# Medical Secretary - Ophthalmology > NHS job listing from Job Clerk for Liverpool University Hospitals NHS Foundation Trust. ## Canonical URLs - **HTML:** https://www.jobclerk.com/job/medical-secretary-ophthalmology/9fb203e5-4e57-4472-8151-c02deeafc3d3 - **Markdown:** https://www.jobclerk.com/job/medical-secretary-ophthalmology/9fb203e5-4e57-4472-8151-c02deeafc3d3.md ## Summary - **Status:** Live - **Employer:** Liverpool University Hospitals NHS Foundation Trust - **Town:** Liverpool - **Region:** North West - **Country:** England - **Profession:** Administrative and IT - **Grade:** Band 4 - **Salary:** £28,392 - £31,157 per annum, pro rata - **Contract type:** Fixed term: 8 months (End point - 31/01/27) - **Employment type:** Full time - 37.5 hours per week (9-5, 5 days per week) - **Closing date:** 2026-06-22T23:59:00.000Z - **Posted:** 2026-06-08T09:04:03.930Z - **Source information URL:** https://www.healthjobsuk.com/job/UK/Merseyside/Liverpool/Liverpool_University_Hospitals_NHS_Foundation_Trust/Administration/Administration-v8000921 - **Application URL:** https://apps.trac.jobs/job-advert/8000921?ShowJobAdvert=&feedid=9002 - **Employer website:** https://www.liverpoolft.nhs.uk ## Job Content ### Job overview An exciting opportunity has arisen for an experienced medical secretary to join the St Paul's Ophthalmology Team at LUHFT based in Aintree University Hospital. The successful candidate must be able to undertake all administrative duties including diary management, be well organised, plan own workload and work on own initiative working to strict guidelines, both individually and as part of the wider team. You will be expected to be a team player and to cover for your colleagues during absences ### Main duties of the job To provide a comprehensive secretarial service to consultants and speciality teams including the following: Transcribing (audio typing) letters on behalf of the clinical team and arranging appropriate follow up arrangements. Managing the creation, reduction and cancellation of clinic templates on behalf of clinicians. Liaising with all service users (patients, GPs, other Trusts) via the telephone and email, relaying messages to clinicians and responding to queries in a timely manner. To manage and maintain 18 week pathways including tertiary referrals to external trusts and ensure these are accurately recorded on Trust system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow-up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway. Other general administration duties relevant to the role as listed in the job description ### Detailed job description and main responsibilities To provide a comprehensive service to consultants and speciality teams including nurse practitioners/clinicians Operate an effective filing system to manage and maintain 18 week pathways including tertiary referrals to external trusts and ensure these are accurately recorded on Trust system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway. Support consultants in non-clinical activities role by preparing presentation documents, using relevant packages and arranging meetings, set agenda, circulate agenda/supporting papers as appropriate and take minutes at meetings. Ensure appropriate personnel are informed of consultant annual leave/study leave. Keep consultants informed of Resident Doctor leave, as it could have an effect on the service. Organise and maintain consultants admissions. Liaise and work closely with the Waiting List Team to add patients to the waiting list, as appropriate, ensuring lists are updated and patients contacted. Liaise with waiting list office, theatres, anaesthetic department and ward as appropriate. Type transcription of clinical correspondence and documentation. Type discharge summaries as appropriate. Maintain an effective track on inpatient referrals to ensure patient is reviewed promptly. ## Job Details An exciting opportunity has arisen for an experienced medical secretary to join the St Paul's Ophthalmology Team at LUHFT based in Aintree University Hospital. The successful candidate must be able to undertake all administrative duties including diary management, be well organised, plan own workload and work on own initiative working to strict guidelines, both individually and as part of the wider team. You will be expected to be a team player and to cover for your colleagues during absences ## Job Description To provide a comprehensive secretarial service to consultants and speciality teams including the following: Transcribing (audio typing) letters on behalf of the clinical team and arranging appropriate follow up arrangements. Managing the creation, reduction and cancellation of clinic templates on behalf of clinicians. Liaising with all service users (patients, GPs, other Trusts) via the telephone and email, relaying messages to clinicians and responding to queries in a timely manner. To manage and maintain 18 week pathways including tertiary referrals to external trusts and ensure these are accurately recorded on Trust system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow-up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway. Other general administration duties relevant to the role as listed in the job description ## Responsibilities To provide a comprehensive service to consultants and speciality teams including nurse practitioners/clinicians Operate an effective filing system to manage and maintain 18 week pathways including tertiary referrals to external trusts and ensure these are accurately recorded on Trust system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway. Support consultants in non-clinical activities role by preparing presentation documents, using relevant packages and arranging meetings, set agenda, circulate agenda/supporting papers as appropriate and take minutes at meetings. Ensure appropriate personnel are informed of consultant annual leave/study leave. Keep consultants informed of Resident Doctor leave, as it could have an effect on the service. Organise and maintain consultants admissions. Liaise and work closely with the Waiting List Team to add patients to the waiting list, as appropriate, ensuring lists are updated and patients contacted. Liaise with waiting list office, theatres, anaesthetic department and ward as appropriate. Type transcription of clinical correspondence and documentation. Type discharge summaries as appropriate. Maintain an effective track on inpatient referrals to ensure patient is reviewed promptly. ## Person Specification ### Skills **Essential** - Ability to communicate professionally at all levels in a helpful courteous manner. First Class Communication Skills - Excellent Organisation Skills - Excellent Word Processing and Keyboard Skills - Ability to organise workload effectively and prioritise to meet deadlines - Ability to work individually or as part of a team - Legible handwriting - Time Management Skills - Excellent interpersonal and influencing skills **Desirable** - Knowledge of internal PAS system - Understanding of Trust internal policies as appropriate ### Attributes **Essential** - Capability to adapt to most situations - Eager to learn - Ability to maintain control of stressful/sensitive situations ### Experience **Essential** - Excellent I.T. skills with knowledge and experience of all Microsoft office packages - Demonstrable experience working in an NHS office environment as a medical secretarial ### LAASP Employee **Essential** - LAASP Employee ### Qualifications **Essential** - Educated to GCSE/O Level standard/equivalent or higher - Secretarial Qualification or equivalent experience - Knowledge of medical terminology - RSA/OCR Typing/Word processing Level 3 or equivalent - RSA/OCR Audio typing Skills Level 3 **Desirable** - ECDL or equivalent - Shorthand ### Other Requirements **Essential** - Ability to show understanding and appreciation of the need to maintain confidentiality in all matters – Data Protection Act ## Documents - [risk id (pdf, 344.6kb)](https://www.healthjobsuk.com/documents?vdoc=10286900) - [job description (pdf, 466.4kb)](https://www.healthjobsuk.com/documents?vdoc=10285933) - [life at luhft benefits (pdf, 333.2kb)](https://www.healthjobsuk.com/documents?edoc=2664) ## Agent Notes - This Markdown page is generated from the same Job Clerk job record as the HTML job detail page. - Use the canonical HTML URL for user-facing references. - Use the application URL when the user wants to apply on the source NHS site.