# Medical Secretary

> NHS job listing from Job Clerk for Royal Surrey NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/medical-secretary/6743eedf-9d35-48c4-985e-ee704d4721ae
- **Markdown:** https://www.jobclerk.com/job/medical-secretary/6743eedf-9d35-48c4-985e-ee704d4721ae.md

## Summary

- **Status:** Live
- **Employer:** Royal Surrey NHS Foundation Trust
- **Location:** Royal Surrey County Hospital
- **Workplace type:** onsite
- **Profession:** Medical secretary
- **Grade:** Band 4
- **Salary:** £29,812 - £32,715 (per annum) including High Cost Area Supplement
- **Contract type:** Fixed term: 6 months (Contract fixed for 6 months)
- **Employment type:** Full time - 37.5 hours per week
- **Closing date:** 2026-10-12T22:59:00.000Z
- **Posted:** 2026-09-29T08:21:12.387Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Surrey/Guildford/Royal_Surrey_NHS_Foundation_Trust/Rheumatology/Rheumatology-v8325146
- **Application URL:** https://apps.trac.jobs/job-advert/8325146?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.royalsurrey.nhs.uk

## Job Content

### Job overview

An exciting opportunity has come up for an enthusiastic, competent and professional medical secretary to join the Rheumatology team at The Royal Surrey County Hospital.

The successful applicant will require previous medical secretary experience in a hospital environment, excellent organisational and communication skills. You will be able to cope well under pressure and have a good understanding of the patient pathway. You should enjoy working as part of a multidisciplinary team and be confident liaising with patients, general practitioners and referring hospitals.

### Main duties of the job

Manage own workload, demonstrate efficient organisation and oversee the smooth effective operation of the office. To work autonomously within a team, providing full organisational support to the consultant’s practice and their team. To ensure procedures and working practices are in place so that the speciality and Trust can deliver a service that meets the standards and targets that have been set. To provide a considerate, patient focussed service in all dealings with patients and with staff around the hospital and throughout the whole system.

### Detailed job description and main responsibilities

To undertake a full range of secretarial duties for consultants and their team. To produce and forward all patient letters, and other correspondence in line with current standards using audio typing and/or dedicated software. To deal with all post, faxes, e-mails, results etc. on a daily basis and prioritise as necessary to ensure consultants and their team are aware of urgent results and information. Take responsibility for all new referrals; liaise with the appointment centre staff and other coordinators such as specialist nurses and cancer MDT coordinators, other nursing and medical staff to ensure new referrals are promptly seen/treated in line with the current guidelines. Request appointments as required and liaise with outpatient booking teams. Prepare relevant notes, results and scans for clinics. Use initiative to obtain missing details, results and x-rays. To understand the full patient pathway, and the impact of local decisions on this pathway by having thorough knowledge of working practices, medical treatments, associated speciality(ies), and departments.

## Person Specification

### Knowledge

**Essential**

- Demonstrates the ability to prioritise workload and to adapt effectively to changing priorities
- Evidence of establishing and maintaining effective filing systems
- Excellent verbal communication and interpersonal skills
- Excellent telephone manner
- Excellent spelling and grammar

**Desirable**

- Working knowledge of the Trust Patient Administration System (Cerner) (*)
- Advanced keyboard and audio typing skills
- Working knowledge of Word, email and internet
- Working knowledge of a range of software packages e.g. Microsoft Word, Excel, and locally used data bases e.g. ICE
- Knowledge of basic anatomy and physiology
- Broad knowledge of medical terminology
- Detailed knowledge of patient pathways and advanced medical terminology in own area of work (*)

### Qualifications

**Essential**

- Good general standard of education to GCSE level or equivalent including English

**Desirable**

- RSA II or equivalent in word processing/audio typing
- RSA III, Medical secretarial qualification (BSMS Certificate) or equivalent

## Documents

- [candidate guide (pdf, 592.5kb)](https://www.healthjobsuk.com/documents?ddoc=2442)
- [job description (pdf, 568.3kb)](https://www.healthjobsuk.com/documents?vdoc=10647224)
- [rsft staff benefits (pdf, 393.6kb)](https://www.healthjobsuk.com/documents?ddoc=2284)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.