# Medical Secretary

> NHS job listing from Job Clerk for University Hospitals of North Midlands NHS Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/medical-secretary/43b92582-e745-4418-bd6e-8e8673632eff
- **Markdown:** https://www.jobclerk.com/job/medical-secretary/43b92582-e745-4418-bd6e-8e8673632eff.md

## Summary

- **Status:** Live
- **Employer:** University Hospitals of North Midlands NHS Trust
- **Town:** Stoke On Trent
- **Region:** Midlands
- **Country:** England
- **Profession:** Administrative and IT
- **Grade:** Band 4
- **Salary:** £28,392 - £31,157 per annum
- **Contract type:** 5 months (End Date of Fixed Term Contract is 31.12.2026)
- **Employment type:** Full time - 37.5 hours per week
- **Closing date:** 2026-07-24T23:59:00.000Z
- **Posted:** 2026-07-10T15:34:19.236Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Staffordshire/Stoke_on_Trent/University_Hospitals_North_Midlands_NHS_Trust/Gynaecology/Gynaecology-v8148733
- **Application URL:** https://apps.trac.jobs/job-advert/8148733?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.uhnm.nhs.uk

## Job Content

### Job overview

At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.

The post holder is required to provide comprehensive secretarial, waiting list management and administrative support to medical and nursing staff within a specialty team. The post holder will assist medical and nursing colleagues in the organisation of the specialty team workload, communicating appointment and admission related information to patients/carers. The post holder will be compliant with the Patient Access Policy, RTT Pathways and Divisional requirements in terms of inpatient and outpatient waiting list management.  The post holder will be responsible for the supervision of the administration team.

### Main duties of the job

- Supervision of the administrative team
- Secretarial support to the clinical teams
- RTT pathway management
- Diary management
- Waiting List management
- Point of contact for patients via telephone
- Close working with other departments to ensure the smooth running of the department

### Detailed job description and main responsibilities

Team Leader/ Medical Secretary.

To Lead a team of Medical Secretaries and provide comprehensive secretarial support.

See attached Person Specification and Job Description for further details and above.

## Person Specification

### Personal Qualities

**Essential**

- Able to work on own initiative
- Acts to support and enable effective team work
- Able to lead a small team

### Essential Qualifications

**Essential**

- GCSE or Equivalent Maths and English
- RSA Level 3 Typing or equivalent

### Knowledge, Skills, Experience

**Essential**

- Secretarial Background
- Previous experience working in a Health Care environment.
- Experience of working with Medisec, iPortal and Careflow systems.
- Good Communication Skills

## Documents

- [policy ex-offenders (pdf, 36.1kb)](https://www.healthjobsuk.com/documents?edoc=1001)
- [speaking up policy (pdf, 523.6kb)](https://www.healthjobsuk.com/documents?edoc=2142)
- [dbs code of practice (pdf, 54.9kb)](https://www.healthjobsuk.com/documents?edoc=1004)
- [team leader/med sec jd ps (pdf, 592.0kb)](https://www.healthjobsuk.com/documents?vdoc=10448194)
- [family relocation information (pdf, 1.0mb)](https://www.healthjobsuk.com/documents?edoc=1118)
- [infection control statement (pdf, 107.5kb)](https://www.healthjobsuk.com/documents?edoc=1003)
- [recruitment reasonable adjustments (pdf, 122.1kb)](https://www.healthjobsuk.com/documents?edoc=2872)
- [statement handling – updated from policy (pdf, 33.6kb)](https://www.healthjobsuk.com/documents?edoc=1000)
- [trust policy on managing risk associated with safeguarding children (pdf, 1.1mb)](https://www.healthjobsuk.com/documents?edoc=1007)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.