# Medical Secretary - Spinal Surgery

> NHS job listing from Job Clerk for East Suffolk and North Essex NHS Foundation Trust.

## Canonical URLs

- **HTML:** https://www.jobclerk.com/job/medical-secretary-spinal-surgery/21cbc3c0-a010-40cb-a16e-fb80dbae68e5
- **Markdown:** https://www.jobclerk.com/job/medical-secretary-spinal-surgery/21cbc3c0-a010-40cb-a16e-fb80dbae68e5.md

## Summary

- **Status:** Live
- **Employer:** East Suffolk and North Essex NHS Foundation Trust
- **Location:** Ipswich Hospital
- **Workplace type:** onsite
- **Profession:** Administrative and IT
- **Grade:** Band 3
- **Salary:** £25,760 - £27,476 per annum pro rata
- **Contract type:** Permanent
- **Employment type:** Full time, Part time, 37.5 hours per week
- **Closing date:** 2026-08-26T22:59:00.000Z
- **Posted:** 2026-08-17T15:00:40.296Z
- **Source information URL:** https://www.healthjobsuk.com/job/UK/Essex/Ipswich/East_Suffolk_North_Essex_NHS_Foundation_Trust/Spinal_Surgery/Spinal_Surgery-v8235183
- **Application URL:** https://apps.trac.jobs/job-advert/8235183?ShowJobAdvert=&feedid=9002
- **Employer website:** https://www.esneft.nhs.uk

## Job Content

### Job overview

The Spinal Surgery Department is looking for an experienced secretary to join its busy secretarial team.

We are looking for someone with an approachable, helpful, flexible attitude who enjoys working as part of a team. You should also have good communication skills, administrative and organisational skills and be able to produce accurate audio typing and respond to ad hoc queries and deadlines effectively.

### Main duties of the job

- Working with the Epic EPR system to monitor patient pathways working to nationally targets.
- Responsible for the co-ordination of the administrative functions relating to the admission of patients into hospital for surgery, ensuring waiting lists are up to date and theatre lists are fully utilised.
- Add patients to the relevant in-patient and day-case waiting lists on the Patient Administration System; planning and maintaining the waiting list in accordance with the Patient Access Policy and Trust procedures.
- Management and validation of patients 18-week Referral to Treatment pathways working closely with the Operations Coordinator and validation team.
- Answering queries from patients and directing them where necessary.

### Detailed job description and main responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

## Person Specification

### Knowledge

**Essential**

- Ability to prioritise workload and work on own initiative
- Data Protection
- Ability to maintain confidentiality at all times
- Knowledge of all Trust/NHS targets
- Ability to work as part of a team

**Desirable**

- Medical terminology
- Knowledge of waiting list and Trust access policy.

### Experience

**Essential**

- Proven Secretarial/Admin experience
- Audio Typing
- Microsoft Office applications including Word, PowerPoint, Excel and IT skills
- Work involving contact with members of the public.

**Desirable**

- NHS experience
- Epic EPR

### Qualifications

**Essential**

- 5 GCSEs, grade C or above, including English & Maths

**Desirable**

- AMSPAR Qualification
- RSA/OCR 2-3 Audio Typing

## Documents

- [staff networks (pdf, 230.1kb)](https://www.healthjobsuk.com/documents?edoc=2724)
- [dbs information (pdf, 272.6kb)](https://www.healthjobsuk.com/documents?edoc=1262)
- [job description (pdf, 440.6kb)](https://www.healthjobsuk.com/documents?vdoc=10545504)
- [apprenticeship handbook (pdf, 373.9kb)](https://www.healthjobsuk.com/documents?edoc=2499)
- [esneft values and behaviours (pdf, 74.8kb)](https://www.healthjobsuk.com/documents?edoc=2146)
- [value of joining nhs pension (pdf, 125.2kb)](https://www.healthjobsuk.com/documents?edoc=2404)

## Agent Notes

- This Markdown page is generated from the same Job Clerk job record as the HTML job detail page.
- Use the canonical HTML URL for user-facing references.
- Use the application URL when the user wants to apply on the source NHS site.