps (pdf, 544.3kb)](https://www.healthjobsuk.com/documents?vdoc=10568804)
- [useful links (pdf, 110.3kb)](https://www.healthjobsuk.com/documents?edoc=2589)
- [candidate pack (pdf, 22.5mb)](https://www.healthjobsuk.com/documents?edoc=2803)
- [people strategy (pdf, 640.9kb)](https://www.healthjobsuk.com/documents?edoc=2592)
- [standard information (pdf, 232.4kb)](https://www.healthjobsuk.com/documents?edoc=2904)
- [terms and conditions - afc (pdf, 96.0kb)](https://www.healthjobsuk.com/documents?edoc=2804)
- [voluntary living wage guidance (pdf, 65.5kb)](https://www.healthjobsuk.com/documents?edoc=2595)
- [guidance for applicants including values (pdf, 246.8kb)](https://www.healthjobsuk.com/documents?edoc=2591)
- [policy statement on recruitment of ex-offenders (pdf, 94.2kb)](https://www.healthjobsuk.com/documents?edoc=2593)
- [code of practice for disclosure and barring service (pdf, 54.9kb)](https://www.healthjobsuk.com/documents?edoc=2590)
- [policy statement on the secure handling off disclosure information (pdf, 67.7kb)](https://www.healthjobsuk.com/documents?edoc=2594)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.