# Medical Secretary / Team Leader - Obstetrics and Gynaecology > NHS job listing from Job Clerk for Lancashire Teaching Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/medical-secretary-team-leader-obstetrics-and-gynaecology/99c99913-4390-4295-9f8a-1061d93567c4 - **Markdown:** https://www.jobclerk.com/job/medical-secretary-team-leader-obstetrics-and-gynaecology/99c99913-4390-4295-9f8a-1061d93567c4.md ## Summary - **Status:** Live - **Employer:** Lancashire Teaching Hospitals NHS Foundation Trust - **Town:** Preston - **Region:** North West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum pro rata - **Contract type:** Permanent - **Employment type:** Full time - 37.5 hours per week - **Closing date:** 2026-06-16T23:59:00.000Z - **Posted:** 2026-06-02T11:30:55.759Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Lancashire/Preston/Lancashire_Teaching_Hospitals_NHS_Foundation_Trust/Medical_Secretary/Medical_Secretary-v8051875 - **Application URL:** https://apps.trac.jobs/job-advert/8051875?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.lancsteachinghospitals.nhs.uk ## Job Content ### Job overview Are you a dynamic, enthusiastic and forward thinking individual?  Are you looking for a new challenge?  If YES...we want to hear from you! We have an opportunity for a Medical Secretary Team Leader to join the Obstetrics and Gynaecology Department within the Women's and Children's Division. This is a full time post 37.5 hours per week, Monday – Friday, and will be based working at Royal Preston Hospital. Exceptional verbal and written communication skills are a must, as you'll seamlessly interact with individuals at every echelon within the organisation. This is an opportunity to join the Obstetric and Gynaecology Department which is a very busy and fast paced department providing patient care across Central Lancashire and surrounding areas. We are looking for an enthusiastic, hardworking and adaptable individual. ### Main duties of the job You will provide a medical secretarial service to several Gynaecology Consultants as well as working closely alongside other staff within the Obstetrics and Gynaecology Team.  The work will cover a wide range of duties and the applicant must therefore be able to demonstrate a flexible approach to all working relationships. Under the supervision of the Deputy Service Manager, the post holder will be responsible for the line management and day to day management of support medical secretaries and administration staff. Typing and downloading of clinical correspondence letters using T-pro, results validation and supporting MDT meetings are core aspects of this role. You will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity. The ability to use your initiative and work as a member of a busy team is essential. ### Detailed job description and main responsibilities Please read the attached Job Description for more information General - Develop and maintain effective working relationships with clinicians, managers and others within the Women's and Children's  Division and Trust wide service users - Be the point of contact for all non-routine enquires facilitating communication and information flows, initiating and responding to correspondence and resolving enquires - Provide administrative and secretarial support to consultants. The post holder will often be the first point of contact for patients and clinicians and will be expected to work independently using their own initiative with minimal direct supervision - Responsible for day to day management and training of secretarial support and admin staff - Undertake medical secretarial duties - Collation of papers for consultants in support of the preparation for clinics where necessary - Downloading of clinic letters from T-pro system - Typing of results and other clinical correspondence - Filing of reports and results - Action results for cancer patients, ensuring medical and nurse specialists are aware of the results - Support MDT meetings with minute taking and collation of patient notes - Where necessary undertake the management of waiting lists for the Division - Where necessary coordinate staffing rotas for the Medical Secretary and Support Secretarial/Admin Team Team Leadership - Lead the Secretarial / Admin Team to sustain a high level of quality, service efficiency and effectiveness and ensure work is carried out following Department and Trust guidelines - Lead the Secretarial Team / Admin Team to ensure annual appraisals and reviews, CPD, annual training and PDP are met - Promote team identity and create positive working conditions to allow a high quality, efficient and effective Team - Assist in recruitment and selection processes - Facilitate with sickness absence reporting and Health roster monitoring - Contribute to any service review process as requested - Promote the implementation of best practice; ensure professional standards within the secretarial team are maintained in line with IG, national standards and legal requirements - Performance Management ## Job Details Are you a dynamic, enthusiastic and forward thinking individual? Are you looking for a new challenge? If YES...we want to hear from you! We have an opportunity for a Medical Secretary Team Leader to join the Obstetrics and Gynaecology Department within the Women's and Children's Division. This is a full time post 37.5 hours per week, Monday – Friday, and will be based working at Royal Preston Hospital. Exceptional verbal and written communication skills are a must, as you'll seamlessly interact with individuals at every echelon within the organisation. This is an opportunity to join the Obstetric and Gynaecology Department which is a very busy and fast paced department providing patient care across Central Lancashire and surrounding areas. We are looking for an enthusiastic, hardworking and adaptable individual. ## Job Description You will provide a medical secretarial service to several Gynaecology Consultants as well as working closely alongside other staff within the Obstetrics and Gynaecology Team. The work will cover a wide range of duties and the applicant must therefore be able to demonstrate a flexible approach to all working relationships. Under the supervision of the Deputy Service Manager, the post holder will be responsible for the line management and day to day management of support medical secretaries and administration staff. Typing and downloading of clinical correspondence letters using T-pro, results validation and supporting MDT meetings are core aspects of this role. You will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity. The ability to use your initiative and work as a member of a busy team is essential. ## Responsibilities Please read the attached Job Description for more information General Develop and maintain effective working relationships with clinicians, managers and others within the Women's and Children's Division and Trust wide service users Be the point of contact for all non-routine enquires facilitating communication and information flows, initiating and responding to correspondence and resolving enquires Provide administrative and secretarial support to consultants. The post holder will often be the first point of contact for patients and clinicians and will be expected to work independently using their own initiative with minimal direct supervision Responsible for day to day management and training of secretarial support and admin staff Undertake medical secretarial duties Collation of papers for consultants in support of the preparation for clinics where necessary Downloading of clinic letters from T-pro system Typing of results and other clinical correspondence Filing of reports and results Action results for cancer patients, ensuring medical and nurse specialists are aware of the results Support MDT meetings with minute taking and collation of patient notes Where necessary undertake the management of waiting lists for the Division Where necessary coordinate staffing rotas for the Medical Secretary and Support Secretarial/Admin Team Team Leadership Lead the Secretarial / Admin Team to sustain a high level of quality, service efficiency and effectiveness and ensure work is carried out following Department and Trust guidelines Lead the Secretarial Team / Admin Team to ensure annual appraisals and reviews, CPD, annual training and PDP are met Promote team identity and create positive working conditions to allow a high quality, efficient and effective Team Assist in recruitment and selection processes Facilitate with sickness absence reporting and Health roster monitoring Contribute to any service review process as requested Promote the implementation of best practice; ensure professional standards within the secretarial team are maintained in line with IG, national standards and legal requirements Performance Management ## Person Specification ### Knowledge and Experience **Essential** - Effective team working Knowledge of NHS Policies and national targets including 2 week rules, 18 week targets 2 week rules, 18 week targets - Experience of working in a busy environment and ability to change priorities to meet deadlines, effective delegation skills - Evidence of introducing service developments and innovation - Efficient use of Microsoft Office; Word, Excel, Powerpoint, E-mail - Able to manage own workload, plan the work of others, work autonomously and as part of a Team - Advanced knowledge of medical terminology - Working knowledge of Trusts current IT systems Audio typing experience - Experience and competent minute taking **Desirable** - Previous medical secretary experience - Experience of staff management & supervision ### Qualifications & Education **Essential** - GCSE Grade C or above English & Maths RSA 2 or equivalent - Relevant In-house Training Courses: e.g. Attendance Management, Appraisal Training, DSE, Risk Assessment **Desirable** - Core People Management Skills - ILM 3 - ECDL ## Documents - [job description b4 (pdf, 952.2kb)](https://www.healthjobsuk.com/documents?vdoc=10341350) - [what we can offer you (pdf, 6.7mb)](https://www.healthjobsuk.com/documents?edoc=2464) - [creating your best application (pdf, 6.1mb)](https://www.healthjobsuk.com/documents?edoc=2433) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.